EOI DV-25-635 Final Draft - AI Copilot.pdf

AI Copilot for Building Code Compliance | EOI DV-25-635 | Template v02.21.24 | 1

City of

Long Beach Expression of Interest DV25-635

AI Copilot for Building Code Compliance

AI Copilot for Building Code Compliance | EOI DV-25-

635 | Template v02.21.24 | 1

Overview

Summary

The Community Development Department is expressing interest in procuring an Artificial Intelligence

(AI) Copilot that provides an innovative AI solution to improve productivity for Long Beach Community

Development (LBCD) staff by offering code traceability and transparency features that will improve speed, efficiency and accuracy of the construction permitting and inspections processes.

Key Dates

Release Date: October 6, 2025

Responses Due: 11:00 AM (PST), October 21, 2025

The City reserves the right to modify these dates at any time, with appropriate notice to prospective

Contractors. Nothing in this Expression of Interest constitutes an agreement that Respondents will be retained by the City for any term.

Response Information

Responses must be submitted electronically via the

City’s Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/

Official Contact

Elisa Landeros, Procurement Analyst II rfppurchasing@longbeach.gov

All communication with the City related to this EOI must be directed to the contact listed above.

https://longbeachbuys.buyspeed.com/bso/ mailto:rfppurchasing@longbeach.gov

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635 | Template v02.21.24 | 2

Contents

1 The Opportunity

1.1 Background

1.2 Goals

1.3 Project Details

1.4 Result of the Expression of Interest

2 How to Respond

2.1 Timelines & Instructions

2.2 Response Template

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1 The Opportunity

1.1 Background

The Community Development Department is seeking an Artificial Intelligence (AI) copilot for construction code compliance and permitting to improve the turnaround time in the construction permitting, plan review and inspections processes for LBCD staff, customers, design professionals and other stakeholders.

The City of Long Beach is exploring opportunities to pilot an AI software to aid and increase efficiency in the construction, permitting, plan review and inspections processes. Navigating construction codes, permitting, plan review, and inspections has become increasingly complex and time-consuming resulting in longer review and turnaround times. Community Development is seeking an AI assistance software solution to aid staff supporting critical workflows. The AI solution shall function as a copilot for permitting technicians, plan examiners, inspectors, planners, code enforcement officers, building officials, and fire marshals.

This pilot opportunity originated through Pitch Long Beach!, which encourages organizations to propose project ideas to the City. The City of Long Beach aims to be open and competitive in awarding contracts, and to work collaboratively with stakeholders to develop the best possible solution. In line with these guiding values, the

City is issuing this Expression of Interest (EOI) to determine whether additional organizations would be interested in the opportunity to provide an AI software solution for increased efficiency in permitting, plan review and inspections workflows on a pilot basis and would be able to meet the needs of the City.

Interested organizations are encouraged to express their interest by following the response instructions below. The organization that submitted an initial proposal to Pitch

Long Beach! has already expressed interest and is therefore not required to respond.

1.2 Goals

The AI Copilot should provide an innovative AI solution to improve productivity for

LBCD staff by offering code traceability and transparency features. The solution should directly benefit productivity, add benefits and improvements for staff and enhance transparency in code compliance.

1.3 Project Details

The AI solution should incorporate the following desired attributes. A platform which can be narrowly tailored to the Long Beach code manuals and Long Beach Municipal Code when providing AI Copilot responses and can update the source materials from the

LBMC if updates to the LBMC occur; has been successfully used by other California cities; demonstrates stability throughout the pilot period; demonstrates good feasibility;

has reasonable resource expectations for deployment; demonstrates a clear training

AI Copilot for Building Code Compliance | EOI DV-25-635 | Template v02.21.24 | 4 methodology; allows for full integration capabilities and can demonstrate improved productivity for LBCD staff.

1.4 Result of the Expression of Interest

Interested organizations are encouraged to express their interest by following the response instructions below. If multiple vendors express interest in this opportunity and are deemed responsive, responsible, qualified, and presenting a solution that meets the

City’s needs in the City’s sole discretion, the City may issue a formal Request for Proposals

(RFP) to competitively award a contract for an AI software to assist the construction permitting, plan review and inspections processes. Notification of the result of this

Expression of Interest, and of a future RFP would be issued through the City’s electronic bid notification system. Successful pilots may have the potential to be extended into longer-term contracts.

This is an Expression of Interest only. This EOI does not constitute an RFP, a promise to issue a solicitation in the future, or any contract whatsoever. Respondents are advised that all costs associated with responding to this EOI are solely at their expense.

