Response to Industry Questions 17Sep26.pdf

Industry Questions H9223926QE013 – Medical Waste Disposal

Industry Questions Government Responses

1. Scope of the “Complete Rebuild” – Large Incinerator The solicitation requires a complete rebuild of the existing large Consumat medical-waste incinerator.

Please clarify the intended extent of the rebuild. Specifically, contractors should assume replacement of any or all of the following:

• Steel shell or structural sections

• Primary and secondary combustion chambers

• Refractory lining

• Hydraulic systems

• Hydraulic loading and cleanout doors

• Burners and burner assemblies

• PLC and control systems

• Refractory-lined stacks

• Steel work

• Associated piping and utility-interface components

Question: If certain existing components are intended to remain and be reused, please identify those components?

See revised Statement of objectives - General.

2. Scope of the Small Incinerator Retrofit

Which major systems or components are expected to:

• Remain in place

• Be refurbished

• Be replaced

• Be newly installed This information is necessary to establish accurate labor, equipment, material, and schedule assumptions.

Question: Please clarify the intended extent of the retrofit for the existing small incinerator.

The Small incinerator burn chamber will have to be fabricated on site for updated burner fixed to burn chamber.

3. Existing Equipment Drawings, Photographs & Technical Information Because the solicitation requires all replacement equipment and components to integrate with the existing systems without structural or utility modifications, please advise whether the Government can provide available:

Existing equipment drawings General arrangement drawings Manufacturer drawings Model numbers Serial numbers Equipment nameplate information/photos Current photographs of both incinerators Equipment and combustion-chamber dimensions Loading-opening dimensions Hydraulic ram stroke and loading capacity Hydraulic-system specifications Burner models/specifications Stack dimensions Refractory specifications and existing condition PLC/control-system information Electrical requirements and load information Natural-gas service information Water-service information Combustion-air information Piping dimensions

Only dimensions are available for each unit. Structural footprint- Large: H: 32’ Length:26’ W: 8’ Small: H: 30’ 8(7/16)”.

L: 14’2’’ W: 7’

Natural gas connections- Large/Small:

10”WC @ 3120 CFH is required- 2” NPT pipe connection (1,000,000 BTU

HR)

Hydraulic connections- Large/Small:

Consumat #RV10-3V Continental Components 10 Gallon Reservoir 3 HP TEFC Motor, 800 PSI, Hydralic Fluid:

Quaker Quintolubric #822-220

Electrical connections-Large/Small:

Lockable disconnect 3 phase 480

Water connections- (Not required Anymore)

Piping- (Not required Anymore)

Ductwork- Multiple going to the burners

Ductwork dimensions Utility-interface dimensions Previous inspection, maintenance, or repair records

Question: If these documents are available, could they please be provided to interested offerors or added to the solicitation?

Combustion-air connections- Large/Small: Multiple fan blowers for each burner.

We can provide copies for interested offerors at the site visit but cannot add to solicitation.

4. Zero-Facility-Modification Requirement

Please confirm that the requirement for zero facility modification means the contractor must design and install all replacement components around the existing:

• Structural footprint

• Natural-gas connections

• Hydraulic connections

• Electrical connections

• Water connections

• Piping

• Ductwork

• Combustion-air connections

Question: If Government-established interface dimensions or tolerances exist, please provide them.

Yes, must work around listed components.

Structural footprint- Large: H: 32’ Length:26’ W: 8’ Small: H: 30’ 8(7/16)”.

L: 14’2’’ W: 7’

Natural gas connections- Large/Small: 10”WC @ 3120 CFH is required- 2” NPT pipe connection

(1,000,000 BTU HR)

Hydraulic connections- Large/Small:

Consumat #RV10-3V Continental Components 10 Gallon Reservoir 3 HP TEFC Motor, 800 PSI, Hydralic Fluid:

Quaker Quintolubric #822-220

Electrical connections-Large/Small:

Lockable disconnect 3 phase 480

Water connections- (Not required Anymore)

Piping- (Not required Anymore)

Ductwork- Multiple going to the burners

Combustion-air connections- Large/Small: Multiple fan blowers for each burner.

