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RESIDENTIAL INTERIOR PAINTING FOR THE HOUSING

AUTHORITY OF WASHINGTON COUNTY (HAWC)

(NO. 2026.100-ITB)

FOR

Washington County, Oregon

RELEASE DATE: October 30, 2026 DEADLINE FOR QUESTIONS: November 10, 2026

RESPONSE DEADLINE: November 12, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

1. Introduction

2. Legal Advertisement

3. Scope of Work

4. Pricing Proposal

5. Instructions to Bidders for ITB

6. Special Instructions

7. Vendor Questionnaire

Attachments:

A - Services Contract Master - Sample B - HUD Forms Maintenance 2026 C - Insurance Requirements

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

1. 1. Introduction

1. 1.1. Summary

The Housing Authority of Washington County (HAWC) is a public entity tasked with providing high quality, safe and affordable housing in Washington County. HAWC manages a diverse portfolio of residential properties that include single-family homes and multi-family apartment communities distributed throughout Washington County, Oregon.

2. 1.2. Background

The Housing Authority of Washington County (HAWC) is seeking bids from qualified contractors.

Services under this contract include interior painting, cabinet painting, and tub surround painting services, as well as drywall repair services for residential properties owned and maintained by

HAWC.

3. 1.3. Contact Information

Danielle Howard Procurement Analyst II 155 North First Ave

MS-28

Hillsboro, OR 97124 Email: danielle_howard@washingtoncountyor.gov Phone: (503) 846-8757 Department:

Housing Authority

4. 1.4. Timeline

Release Project Date October 30, 2026

Question Submission Deadline November 10, 2026, 5:00pm

Proposal Submission Deadline November 12, 2026, 2:00pm mailto:danielle_howard@washingtoncountyor.gov tel:(503)846-8757

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

2. 2. Legal Advertisement

WASHINGTON COUNTY, OREGON INVITATION TO BID

No. 2026.100-ITB Residential Interior Painting for the Housing Authority of Washington County

(HAWC)

The Invitation to Bid (“ITB”) documents will be available at www.WashCoPurch.com/biz

Bidders are responsible for checking the site for any addenda to the ITB documents before submitting their bids to the site.

Bid are due no later than 2:00 pm on Thursday, November 12, 2026 late bids are unable to be entered.

The estimated expense for this contract will be $250,000

Bids must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

Confirmation that bidder will comply with the statement in the bid document regarding compliance with the requirement to pay wages as determined or adopted by HUD for all workers employed under contracts in excess of $2,000 (wage rates are detailed on form HUD-52158).

The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Bidders are solely responsible for ensuring receipt of their bid by the Procurement Division, including but not limited to successfully uploaded documents.

Bidders must conform to the requirements of these bid documents and all related, applicable laws.

The County does not intend to pre-qualify any bidders for this project. All bids submitted for this project will be considered provided that they meet the criteria set forth in the bid documents with respect to submission in a timely manner, bonding, and all other applicable requirements.

Dated this 30th day of October, 2026

Danielle Howard

Procurement Analyst II

(503) 846-8757 http://www.washcopurch.com/biz

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

Posted to: Friday, October 30, 2026 OregonBuys

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

3. 3. Scope of Work

1. 3.1. General Information

A. Type of contract: Firm Fixed

B. The Contractor shall provide all services at a cost inclusive of:

1. Direct labor hours at specified fixed hourly rates.

2. Equipment, consumable materials, and supplies

3. Overhead and supervision

4. Required permits

5. Mileage and travel time

6. Debris disposal and truck charges

C. There is no guarantee on the quantity of work that the contractor will be required to do.

Work will be performed on an as needed basis as the demands of the housing authority dictate.

D. The Contractor shall complete an affidavit of proof that they did not enter into any collusion with any person in respect to this contract.

E. Contractor must read, understand and be able to meet the requirements set forth in Attachment B - HUD_Forms_Maintenance_2026

F. The work performed under this contract is on a project assisted under a program receiving direct Federal financial assistance from the Department of Housing and Urban Development (HUD) and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968. The Act requires that, to the greatest extent possible, opportunities for training and employment will be given to residents of the area of the Section 3 covered project.

Safety Measures

A. The contractor shall ensure that residents have continuous access to their units during the project. The contractor shall provide clear signage, fencing, or other barriers to direct residents to the nearest available access point to their units. In the event that access to a unit is temporarily blocked, the contractor shall provide a temporary alternative access point and shall restore access to the original access point as soon as possible. The contractor shall take all necessary steps to minimize disruptions and inconvenience to residents during the project.

