Response Template Section 2.2.docx
DOCX document 42 KB Posted
- Attached to
- AI Copilot for Building Code Compliance
- Solicitation number
- DV-25-635
- Issued by
- California
About this file
This is a Response Template for an Expression of Interest (EOI) issued by the City of Long Beach, California's Community Development Department for an AI Copilot solution designed to improve building code compliance and streamline construction permitting, plan review, and inspections workflows. The solicitation seeks technology or tech-enabled solutions that are deployment-ready and capable of pilot implementation. Respondents must demonstrate that their offerings include a working pilot-ready product and cannot submit conceptual ideas. All pilots conducted by the City are limited to six months or less, with expectations that solutions become operational within 60 days from project kick-off. The template requires applicants to provide detailed month-by-month workplans with key milestones, describe staffing and implementation management approaches, and demonstrate relevant experience with similar municipal organizations.
The template requires applicants to specify estimated pilot costs in US dollars and describe their pricing structures for potential full-contract scaling, including options for recurring subscription costs based on users, business units, devices, or city population size, flat set-up costs, and enterprise-level discounts. Respondents must identify all City resources needed for successful pilot execution, including potential access to City staff, facilities, infrastructure, hardware, software integration, and data access, as well as specify IT requirements such as firewall whitelisting and Microsoft administrator access. The template also requests information on training, support, and onboarding strategies for successful adoption and inquires whether the proposal presents revenue generation opportunities for the City. Submissions must be completed using the editable template posted to Long Beach Buys, with authorization certification required from an individual authorized to represent the submitting organization.
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Other files
| File | Type | Posted |
|---|---|---|
| Seller_Guidance_Final.pdf | ||
| EOI DV-25-635 Final Draft - AI Copilot.pdf |
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Text version
2.2 Response Template
An editable version of the template below has been posted to Long Beach Buys. Respondents should complete the editable template and submit it as their Response.]
CONTACT INFORMATION
| Primary Contact |
| Name |
Title
Email Address
Phone Number
| Organization |
| Name |
Address
Website
ALIGNMENT
Why do we ask this? The following questions enable the program evaluators to ensure that submissions align with City priorities and current Department needs.
1. Is your proposal a technology or tech-enabled solution?
We will only be accepting submissions that are considered technology or “tech enabled.” "Tech-enabled" refers to any solution that has a technology component but doesn’t necessarily hinge on any specific technology.
☐ Yes ☐ No
2. Is your product or service deployment ready?
Applicants must have a working pilot-ready product ready to be tested at the City. Applicants may not submit "ideas" and must have solutions that are deployment-ready.
☐ Yes ☐ No
QUALIFICATIONS
Why do we ask this? Your answers to the following questions allow evaluators to understand your organization's professional and academic experience; ability to implement and sustain the pilot and a potential contract; related case studies; and lastly, bandwidth and staff to dedicate to the pilot.
3. Describe your proposal in 100 words or less.
Think of this as your elevator pitch for your product or service. Evaluators should understand what your offering is and how your AI software solution will increase efficiency in permitting, plan review and inspections workflows.
4. Briefly describe how you will staff the proposal and work with the City to manage implementation.
5. Describe your experience working with similar municipal organizations and clients. You may include links to case studies and promotional materials that provide examples of product deployment.
FEASIBILITY
Why do we ask this? Your responses will help us understand the actions and resources required by the City for pilot success and the reasonableness of the anticipated costs to scale the pilot if successful.
6. What is the anticipated duration (in months) of your pilot proposal, including both set-up and evaluation times?
Please respond in number of months. Please note that all pilots conducted by the City are for a period of 6 months or less.
7. Summarize your proposed month-by-month workplan to implement your pilot with key milestones indicated.
For example: Months 1-2: Set-up and integrations; Months 3-4: Pilot implementation; Month 5: Evaluation Note: The City expects pilots to be operational within 60 days from project kick-off.
8. What City resources would you need access to for your proposal?
Please select all that apply.
☐ City staff ☐ City building facilities ☐ Public right-of-way ☐ City infrastructure ☐ City hardware ☐ Access / integration with City software ☐ Access / integration with City data ☐ Other
If other, please explain: City IT for any firewall whitelisting and Microsoft administrator to enable staff to login to Ichi.
9. Provide additional details on the specific City resources would you need access to for your proposal.
10. Describe how you will provide the necessary training, support, and onboarding to ensure successful adoption and optimization of your pilot proposal.
11. What is the estimated cost (in US Dollars) to the City for your pilot proposal?
12. Provide any additional details on the cost or pricing structure for your pilot proposal.
13. What is the pricing structure of your solution if the City chooses to scale your pilot to a full contract?
☐ Recurring subscription cost, based on users ☐ Recurring subscription cost, based on business units ☐ Recurring subscription cost, based on number of devices ☐ Recurring subscription cost, based on City population size ☐ Flat set-up cost ☐ Discounts at scale or for enterprise level solution ☐ Other
If other, please explain: See 15 below
14. Provide any additional details on the cost or pricing structure if the City chooses to scale your pilot to a full contract.
15. Does your proposal provide any revenue generation opportunities for the City? If so, please explain.
Authorization: I certify that I am authorized to submit this Expression of Interest on behalf of the organization listed above.
| Name |
| Signature |
| Date |
AI Copilot for Building Code Compliance | EOI DV-25-635 | Template v02.21.24 | 1
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