5. Pre-Award Site Visit

The Statement of Objectives requires the awarded contractor to conduct a site visit to verify existing conditions and finalize the installation and retrofit plan;

however, we did not identify a scheduled pre-award site visit.

Several qualified manufacturers have indicated that a site inspection, detailed drawings, or current photographs would be necessary before they can responsibly establish a Firm-Fixed-Price.

Question: Will the Government permit a pre-award site visit for prospective offerors and/or their technical subcontractors?

If so, please provide:

• Available date(s) and time(s)

• Exact meeting/site location

• RSVP deadline

Yes, the Government will permit a pre-award site visit.

Available date(s) and time(s):

1300 21 Sep 2026

Exact meeting/site location:

Will be provided once RSVP is received.

RSVP deadline: 18 Sep 2026 to USASOC.HQ.CONTRACTING.Office1.

SHDMBX@socom.mil

Information required for attendees:

Base-access requirements: Required

• Information required for attendees

• Base-access requirements

• Identification requirements

• Photography restrictions

• Measurement or inspection restrictions

• Any other site-visit instructions base access, Required Docs: Valid photo ID (Real Idea, or Birth certificate), Location: Fort Bragg Visitors center

Identification requirements: Real ID (Driver’s License)/ Birth certificate

Photography restrictions:

Photography is limited

Measurement or inspection restrictions: None

Any other site-visit instructions:

Contractors will be required to sign NDAs upon arrival and during execution

6. Period of Performance

The solicitation requires completion within approximately 24 weeks from award and also identifies a performance period of September 30, 2026 through March 29, 2027.

An experienced incinerator manufacturer has advised that, depending on the actual extent of the rebuild, fabrication and onsite work could potentially require additional time.

Please clarify:

• Is the 24-week completion requirement firm?

• May an offeror propose an alternative schedule if technically justified?

Question: Would the Government consider an extension if existing conditions discovered during site verification materially affect performance?

The 24-week period remains the solicitation requirement. Offerors may identify assumptions/risks and propose a schedule, but any post-award extension requires a written contract modification executed by the Contracting Officer.

7. Required Condition and Acceptance Testing

Please confirm that final acceptance requires both incinerators to demonstrate complete functionality at the specified minimum burn rates:

• Large incinerator: 350 pounds per hour

• Small incinerator: 200 pounds per hour

Please also clarify what formal acceptance testing will be required, including whether the Government anticipates:

• Demonstration burns

• Performance testing

• Operational testing

• Safety-interlock testing

• Emissions testing

• Government-witnessed commissioning

Question: If an acceptance-test procedure or performance checklist exists, please provide it.

See Statement of Objectives Contractor Responsibilities – H.

Yes, formal acceptance testing will be required.

Demonstration burns: Verify the incinerator can be safely started, operated through the required temperature set points, and shut down in accordance with the manufacturer’s procedures and contract requirements.

Performance testing: Verify each incinerator operates at the required full-capacity burn rate and meets applicable performance requirements.

Operational testing: Verify all electrical components, controls, gas valves, actuators, sensors, and associated equipment operate properly through the full operating cycle.

Safety-interlock testing: Verify all safety mechanisms, alarms, shutdowns, interlocks, and failure-response functions operate as designed.

Emissions testing: Emissions testing is not anticipated for this rebuild effort.

Government-witnessed commissioning:

The Contracting Officer’s Representative (COR) will witness or validate completion of the required acceptance testing and confirm that the contractor has provided all required test results, documentation, and corrective actions before final acceptance.

Currently, the Incinerators have startup checklist but not an acceptance-test procedure or performance checklist.

Start-up checklist can be provided at the site visit.

8. Environmental Permitting Responsibility

The solicitation states that the contractor must provide technical documentation necessary for JSOMTC to secure applicable operational permits.

Please confirm whether:

• The Government is responsible for obtaining the applicable permits using contractor-provided technical documentation, or

• The contractor is responsible for obtaining and securing any Federal, state, or local permits.

Question: This distinction could materially affect pricing and scheduling.

As this is a rebuild, acquiring federal, state, or local permits is not required.

Current permits are still valid for the Small and Large Incinerator.