B. All HAWC properties are strictly no smoking; this includes all interior and common areas, parking areas and yards. Contractor shall ensure that all employees are aware of the no-smoking policy and shall enforce this provision. Violating personnel may be excluded from the property and this contract by the HAWC contract administrator. Failure to comply with this provision may result in contract termination.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

C. The Contractor shall clean the work site each day and upon completion of the project and verify that all debris is removed from the premises. A magnetic sweep will be performed twice daily around the perimeter of the project and along all pedestrian walkways to ensure removal of nails, screws, or any small metal foreign matter. The work site shall be left in a condition comparable with that at the beginning of the project.

D. In accordance with all applicable laws and generally accepted practices, the Contractor will be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the work.

E. The Contractor shall always prioritize the safety of employees on the work site by taking all necessary precautions. This includes erecting and consistently maintaining all required safeguards to protect both workers and the public, adapting as needed to job conditions and the progress of work. The Contractor shall also clearly post danger signs to warn against any hazards created by ongoing operations and work in progress.

F. If the Contractor fails to correct work that is not in accordance with safety requirements or recognized industry standards, HAWC may order the Contractor to stop all work, or any portion of work. However, the right of the HAWC to stop work shall not give rise to a duty on the part of HAWC to exercise this right for the benefit of the Contractor or any other person or entity.

G. PPE: Safety gear is required of all staff on-site at all times. During the performance of the resulting contract, the Contractor is required to comply with the conditions of the federal Occupational Safety and Health Act of 1970 (OSHA) and the standards and regulations issued thereunder. It shall be the sole responsibility of the Contractor to remain familiar with said standards and regulations and maintain their enforcement. Requirements include, but are not limited to, proper footwear, hard hats, safety eyewear, hearing protection, gloves, vests, etc.

2. 3.2. Ordering and Schedule

A. Services will be coordinated between the Contractor and HAWC by work order. Work orders will be emailed to the Contractor and will include:

1. The service(s) requested

2. Paint pattern (Section 18 or Public Housing)

3. Jobsite address.

4. Contact information for approved HAWC representative

5. Contact information for scheduling work

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

6. Any relevant information necessary to complete the work requested.

B. Contractor may be responsible for contacting tenants for scheduling work at occupied units.

C. The Contractor shall communicate with HAWC all site visits to verify site conditions and clarify the specific scope of work.

D. The Contractor may be required to submit a detailed estimate of labor hours to perform the prescribed work. The estimate must be presented in a timely manner to facilitate prompt review and approval.

E. The Contractor, in collaboration with HAWC, shall provide written communication for access and to notify of any necessary preparations to tenants of occupied units prior to work.

F. The Contractor will complete all requested work within 30 calendar days of approval unless other arrangements are made in writing.

G. Work hours will be confined between 8:00 am to 7:00 pm, Monday through Sunday.

H. Additional materials markup, for materials not defined in section 3.1, not to exceed 15% markup.

3. 3.3. Scope of Work

Services under this contract will include the tasks listed under this scope of work.

Drywall

The Contractor shall provide drywall repairs and improvements on residential properties. Repairs will typically consist of patching damaged gypsum wallboard ceilings and/or walls to match existing texture, paint sheen and color.

A. Contractor shall provide all labor, materials, equipment, and supervision to perform the necessary work.

B. The Contractor agrees to do all work in accordance with the plans, specifications, and performance standards and in accordance with good building practice, any and all municipal codes, and to the satisfaction of HAWC.

C. All drywall must be mold-resistant.

D. All drywall installed at the interior of the house shall be 1/2” or 5/8” per local code requirements.

E. All drywall shall be nailed and screwed with a full nailing pattern and finished in accordance with the manufacturer’s recommendations. This shall apply to both ceiling and wall installation. Maximum nail spacing at ends (edges in vertical application) within the nailing field

Residential Interior Painting for the Housing Authority of Washington County (HAWC) shall be screwed or nailed with one (1) nail space 6 inches on center at each support. Minimum nail edge distance shall be 3/8”. This shall apply to both ceiling and wall installation. Drywall shims shall be used only where necessary. Openings cut for outlets, switches, etc., shall be of a tolerance that can be covered adequately with normal switch plates and covers without additional taping or caulking. Drywall shall not be installed without proper backing. All nailing should comply with all county, state, city and manufacturer’s specifications.