2 How to Respond

2.1 Timelines & Instructions

MILESTONE

TIME

(PACIFIC) &

DATE LOCATION / ADDITIONAL INFORMATION

Release date October 6, Responses due 11:00 AM

(PST),

October

21, 2025

• Responses should be submitted electronically via the City’s Long Beach

Buys portal, available at https://longbeachbuys.buyspeed.com/bso/

• Late Responses, or Responses submitted through other channels will not be accepted.

• Respondents are responsible for submitting their Responses completely and on time.

o Respondents will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that the Response was submitted successfully. The City will only receive Responses that were transmitted successfully.

AI Copilot for Building Code Compliance | EOI DV-25-635 | Template v02.21.24 | 5 o Technical support is available by phone at (562) 570-6200 or by email to LBPurchasing@longbeach.gov o Support resources including a list of

Frequently Asked Questions are available on Long Beach Buys

Responses reviewed to determine next steps

[TBD] • If multiple vendors express interest in this opportunity and are deemed responsive, responsible, qualified, and presenting a solution that meets the City’s needs in the

City’s sole discretion, the City may issue a formal Request for Proposals (RFP) to competitively award a contract.

• Notification of the result of this EOI and of a future RFP would be issued through the

City’s electronic bid notification system.

2.2 Response Template

An editable version of the template below has been posted to Long Beach Buys.

Respondents should complete the editable template and submit it as their Response.]

CONTACT INFORMATION

Primary Contact

Name

Title

Email Address

Phone Number

Organization

Name

Address

Website

ALIGNMENT

Why do we ask this? The following questions enable the program evaluators to ensure that submissions align with City priorities and current Department needs.

1. Is your proposal a technology or tech-enabled solution?

We will only be accepting submissions that are considered technology or

“tech enabled.” "Tech-enabled" refers to any solution that has a technology component but doesn’t necessarily hinge on any specific technology.

☐ Yes ☐ No

2. Is your product or service deployment ready?

Applicants must have a working pilot-ready product ready to be tested at the

City. Applicants may not submit "ideas" and must have solutions that are deployment-ready.

☐ Yes ☐ No https://longbeach-my.sharepoint.com/personal/laura_merryfield_longbeach_gov/Documents/LBPurchasing@longbeach.gov

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QUALIFICATIONS

Why do we ask this? Your answers to the following questions allow evaluators to understand your organization's professional and academic experience; ability to implement and sustain the pilot and a potential contract; related case studies; and lastly, bandwidth and staff to dedicate to the pilot.

3. Describe your proposal in 100 words or less.

Think of this as your elevator pitch for your product or service. Evaluators should understand what your offering is and how your AI software solution will increase efficiency in permitting, plan review and inspections workflows.

4. Briefly describe how you will staff the proposal and work with the City to manage implementation.

5. Describe your experience working with similar municipal organizations and clients. You may include links to case studies and promotional materials that provide examples of product deployment.

FEASIBILITY

Why do we ask this? Your responses will help us understand the actions and resources required by the City for pilot success and the reasonableness of the anticipated costs to scale the pilot if successful.

6. What is the anticipated duration (in months) of your pilot proposal, including both set-up and evaluation times?

Please respond in number of months. Please note that all pilots conducted by the City are for a period of 6 months or less.

7. Summarize your proposed month-by-month workplan to implement your pilot with key milestones indicated.

For example: Months 1-2: Set-up and integrations; Months 3-4: Pilot implementation; Month 5: Evaluation

Note: The City expects pilots to be operational within 60 days from project kick-off.

8. What City resources would you need access to for your proposal?

Please select all that apply.

☐ City staff

☐ City building facilities

☐ Public right-of-way

☐ City infrastructure

☐ City hardware

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☐ Access / integration with City software

☐ Access / integration with City data

☐ Other

If other, please explain: City IT for any firewall whitelisting and Microsoft administrator to enable staff to login to Ichi.

9. Provide additional details on the specific City resources would you need access to for your proposal.

10. Describe how you will provide the necessary training, support, and onboarding to ensure successful adoption and optimization of your pilot proposal.

11. What is the estimated cost (in US Dollars) to the City for your pilot proposal?

12. Provide any additional details on the cost or pricing structure for your pilot proposal.

13. What is the pricing structure of your solution if the City chooses to scale your pilot to a full contract?

☐ Recurring subscription cost, based on users

☐ Recurring subscription cost, based on business units

☐ Recurring subscription cost, based on number of devices

☐ Recurring subscription cost, based on City population size

☐ Flat set-up cost

☐ Discounts at scale or for enterprise level solution

☐ Other

If other, please explain: See 15 below

14. Provide any additional details on the cost or pricing structure if the City chooses to scale your pilot to a full contract.

15. Does your proposal provide any revenue generation opportunities for the City?

If so, please explain.

Authorization: I certify that I am authorized to submit this Expression of Interest on behalf of the organization listed above.

Name Signature Date