9. Question Deadline Discrepancy

We identified two different question deadlines in the solicitation.

One portion states:

September 14, 2026 at 8:00 AM Eastern Time Another portion states:

September 14, 2026 at 10:00 AM Eastern Time

Please confirm the controlling deadline for submission of industry questions.

Questions were due on 14 September 2026 at 1000hrs.

10. Quotation Submission Method

We also identified differing quotation-submission instructions.

One portion of the solicitation indicates quotations are to be submitted through the SAM.gov portal, while the detailed RFQ instructions indicate quotations and questions are to be submitted electronically by email to the listed Points of Contact.

Please confirm the correct method for submission of the final quotation.

See Addendum to RFQ Clause 52.212- 1 Instructions to Offerors: Method of Submission: Quotes must be emailed to the Government points of contact.

11. Existing Incinerator Manufacturer & Configuration

The Statement of Objectives references an existing Consumat large incinerator.

Please confirm, if available:

Manufacturer of the large and small incinerator: Consumat Systems Inc.

Model number of each unit: Large: C- 125PAE-1P Small: Model# C-75P-

1/ML-120

• Manufacturer of the large incinerator

• Manufacturer of the small incinerator

• Model number of each unit

• Serial number of each unit

• Approximate age of each unit

• Whether either system has previously been rebuilt, retrofitted, or modified

• Whether maintenance or condition-assessment records are available

Serial number of each unit: Large:

serial# N0 P-5247 Small: No P-5247

Approximate age of each unit: Large:

2005 (21 Years) Small: 1996 (30 Years)

No, the system has not been rebuilt, retrofitted or modified.

No Maintenance or condition assessment records are available.

12. Two Dumpers and Two Ram Loader Systems

The requirement calls for two (2) dumpers and two (2) ram-loader systems.

Please clarify:

• Is one dumper and one ram loader intended for each incinerator?

• Are the existing dumpers/loaders to be removed?

• Are any existing components to be reused or rebuilt?

• Are both new dumpers and both new ram-loader systems required as complete replacement assemblies?

-Yes, Small and Large each require a dumper and ram loader.

No, for the large incinerator, the existing dumpers/loaders are not to be removed. The Small Incinerator will require fabrication to increase capabilities for the dumper and loader.

- They are to be rebuilt

-Yes, complete replacement of assemblies. actuators, hydraulic hoses, and any other components that comprise both systems.

13. Warranty Inspection Requirements

The solicitation requires onsite technical functionality reviews at the 3-, 6-, and 12-month intervals following final commissioning.

Please confirm whether all three inspections must occur after completion of the 24-week performance period, if applicable, and whether these warranty visits are considered separate post-performance warranty obligations.

Please also confirm whether the contractor is expected to include all travel, labor, testing, and reporting costs associated with these inspections in the original Firm- Fixed-Price.

See Statement of Objectives:

Contractor Responsibilities – K.

Yes, all 3 inspections are to occur after the completion of the refurbishment and retrofitting of both incinerators and are considered post-performance warranty obligations.

Pricing for the warranty obligations should be included in the pricing proposal.

14. Technical Documentation / Cut-Sheet Requirements

Because the quotation must demonstrate compliance with the zero-modification requirement, please confirm whether the Government expects the offeror to provide component-level specifications and manufacturer cut sheets for all major proposed components at the time of quotation, including:

• Burners

• PLC/control systems

• Hydraulic systems

• Ram loaders

• Dumpers

• Stacks

• Blowers

• Fuel-train components

If there is a preferred technical-compliance format or matrix, please advise.

No need for component level specifications and manufacture cut sheets.

There is not a preferred technical-compliance format or matrix.

15. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

There is a new requirement for these incinerators.

16. Please note both units can’t be refurbished in 24 weeks. It’s likely to take that long per unit.

Will the Government consider extending the PoP?

The 24-week period remains the solicitation requirement. Offerors may identify assumptions/risks and propose a schedule, but any post-award extension requires a written contract modification executed by the Contracting Officer.

17. Could you please provide, where available:

Manufacturer, model, serial number and year of manufacture of both the

Large and Small incinerators.

General arrangement and as-built drawings.

Existing equipment dimensions and interface drawings.