F. All exterior corners on drywall shall be covered with non-corrosive metal corner bead and covered with an acceptable installation of joint compound.

G. All corner beads shall be fastened per manufacturer specifications (Max 8” spacing). All interior corners greater than 90 degrees will have flex bead installed.

H. Drywall and metal corner beads shall extend to the concrete and plywood subfloor of all drywalled door openings that receive bi-fold or bypass doors.

I. All other drywall shall extend from the ceiling to within 1/2” of the floor.

J. Drywall shall finish tight to window frames.

K. Ceiling board shall be installed prior to wall board.

L. Joint compound and tape should conform to ASTM Treatment Materials for Gypsum Wallboard.

M. Drywall shall be hung with long dimensions of the board at right angles to the framing.

N. Corner beads shall be used on all corners. The appropriate beads shall be used on all vault and tray ceilings. All metal to be level and plumb. Out-of-alignment vault or tray lines are unacceptable and must be repaired at the Contractor’s expense.

O. All nails in or damage to plumbing pipes or electrical wiring are the responsibility of Contractor.

P. A minimum of three coats of joint compound are required: an embedding coat to bond the tape and two finishing coats over the tape. Each coat must be thoroughly dry before the next is applied to ensure that the surface incurs maximum shrinkage and can be readily sanded.

Q. The finished drywall should present a smooth, unblemished, homogeneous appearance with inconspicuous joining between boards and no visible fasteners. There should be no areas of raised fibers due to over-sanding. Clearly visible nail pops, seam lines and cracks are considered unacceptable.

R. No scaffold or ladders to be set in any tub. Contractor shall use extreme caution while working around bathtubs and shower pans and will be held liable for any damage incurred.

S. Contractor shall replace insulation fallen prior to drywall, and notify HAWC agent of lack of any insulation, prior to drywall installation. Contractor shall be responsible for walls covered without insulation and/or insulation inspection.

T. Ceilings will be finished with knockdown texture. Ceiling coverage shall be uniform with no thin or missed spots and must be uniform from wall to wall and room to room.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

U. There should be no areas of raised fibers due to over-sanding.

V. Wallboard Patching: Side-to-side punctures in drywall and any damage over half an inch will be patched using professional joint compound. For holes over (1) one inch in diameter:

a. Holes must be repaired by cutting out the damaged area and placing a new piece of drywall that matches existing drywall thickness.

b. Backer board must be installed for proper fastening. Backer must be 4 inches larger than the height of the hole.

c. Drywall screws must be positioned at least an inch from the edges to avoid splitting or crumbling the drywall. Screws must sink slightly below the surface of the drywall.

d. Drywall tape must run around the edges of the patch centering the tape on the seams.

e. Three coats of joint compound are required: an embedding coat to bond the tape and two finishing coats over the tape. Each coat must be thoroughly dry before the next is applied to ensure that the surface incurs maximum shrinkage and can be readily sanded.

f. Contractor will match surrounding texture to a professional standard.

g. Contractor will paint patched area. Please see product specifications provided in this document for paint.

h. The finished drywall should present a smooth, unblemished, homogeneous appearance with inconspicuous joints between boards and no visible fasteners.

There should be no areas of raised fibers due to over-sanding. Clearly visible nail pops, seam lines and cracks are considered unacceptable.

i. Contractor shall not use adhesive mesh patches or “California” style patches with no backing.

W. Contractor shall clean up, remove, and dispose of all debris associated with this work.

The jobsite shall be broom-swept every day at the end of the shift and before job is considered complete.

X. Permits: If the work being performed requires a permit, the Contractor will apply for and obtain the appropriate permits and coordinate jurisdictional inspections.

Painting

Contractor will provide as-needed residential interior painting. Painting services will include all surface preparation including cleaning, drywall repair, and priming as needed prior to painting.

A. Preparation and painting processes and procedures shall be performed on all surfaces per the product Manufacturer’s recommendations and in compliance with the guidelines of the Oregon Council of Painting and Decorating Contractors of America specifications.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

B. Contractor shall make sure all surfaces are free of dirt, dust, stickers, loose and unsound paint coatings and other foreign matter by hydro-wash method with additional scraping and sanding as required. Provide a clean, sound surface for the new paint coatings.

