Response Tempalte.docx
DOCX document 29 KB Posted
- Attached to
- Sidewalk Vending Carts RFI
- Solicitation number
- HE-24-416
- Issued by
- California
About this file
This is a Response Template document issued by the City of Long Beach for a Request for Information (RFI) regarding the procurement of multiple compact mobile food carts. The City seeks information from vendors who can supply food carts capable of vending various products including fruit, ice cream, corn, hot dogs, tamales, grilled foods, churros, shaved ice, and coffee. Responses are due electronically through LongBeachBuys.com by April 12th, 2024 at 11:00 AM Pacific Time, with the release date of March 29th, 2024. The City will review submitted responses between April 15th and April 19th, 2024 to determine the best procurement method, with future contracting opportunities to be issued through the City's electronic bid notification system.
Respondents must provide contact information and answer specific questions regarding cart types and capabilities, compliance with California's Health and Safety Code requirements and pre-approvals from California health jurisdictions, order fulfillment timelines including current inventory availability and manufacturing lead times, and total costs including unit price, shipping fees to Long Beach, delivery fees, warranty costs, and any additional fees. Vendors may submit responses using brochures, specification sheets, pricing sheets, websites, or by completing the provided template. Late responses will not be evaluated, and the City will only accept responses successfully transmitted through the electronic system, with technical support available at LBPurchasing@longbeach.gov or (562) 570-6200.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI No HE 24 416 Addedum #2.pdf | ||
| Request for Information HE-24-416~1.pdf |
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Text version
1 How to Respond
1.1 Timelines & Instructions
| MILESTONE |
| TIME (PACIFIC) & DATE |
| LOCATION / ADDITIONAL INFORMATION |
| Release date |
| March 29th, 2024 |
| Responses Due |
| April 12th, 2024 at 11:00AM |
| · Responses should be submitted electronically via LongBeachBuys.com. |
· Late responses will not be evaluated.
· Respondents are responsible for submitting their responses completely and on time.
· Respondents will receive an e-bid confirmation number with a time stamp from LongBeachBuys.com indicating that the respnse was submitted successfully. The City will only receive responses that were transmitted successfully.
· For technical support, email or call the City during normal business hours at LBPurchasing@longbeach.gov or (562) 570-6200.
| Responses reviewed to determine next steps |
| 4/15/24 – 4/19/24 |
| · The City will use this information to determine the best method to procure multiple compact mobile food carts. Notification of a future contracting opportunity would be issued through the City’s electronic bid notification system. |
1.2 Response Template
Respondents are requested to provide all of the following information. Respondents may choose their preferred method of response listed below, or a combination of both:
· Provide brochures, spec sheets, pricing sheets, websites or any other collateral demonstrating salient information.
· Complete the below template (an editable version of the template below has been posted to Long Beach Buys).
Contact Information
PROPOSER CONTACT INFORMATION
Organization Company Name
Company Address
Website
Primary Contact Name
Title
Email Address
Phone Number
Questions
1. Type of cart(s) and capabilities: Please check if you are able to offer carts that vend the following the products:
· Fruit (with cooler)
· Ice Cream
· Corn
· Hot dog
· Tamales
· Grilled food (no raw meat)
· Grilled food (including raw meat)
· Churro
· Shaved Ice/Raspado
· Coffee
· Other
2. Pre-approvals / Compliance with regulations: Does your product meet all requirements of California’s Health and Safety Code? Has your product(s) been pre-approved by any health jurisdiction in California? If yes, please list which health jurisdiction and the date it was approved.
· Yes, my product meets all requirements of California’s Health and Safety code.
· No, my product does NOT meet all requirements of California’s Health and Safety code.
· My product has been pre-approved by the following jurisdiction(s) in California:
| (approved on / / | ) |
| (approved on / / | ) |
| (approved on / / | ) |
3. Order fulfillment timeline: How many carts do you currently have available in your inventory?
How long does it take to manufacture multiple new carts once an order has been placed? How long would shipping multiple carts to Long Beach take? Are there any known supply chain or manufacturing issues that may impact the delivery timeline?
I have carts currently available in my inventory.
It typically takes weeks/months to manufacture an order of carts once the order has been placed.
Shipping from my location in to Long Beach is estimated to take days.
· We have an expedited shipping option. More details:
(If applicable:) The following are known supply chain and/or manufacturing issues that could impact our delivery timeline:
4. Total cost of product: What are the full costs of an order for multiple carts, including shipping and delivery?
· Cost of one unit of equipment:
· Shipping fees to Long Beach:
· Additional delivery fees:
· Warranty or other fees:
· Any other additional cost or fee that would impact the total cost of an order:
Total costs =
5. Please provide any additional information about your compact mobile food cart that is relevant for the City to understand about your product or your company, either below or as an attachment to this response.
Authorization: I certify that I am authorized to submit this response to the RFI on behalf of the organization listed above.
| Name |
| Signature |
| Date |
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