Response to Offeror Questions Document 2.pdf

This is a Response to Offeror Questions Document for the South Dakota Board of Dentistry Executive Management contract opportunity, issued by the Department of Health's Division of Licensure and Accreditation. The RFP seeks a qualified contractor to manage the Board's comprehensive day-to-day operations, including executive and board management services, statutory and rulemaking authority, board leadership, licensure and registration oversight, continuing education administration, fiscal management, complaint and disciplinary processes, technology systems administration, office administration, records management, and interagency meeting representation. A Letter of Intent was due by February 2, 2026, at 5:00 p.m., with offeror questions due by February 17, 2026. Full proposals were required to be submitted electronically by March 9, 2026. The anticipated contract award is scheduled for April 2026, with the contract term running from June 1, 2026, through May 31, 2027, with potential one-year renewal extensions available.

The contractor must maintain standard business hours Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding state holidays, and carry specific insurance requirements including $1,000,000 in commercial general liability, professional liability, and business automobile liability insurance, plus workers' compensation as mandated by South Dakota law. Evaluation criteria require documented experience through at least three previous similar service contracts with client references and a detailed cost proposal inclusive of personnel costs, administrative expenses, travel, and indirect costs. No specific budget range is explicitly stated, though the comprehensive nature of the services suggests substantial annual contract value. The RFP does not specify explicit set-aside designations for disadvantaged enterprises. The State reserves the right to reject any or all proposals and may negotiate with the highest-ranked offeror, moving to the next highest-ranked contractor if initial negotiations fail. The contract is subject to termination by either party with thirty days' written notice or immediately by the state for breach, and is contingent upon continued legislative fund appropriation.