C. Two coats of primer will be applied to any doodling or permanent ink in walls prior to painting.

D. All scraping and sanding shall be done in compliance with OSHA, EPA, and HUD regulations on managing dust, which can be a health hazard. Dry scraping and sanding is discouraged. Special attention needs to be given to lead-based paint removal and abatement.

E. Contractor shall repair cracks and voids in plaster surfaces. This includes the proper application of joint compound to damaged areas such as nail holes, damage to metal framing, other surface irregularities, etc.

F. Prior to surface preparation and painting operations, mask, remove or otherwise adequately protect all hardware, accessories, machined surfaces, plates, fire sprinkler heads, lighting fixtures and similar items in contact with painted surfaces but not scheduled to receive paint.

G. Spot prime exposed nails and other metals which are to be painted with emulsion paints, using a primer recommended by the manufacturer of the coating system.

H. All ferrous metal surfaces must be cleaned until they are completely free from dirt, oil and grease. After cleaning, apply one coat of the specified primer the same day to all ferrous metal surfaces scheduled to be painted.

I. All galvanized metal surfaces must be thoroughly cleaned with solvent until they are completely free from dirt, oil and grease. Then treat thoroughly with phosphoric acid etch. Remove all excess etching solution and allow to dry completely before application of paint.

J. The method to apply paint will be established before project commencement (i.e. brush, roller, or airless painting equipment). Contractor shall apply sufficient number of coats (including, if needed, primers and/or sealers) to ensure complete coverage and a uniform finish.

Finish coat(s) shall exhibit a uniform, smooth appearance with no surface defects visible. Work shall not be deemed complete until a County Contract representative has approved the completed work.

K. The Contractor shall protect the interior of the building, any tenant belongings, and the people therein during the course of the project. Contractor will provide all necessary signage and barriers in high traffic areas indicating wet paint.

L. The Contractor shall properly ventilate the work site when applicable in accordance with all regulatory agency requirements and or the product manufacturer’s recommendations.

M. Contractor shall clean-up all overspray, spatter, drips, dry-wall dust, and other over painting. The work site shall be left in a condition comparable with that at the beginning

Residential Interior Painting for the Housing Authority of Washington County (HAWC) of the project. Failure to do so allows the County to perform necessary clean-up action and bill the Contractor for direct costs.

N. The Contractor shall be liable for any damage caused by their operation and be responsible to immediately cleanup and remove from the premises any debris, etc. generated by the activity daily.

O. All paint shall be pre-mixed off site, delivered in sealed containers with labels intact and legible.

P. All paint products shall be stored in suitable locations in compliance with health and fire regulations during projects or work order assignments.

Q. Submit project close-out data and billing substantiation at the County's request which may include copies of Contractor’s payroll or material purchase invoices from Contractor’s suppliers.

R. Any violations encountered related to existing structural conditions which is or may be affected by the work to be performed shall be brought to the attention of the assigned Housing Authority representative.

S. If confined spaces are encountered, Contractor shall follow and comply with all Federal, State and Municipal laws pertaining to confined spaces requirements.

T. Contractor is expected to clean up work areas each day. All debris is to be stored in approved disposal boxes and removed from site, as necessary. The Contractor parking will be limited to designated areas only as determined by the Housing Authority. All vehicles and other mechanized equipment are to be locked and/or disabled when parked and unattended to prevent any unauthorized use.

U. Contractor hourly rate/mileage - HAWC does not reimburse mileage as the expectation for bidding on this work/contract was that all mileage, labor, consumable materials and supplies, equipment, supervision, overhead (direct and indirect costs), administrative fees, trip charges, truck charges, disposal fees, and travel time would be included in the hourly rate.

V. If Contractor proceeds with work prior to receiving written work order, the Contractor is not guaranteed payment beyond their own contract payment (bid price) terms.

Cabinet Painting

Contractors shall provide cabinet painting services on an as needed basis. The purpose of this task to refresh and refinish cabinet surfaces to improve appearance, durability, and cleanliness.