Recent photographs of both incinerators, including combustion chambers, refractory condition, burners, loading systems, hydraulic equipment, ductwork/chimney connections and control panels.

Burner manufacturer, model and firing capacity for each burner.

Combustion-air blower specifications, including airflow, pressure, motor power and electrical characteristics.

Hydraulic loading system details, including ram dimensions, stroke, operating pressure, flow rate and hydraulic power-unit specifications.

Existing electrical drawings and supply characteristics. We note that the

Large Incinerator is specified as 460 VAC, 3-phase, 60 Hz; please confirm the electrical supply and control voltages for the Small Incinerator.

Existing PLC/control-system manufacturer and model, I/O information and electrical schematics.

Existing gas, combustion-air, water and ductwork/chimney connection sizes and interface dimensions.

Cooling-water supply pressure and available flow rate.

Description of the medical waste currently processed, including typical composition, average and maximum charge weight and loading frequency.

Required operating temperatures for the primary and secondary chambers and any applicable residence-time requirements.

Applicable environmental permit and emission requirements.

Latest inspection and maintenance reports.

Details of the components presently identified for refurbishment or replacement.

Manufacturer of the large incinerator: Consumat Systems Inc.

Manufacturer of the small incinerator: Consumat Systems Inc.

Model number of each unit: Large: C- 125PAE-1P Small: Model# C-75P-

1/ML-120

Serial number of each unit: Large:

serial# N0 P-5247 Small: No P-5247

Approximate age of each unit: Large:

2005 (21 Years) Small: 1996 (30 Years)

Structural footprint- Large: H: 32’ Length:26’ W: 8’ Small: H: 30’ 8(7/16)”.

L: 14’2’’ W: 7’

Natural gas connections- Large/Small:

10”WC @ 3120 CFH is required- 2” NPT pipe connection (1,000,000 BTU

HR)

Hydraulic connections- Large/Small:

Consumat #RV10-3V Continental

Components 10 Gallon Reservoir 3 HP TEFC Motor, 800 PSI, Hydralic Fluid:

Quaker Quintolubric #822-220

Electrical connections-Large/Small:

Lockable disconnect 3 phase 480 Water connections- (Not required Anymore)

Piping- (Not required Anymore)

Ductwork- Multiple going to the burners

Combustion-air connections-

Large/Small: Multiple fan blowers for each burner.

Manuals for each incinerator will be available for review at the site visit.

18. Please confirm.

Site survey requirement

The Government will permit a pre-award site visit.

Even if complete drawings and technical documentation are available, our company would require an on-site technical survey before releasing the final design for manufacture.

For this type of refurbishment, we do not believe it is appropriate to manufacture replacement components solely from historical drawings or documentation without physically verifying the existing installation.

The survey would allow us to confirm actual dimensions and interfaces, equipment condition, mechanical clearances, hydraulic and electrical connections, burner and combustion-air arrangements, ductwork, utilities and any modifications that may have been carried out during the operating life of the incinerators.

This is particularly important considering the requirement for zero structural or facility modification and full compatibility with the existing installation.

Following review of the available documentation, CFI Systems could initially provide a budgetary proposal based on clearly defined assumptions.

The final technical design and firm commercial proposal would then be confirmed following the on-site survey and verification of the existing equipment.

Given our experience with different incinerator technologies and manufacturers, we are confident that we can assess the existing systems and develop an appropriate refurbishment solution once the necessary information and site conditions have been verified.

Date and time:

1300 21 Sep 2026

Exact meeting/site location:

5-3845 Combat Medic drive, Fort Bragg, NC 28310

RSVP deadline: 18 Sep 2026 1400hrs to USASOC.HQ.CONTRACTING.Office1.

SHDMBX@socom.mil

Information required for attendees:

Base-access requirements: Required base access, Required Docs: Valid photo ID (Real Idea, or Birth certificate), Location: Fort Bragg Visitors center

Identification requirements: Real ID (Driver’s License)/ Birth certificate

Photography restrictions: Photography is limited

Measurement or inspection restrictions:

None

Any other site-visit instructions:

Contractors will be required to sign NDAs upon arrival and during execution