respondents-form-bid-site.docx

This document is a respondents form for a Request for Bids (RFB DOS 2027-01) issued by the State of New Hampshire Department of Safety, Division of Motor Vehicles, soliciting Fall and Spring Grounds Maintenance Services at three DMV locations: Dover, Tamworth, and Twin Mountain. The scope of work includes debris removal and disposal, lawn and turf raking and cleanup, trimming and pruning of bushes and shrubs, tree trimming, sweeping and cleanup of paved surfaces, and topdressing of mulch beds with dark brown mulch. Bidders may submit proposals for one, multiple, or all three locations with separate pricing for each site. The bid closing date is July 17, 2026 at 2:00 p.m. EST, with vendor inquiries due by July 10, 2026 at 11:00 a.m. and agency responses required by July 14, 2026 at 2:00 p.m. The contract term is three years from Governor and Executive Council approval, with an optional extension of up to two additional years at the State's sole discretion. Two responses to the RFB solicitation were received.

All contractors must be registered as New Hampshire vendors with the NH Bureau of Purchase and Property, maintain current registration with the NH Secretary of State, and provide proof of comprehensive general liability insurance of at least $1 million per occurrence and $2 million aggregate, plus evidence of workers' compensation compliance. Bidders must furnish all labor, supervision, equipment, tools, materials, transportation, and disposal services. Separate pricing is required for each fiscal year (FY27, FY28, FY29) and for spring and fall cleanups at each location. The State reserves the right to award individual lots to a single vendor, multiple lots to multiple vendors, or make no award, with awards going to the responsive and responsible bidder offering the lowest total cost for each lot. Payment will be made within thirty days of receipt of properly documented invoices and acceptance of work. The agency contact is Jennifer Bailey at Jennifer.l.bailey@DOS.NH.GOV.