A. Surface Preparation.

1. Remove cabinet doors, drawers, hardware, and accessories as required.

2. Label components to ensure proper reinstallation.

3. Clean all cabinets surface using degreaser or approved cleaner to remove oils, residues, and contaminants to ensure proper adhesion.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

4. Repair minor defects such as dents, scratches, or gouges sing filler.

5. Appy primer suitable for wood, laminate, or existing finish type as applicable.

B. Painting Process

1. Apply high-quality water-based paint.

2. Use spray application method

3. Apply a minimum of two coats or additional coats as necessary to achieve uniform coverage.

4. Allow proper drying and curing time between coats, following manufacturer specifications.

C. Reinstallation and Finishing.

1. Reinstall al cabinet doors. hinges, knobs, pulls, and accessories.

2. Adjust door alignment to ensure proper function.

3. Touch-up any minor defects or inconsistencies.

4. Remove protective coverings and clean work area thoroughly.

Tub and Shower Surround

Contractors shall provide tub and shower surround painting services on an as needed basis. The purpose of this task to refresh and refinish shower surfaces to improve appearance, durability, and cleanliness.

A. Surface Preparation

1. Verify condition of existing surfaces, report, cracks, chips, or structural defects prior to work.

2. Clean and degrease all tub and shower surfaces using approved cleaners.

3. Remove soap, scum, mineral build-up, silicone residue, and other contaminants.

4. Light sanding or etching of surfaces as required for proper adhesion.

5. Mask and protect all fixtures, hardware, drains, flooring, walls, and adjacent finishes.

6. Ventilation setup to control overspray and fumes.

B. Repairs (as needed)

1. Fill chips, gouges, or surface irregularities with approved repair compound.

2. Sand areas for flush finish.

3. Replace failing caulk around tub and shower edges as necessary

C. Priming and Coating

1. Apply bonding agent/primer compatible with refinishing coating system

2. Apply manufacturer approved. tub and tile refinishing coating in multiple thin coats for uniform coverage.

3. Ensure coating meets durability and moisture resistance standards for wet environments.

4. Maintain proper cure times between coats per product specifications.

D. Finishing Work

1. Remove masking and clean surrounding areas.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

2. Install new caulking at tub and surround perimeter and vertical joints using mildew-resistant sealant.

3. Inspect final finish for uniformity, gloss consistency, and proper adhesion.

4. Touch-up minor imperfections as needed.

E. Curing and Post-Work Requirements

1. Ensure area remains closed to occupants during initial cure period (typically 24 hours, follow product specifications.

F. Quality Standard

1. Final finish must be smooth, free of drips, runs and overspray.

2. Adhesion must meet manufacturer specifications.

3. Work must comply with ventilation and containment requirements.

4. 3.4. Paint Specifications

Paint Specifications

Section 18 Units PH Units

Sherwin-Williams or equal

Walls: Dumpling SW 9616

Ceiling and Trim: Off White

Sheen: Eggshell

Rodda or equal

Walls and Ceilings: Winter Wheat

Sheen: Eggshell

Cabinets Doors, Doors Casings and Baseboard Trim

White Off White

Tub and Shower Surround

Two-Component Acrylic Urethane in White

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

5. 3.5. Wage Determinations

A. Wage Determination: HUD-determined

B. The contractor is required to pay wages as determined or adopted by HUD for all workers employed under contracts in excess of $2,000 (wage rates are detailed on form HUD- 52158).

C. It is the Contractor’s responsibility to review the wage rates and request additional classifications or updated rate sheets from HAWC as needed.

D. The contractor is not required to submit payroll reports.

E. Contractors and subcontractors are required to maintain payroll records and must make such records available to HAWC upon request.

F. The Contractor and subcontractors are responsible, on no less than a semimonthly basis, for paying not less than the applicable wage rates to all maintenance laborers and mechanics in their employ and engaged in work under this contract. The contractor is responsible for its own full compliance, and for the full compliance of any/all subcontractors, with all wage, overtime and record keeping requirements included in this contract.

G. HUD has determined that a Record of Employee Interview (Wage Interview) must be completed by a “representative sample” of workers for each contract. HAWC staff will interview your employees while on our job site and ask them questions regarding their names, job duties, and pay. It is a federal requirement that these interviews be completed and documented on form HUD-11.

H. All wage rules and requirements must be cascaded down to all subcontractors through contractually binding agreements.

I. Misclassification of Employees as Independent Contractors: Per the United States Department of Labor Requirements, as detailed in Administrator’s Interpretation No.

