Response to Offeror Questions Document 3.pdf
PDF 957 KB Posted
- Attached to
- SD Board of Dentistry Executive Management
- Solicitation number
- 26RFP-26-0920200-014
- Issued by
- Harding County, South Dakota
About this file
This is a Response to Offeror Questions document issued by the South Dakota Board of Dentistry, administratively housed within the Department of Health's Division of Licensure and Accreditation, addressing clarifications regarding the executive management services Request for Proposal (RFP #26-0920200-014). The contractor will provide comprehensive day-to-day operational management including executive and board management services, statutory and rulemaking authority oversight, licensure and registration administration, continuing education management, fiscal operations, complaint and disciplinary processes, technology systems administration, office administration, and records management. The selected contractor must maintain an office open during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays) in commercially zoned premises authorized for public access and not located in private residences. Letters of Intent are due February 2, 2026, with offeror questions due by February 17, 2026, and full proposals due March 9, 2026. The contract award is anticipated for April 2026, with the contract term running from June 1, 2026, through May 31, 2027, with potential one-year renewal extensions available.
Regarding cost allocation and financial responsibility, the document clarifies that all Board expenses are funded exclusively through fees collected by the Board, with no costs subsidized by the Department of Health. Vendors are responsible for standard business overhead including employee-related expenses, office space, utilities, internet service, computer hardware, business software, telephone hardware (excluding Board-designated lines), office furniture, and general office supplies. The Board assumes responsibility for Board-specific supplies such as printed certificates and envelopes, Board-designated technology systems, legal counsel, inspectors, investigators, authorized travel, postage, Board-specific equipment, and criminal background check materials. Offerors must submit a detailed cost proposal expressly identifying expenses assumed as Board responsibility. The contractor must carry insurance requirements including $1,000,000 in commercial general liability, professional liability, and business automobile liability coverage, plus workers' compensation as mandated by South Dakota law. All work products become state property, and either party may terminate the contract with thirty days' written notice, or the state may terminate immediately for breach.
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Other files
| File | Type | Posted |
|---|---|---|
| Response to Offeror Questions Document 2.pdf | ||
| Response to Offeror Questions Document 1.pdf | ||
| RFP Document.pdf | ||
| RFP Document.pdf |
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Text version
The Executive Secretary reports directly to the Board. The Board is administratively housed within the Department of Health and provides informational reports to the Department.
Yes, the office must be open during regular business hours. Please see Section 3.8.1 of the adequately staffed during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), excluding state-recognized Any office intended for public access must be situated in premises appropriately zoned and authorized for commercial use, and not in a private home.
No statutory or administrative rule changes are currently pending.
At this time, the only regulatory matter in the review stage involves proposed updates related to teledentistry (see attached draft). The draft was preliminarily released for informal stakeholder review and comment. Based on the feedback received to date, and given the limited scope of the proposed revisions, the updates are not anticipated to be controversial or to require significant time or resources if advanced.
No action has been taken to advance the legislative or rulemaking process at this time, nor has a timeframe for such been approved by the Board.
The Board retains the discretion to engage outside legal counsel or to utilize legal
The Board currently contracts with outside counsel for prosecution services and services.
Board revenues and expenditures are processed through the State financial systems. The Board is responsible for any fees or assessments imposed through those systems.
-party credit card processing services. The Board is responsible for all fees associated with payment processing and related transaction costs.
No costs are funded or subsidized by the Department. All Board expenses are funded exclusively through fees collected by and paid to the Board.
A Vendor may serve multiple clients. Accordingly, only supplies and expenses specific to the Board shall be charged to the Board. General supplies and overhead applicable to the ility of the business overhead. The Vendor is responsible for all employee-related expenses, including, urance, unemployment insurance, and employee benefits.
The Vendor is also responsible for its standard operating overhead, including office space, utilities, internet service, computer hardware and general business software, telephone hardware (excluding Board-designated service line), office furniture, and general office supplies necessary for staff but not specific to Board operations (e.g., standard pens, paper, and similar items).
related technology systems, legal counsel, inspectors, investigators, authorized travel, postage, Board-specific equipment, such as file cabinets, or supplies such as printed certificates and envelopes, criminal background check materials, folders, binders, copying associated with Board business, telephone service for designated Board line, and other materials or services Anything purchased by the Board is the property of the Board.
cost proposal and expressly identify any expenses assumed to be the responsibility of the Board.
See Question 23.
Board-specific supplies such as printed certificates, envelopes, folders, and other materials are the responsibility of the Board and expensed directly to the Board.
Attendance at national meetings or conferences is at the discretion and approval of the Board. Travel expenses are budgeted and reimbursed by the Board in accordance with applicable State travel policies and reimbursement rates.
Travel expenses for Board authorized travel are reimbursed as a separate item in accordance with applicable State travel policies and reimbursement rates.
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