2015-1, when using Federal Funds, it is necessary to assure all employees are classified correctly and paid accordingly. To ensure correct classifications, wages and tax revenues are paid and reported any documentation submitted to HAWC indicating or suspected to indicate an Independent Contractor or Contractor using an IRS1099 Form shall be further investigated by HAWC. It shall be the burden of the Contractor to provide any documentation requested by HAWC. For more information on the Misclassification of Employees as Independent Contractors please visit:

www.dol.gov/whd/workers/misclassification/

6. 3.6. Quality Assurance

A. Upon job completion, HAWC will inspect to verify work was completed and meets the agreed standards as outlined in this contract. If the property does not meet the standards as http://www.dol.gov/whd/workers/misclassification/

Residential Interior Painting for the Housing Authority of Washington County (HAWC) agreed upon in this contract, HAWC will contact the contractor to return to rectify any deficiencies. If the contractor is unable to return within 72 hours, HAWC may correct the deficiencies and deduct accrued expenses from payments.

B. All work and materials shall be subject to a final inspection and approval by HAWC.

C. If any defective work or material is found during inspection, the Contractor shall repair or replace at no additional charge.

D. The Contractor warrants all furnished materials and equipment will be of good quality and new unless otherwise required and approved. Work will be free from defects and will conform with the requirements of the contract documents, safety requirements, and safety standards.

E. Work not conforming to these requirements, including substitutions not properly approved or authorized may be deemed defective.

F. If any work is subject to be tested or approved by local jurisdiction, contract documents, or by regulation; the Contractor shall provide HAWC timely notice of its readiness for inspection.

If any such work is covered without approval or consent it must, if required by the Contract Administrator or other authorities, be uncovered for examination at Contractor’s expense.

7. 3.7. Payment Terms

A. Any price adjustments, whether increases or decreases, must be communicated and approved by the contract administrator. For increases, evidence of manufacturer price shifts or labor upsurges may be requested.

B. All invoices must contain the following information:

1. Work order number for the requested services

2. Service Address

3. Date(s) of service

4. Description of services and materials provided.

C. The Contractor shall email all invoices and supporting documentation no later than 15 days after the work is completed to:

Housing_Accounting@washingtoncountyor.gov

D. Payment will be issued within 30 days of approval by the Contract Administrator. The County may, at its discretion, withhold payment of the final invoice until all close-out requirements have been met in accordance with work specifications.

8. 3.8. Bid Table Instructions and Awarding

Pricing Requirements

Bidders must provide a unit price for each of the line items identified in the Bid Table. Failure to provide pricing for all line items will result in the bid being deemed non-responsive.

mailto:Housing_Accounting@washingtoncountyor.gov

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

Evaluation Method

For evaluation purposes, the County will calculate an Average Unit Cost for each bidder. The Average Unit Cost will be determined by summing the unit prices submitted for all line items and dividing the total number of lines.

An example of the calculation is as follows:

Average Unit Cost = (Line Item 1 Unit Price + Line Item 2 Unit Price + Line Item 3 Unit Price + Line Item 4 Unit Price + Line Item 5 Unit Price) ÷ 5

Bids will be ranked based on the calculated Average Unit Cost, with the lowest Average Unit Cost receiving the highest ranking, subject to a determination that the bidder is responsive and responsible.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

4. 4. Pricing Proposal

All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price bid for that line item. See section 3.8. Bid Table Instructions and Awarding for further information.

SCHEDULED INTERIOR PAINTING

Includes prep work, paint, spackling and minor drywall repairs. Additional charges for significant drywall repairs will require prior approval.

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 1 Bed 1 Bath (650 - 750 sq ft) 2 1

2 2 Bed 1 Bath (750 - 850 sq ft) 2 1

3 2 Bed 2Bath (850 - 960 sq ft) 5 1

4 3 Bed 1 Bath (850 - 1000 sq ft) 5 1

5 3 Bed 2 Bath (950 - 1200 sq ft) 20 1

TOTAL

ON-CALL SERVICES

Line Item Description Quantity Unit of Measure

Unit Cost Total

6 Truck Charge/Staging - Cost for travel, staging, and other one time charges that would apply to an on-call service.

Does not include labor or materials to perform the work, those charges are provided for below.

1 each

7 On Call Painting (Includes spackling, texture, and paint)

10 sq ft

8 On-Call Sheetrock Repair (Includes patching, texture and paint)

5 sq ft

9 Doors Painting (Interior and Exterior) Includes Trim

5 each

10 Cabinets 20 sq ft

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

Line Item Description Quantity Unit of Measure

Unit Cost Total

11 Baseboard Trim 10 ln ft

12 Tub and Shower Surround 2 each

TOTAL

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

5. 5. Instructions to Bidders for ITB

1. 5.1. Deadline Disclaimer

A. It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

B. Make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

C. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 5.2. Overview

The following instructions, terms and conditions apply to all bids or other such offers to provide construction services, services, or goods to Washington County.

3. 5.3. Precedence of Documents

The order of precedence of documents is as follows:

A. Instructions to Bidders B. Specifications/Scope of Work C. Pricing Proposal D. Special Instructions

4. 5.4. Copies of Bid Documents

Documents obtained from sources (such as directly from other bidders) other than www.WashCoPurch.com/biz are not valid solicitation documents. It is the bidder’s responsibility to insure they are listed as an interested party on the County's Procurement Portal website for a particular project in order to receive notification of all addenda as well as additional relevant information.

5. 5.5. Bidder's Requirements

All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price bid for that line item. If there is a NO BID column then choosing that option is acceptable.

The bidder further agrees to the following:

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

A. To examine all specifications, instructions, terms and conditions thoroughly.

B. To provide for appropriate insurance, bid guaranties, and performance bonds as required.

C. To comply fully with specifications as attached for the agreed bid and/or contract, especially where materials and work are involved.

D. To clean up all debris and remove debris from the site as specified.

E. All equipment replaced or removed by the bidder shall remain the property of the

County unless otherwise noted in the specifications or special instructions.

F. Upon completion of the contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

G. That they have met any and all registration requirements where required for contractors as set forth in the Oregon Revised Statutes. As required, bidders shall furnish a valid contractor's license number at the time of bid opening.

H. To accept any claims, liens and demands to indemnify the County and hold harmless the County and preserve the property the entire time of equipment installation and/or contract duration.

6. 5.6. Substitution Requests

A. The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. Any request for substitutions must be submitted for consideration no later than Tuesday, November 10, 2026 by5:00 pm. Substitution requests shall be submitted via the question and answer section of the solicitation.

B. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer.

C. The project manager's decision of approval or disapproval of a proposed substitution shall be final. If the project manager approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner. No substitutions will be considered after the Contract award unless specifically provided for in the Contract documents.

7. 5.7. Specification Protest or Suggested Change Process

Delivery: Any protest of the specifications must be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date, a postmark is not sufficient, as follows:

Specification Protest Bid #:2026.100-ITB Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

A. Content: A written protest must include:

1. Sufficient information to identify the solicitation that is the subject of the protest;

2. The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

3. Evidence or supporting documentation that supports the grounds on which the protest is based; and

4. The relief sought; and

5. A statement of the desired changes to solicitation document that the prospective bidder believes will remedy the conditions upon which the prospective bidder based its protest.

B. County Response: The County may reject without consideration a bidder’s protest after the deadline established for submitting protest. The County shall provide notice to the applicable protestor if it entirely rejects a protest. If the County agrees with the protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

C. Extension of Closing: If the County receives a written protest in accordance with this Section the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

D. Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

8. 5.8. Licenses/Permits

A. ORS 701.021, ORS 701.026 and ORS 671.530 require that bidders be licensed with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board prior to the submission of a bid.

1. A contractor licensed under ORS Chapter 701 may bid on a landscaping job or perform a construction project that includes landscape contracting as a portion of the project if the landscape contracting portion is subcontracted to a licensed landscaping business as defined in ORS 671.520.

2. A landscaping business may bid on a job or perform a contract that includes the phase of landscape contracting for which it is not licensed if it employs a licensed landscape contractor, or subcontracts with another landscaping business, licensed for that phase.

3. Failure to be licensed will be sufficient cause to reject bids as “non-responsive.”

B. The contractor shall maintain in effect all licenses, permits and certifications required for the performance of the work. The contractor shall notify the County immediately if any license, permit or certification required for the performance of this contract ceases to be effective for any reason.

9. 5.9. Bid Submission

A. All bids must be submitted through our electronic Procurement Portal.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

B. Email, phone, fax and paper bids will not be accepted.

C. It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on the County's Procurement Portal.

D. It is the sole responsibility of the bidder to ensure receipt of bids and success of uploaded documents or bid modifications by the County by the specified time.

E. Bidders are required to use the bid forms or tables posted on www.WashCoPurch.com/biz.

F. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

10. 5.10. Unit Prices

If the bid document includes a schedule of unit prices for labor and materials or other items to establish a cost basis for unforeseen contract changes, Washington County reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the award.

11. 5.11. Bid Opening

A. All bids received will be publicly opened immediately after the bid closing date and time.

All bidders and other persons who may be interested in this matter are invited to attend online through Microsoft Teams.

B. Bids shall contain all required documents and descriptive literature. The Vendor Questionnaire must be complete in order to submit your response. Any statement accompanying and tending to qualify a bid may cause rejection unless the statement is required or permitted.

C. Microsoft Teams Bid Opening Link Join Microsoft Teams Meeting

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 522 346 32#

12. 5.12. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

https://www.washcopurch.com/biz https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWJmZjlmNzUtZGQ5NC00MjY1LTk4YzgtZGYzYjJkYzY4NGE0%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

13. 5.13. Contract Award

The County reserves the right to award this bid based on the following:

Lowest responsive responsible bidder via average unit price. See the Scope of Work Section 3.8.

Bid Table Instructions and Awarding for further information.

14. 5.14. Execution of Contract

A. The successful bidder(s) shall within fifteen (15) business days from the date of receiving from the County the contract prepared and ready for execution, furnish the County the corporate performance and payment surety bonds specified herein if required and enter into a contract with the County.

B. If the successful bidder fails to comply with any of the requirements herein, the County may, at its option, determine that the bidder has abandoned the contract and the security accompanying this bid shall be forfeited and the same shall become the property of the County.

C. Successful bidder(s) will be held to all County policies and procedures.

15. 5.15. Substantial Completion

Work to be performed under this contract must be completed within the specified number of days from the date the Notice to Proceed is received by the contractor, and, subject to authorized adjustments, Substantial Completion of the Work shall be achieved within the time frame indicated in the construction schedule as submitted by the successful contractor.

16. 5.16. After Hours Work

The contractor may be required to work after hours and weekends. After hours work may become necessary if a conflict in maintaining full access to the buildings arises. Access to the buildings must be maintained at all times.

17. 5.17. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this document, attachments provided, and the successful response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

6. 6. Special Instructions

1. 6.1. Laws and Regulations

A. The bidder shall be familiar with all Federal, State, County and /or City laws and regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any provision in the specifications or project information, plans or contract documents that is contrary to or inconsistent with any law or regulations, they shall report it to Washington County in writing via the County’s e-Procurement portal .

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for applying for applicable permits and licenses.

2. 6.2. Recycled Materials and Sustainable Products and Processes

A. To the extent practicable and economically feasible, suppliers shall provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient.

B. Examples of such products may include, but are not limited to, products described in U.S.

Environmental Protection Agency (U.S. EPA) guidelines at 40 C.F.R. Parts 247-253, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962. Suppliers shall include this provision in all its subcontracts, with the requirement that it shall flow down to all subcontracts regardless of tier.

C. These efforts must be consistent with maintaining a satisfactory level of competition unless the supplier determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.

3. 6.3. Discrimination in Subcontracting

A. A contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of subcontracts. The contractor shall certify by signing the Certification and Contract Offer that the contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts. ORS 279A.110

B. The public contracting agency may disqualify any person as a bidder on a public contract if the agency finds that the person has violated this section in a contract between the person and the agency.

Residential Interior Painting for the Housing Authority of Washington County (HAWC)

C. If the person wishes to appeal the disqualification, the appeal procedure shall be pursuant to ORS 279C.450.

4. 6.4. The Rights of the County

The County expressly reserves the following rights:

A. To waive any irregularities in the bids submitted.

B. To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary and in the public interest in the circumstances.

C. To make awards to any bidder whose bid, in the opinion of management and the Board, is the lowest responsible bid.

D. To cancel the procurement or reject any or all bids, or selected portions thereof, in accordance with ORS 279B.100. Under no circumstances shall the County be responsible for, nor shall it reimburse, any costs associated providing a bid for this solicitation.

E. To negotiate final contract terms and conditions to the fullest extent allowed by the law and as in the best interests of the County.

Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.

5. 6.5. Qualifications of Bidders

Qualifications of bidders may be evaluated when determining the award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the bidder.

6. 6.6. Low Tie Bids

A. Low tie bids are subject to the Oregon preference as provided by ORS279A.120: “For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

B. Low tie…