RESEARCH BRAIN BANK HVAC-DESIGN BUILD_RFP 36C24225R0031_FOR POSTING.docx

Project Number: 526-25-301 Project Title: Research Brain Bank HVAC

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24225R0031

X 07-23-2025

526-25-101 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Patricia Cordero 718 584-9000

RESEARCH BRAIN BANK DESIGN BUILD

This is a TWO-PHASE DESIGN BUILD ACQUISITION - ALL Qualified Offerors may submit for Phase I. After Phase I evaluation, selected Phase II Offerors will be notified by email with instruction for Phase II submission. However, Phase II information is also included in this RFP.

Provide turnkey services to include all labor, materials, equipment, and supervision necessary to design and construct a RESEARCH BRAIN BANK DESIGN BUILD at the James J. Peters Bronx VA Medical Center in accordance with the VA design and construction requirements.

The NAICS code for this procurement is 236220 and the size standard is $45.0 million.

The period of performance shall be 170 calendar days from Notice to Proceed.

Per VAAR 836.204, the magnitude of construction is (f) between $250,000 and $500,000.

This a Total Service-Disabled-Veteran-Owned- Small-Business (SDVOSB) - set aside procurement.

In order to be eligible for award, contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier (UEI) and are verified/visible/certified as an SDVOSB in www.vetbiz.gov. and/or in the Dynamic Small Business (DSBS) (SBA-Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual VETS 4212 Report 852.219-75 Limitations on Subcontracting Certificate and 52.225-2 Buy American Act Certificate are a separate requirement Attached to the solicitation. The signed certificates MUST be received with Phase I offers.

The anticipated award date of the proposed contract is on or before 9/30/2025.

A site visit is scheduled for July 28th, 2025 at 2:00 pm at the James J. Peters DVA Medical Center, Bronx, NY GC-100 130 W. Kingsbridge Road, Bronx, NY 10468 Interested bidders are strongly advised to attend.

RFI due date will be August 1, 2025 at 2PM EST. All RFI's must be submitted via email to Patricia.Cordero@va.gov.

Phase I is due on August 18, 2025 at 2:00pm EST

RFI’s, Offer/Proposal, TO BE SENT VIA EMAIL addressed to: Patricia.Cordero@va.gov

All Phase I and II Proposal packages must be submitted electronically, via email ONLY (not hand delivered) to Patricia Cordero at Patricia.Cordero@va.gov at the time specified in this solicitation.

Contractor to complete the design and construction in 170 calendar days from receipt of Notice to Proceed.

ALL OFFERORS MUST REVIEW ALL ATTACHEMENTS PRIOR TO PROPOSING

ALL OFFERORS MUST ATTEST TO ALL AND ANSWER ALL QUESTION OF THE SOLICITATION AND ACKNOWLEDGE ALL MODS

AWARD IS SUBJECT TO AVAILABILITY OF FUNDS

X X

52.211-10 X

2pm

08-18-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

VLADIMIR STOYANOV

Table of Contents

INFORMATION REGARDING OFFER, MATERIAL, OFFER GUARANTEE, AND BOND….6

VA SPEC SECTION 00 11 21 REQUEST FOR PROPOSAL FOR DESIGN BUILD……………19

Page 1 of

Page 1 of

INFORMATION REGARDING MATERIAL, OFFER GUARANTEE AND BONDS

(a) Solicitation materials consisting of Invitation for Offers, drawings, specifications and contract forms will be available on https://sam.gov/ in electronic format only by searching for solicitation number 36C24225R0031. All interested parties (subs & primes) should register at https://sam.gov/ as an “Interested Vendor” so that others will know of our interest in participating in this procurement. An Interested Offerors mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Bidders are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) If offer exceeds $150,000 a bond must be submitted. A offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for submission of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the offer is between $30,000 - $150,000. The offereror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

DESCRIPTION OF WORK: GENERAL CONSTRUCTION: : The Contractor shall furnish all necessary professional Design Build and Construction services to provide complete scope of work for Project 526-25-101 Research Brain Bank HVAC Design Build in accordance to the project Statement of Work and specifications for the James J. Peters VA Medical Center in Bronx, New York.

Magnitude of Construction: $250,000.00 and $500,000.00

1.1 OFFER PRICING SHEET

Offers providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date offers are due.

BASE OFFER

A. ITEM I, GENERAL CONSTRUCTION: BASE OFFER:

This project will provide supplementary cooling for the freezers in the Research Building Brain Bank currently located in room 5F-34 of Building 105 along with additional rooms located in 5F-35A, 4F-02, 4F-10, 4F-16, 3F-18, 2F-14, and 2F-04 in Building 105, the Research Building at James J. Peters VA Medical Center. The area of construction ranges from the roof of Building 105 to the 2nd floor of Building 105. Work will include but not limited to: installation of a supplementary cooling system for the aforementioned freezer spaces and all associated utilities and equipment.

B. The Research Building Brain Bank along with several rooms contain freezers that exhaust a significant amount of heat in those rooms. In order to properly function, these freezers must operate in sufficiently cooled rooms. This is currently not the case as the rooms are over the threshold of temperature control with the existing cooling system and requires supplementary cooling to prevent loss of valuable research material.

C. Modification and/or replacement of relevant utility systems (lighting, electrical, telecommunications, fire alarm, ceiling ,wall and floor finishes). Modification and/or replacement to our mechanical (HVAC) and plumbing systems to accommodate the supplementary modification—including a new room temperature control system directed towards our existing Johnson Controls MetaSys™ building management.

D. The proposed period of performance of 170 calendar days after issuance of the Notice to Proceed (NTP) includes 60 calendar days for design and 110 calendar days for construction The Contract period of performance for Base Bid construction shall be 170 calendar days from Notice to Proceed (NTP).

Base Offer $ ___________________________ Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

o Offer Guarantee and associated documents on correct forms;

o Acknowledgement of all amendments;

o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/visible/certified on the Small Business Administration Certification (VetCert) of VetBiz (https://veterans.certify.sba.gov); and/or Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search o Proof of compliance with VETS 4212 Federal Contractor Reporting.

o Safety or Environmental Violation and Experience Modification Rate (EMR) (See further information below)

Safety or Environmental Violations and Experience Modification Rate:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror.

NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

STATEMENT OF WORK

DESIGN (A/E) BUILD (Construction) SERVICES 526-25-101 Research Building Brain Bank HVAC

I. GENERAL SCOPE

This project will provide supplementary cooling for the freezers in the Research Building Brain Bank currently located in room 5F-34 of Building 105 along with additional rooms located in 5F-35A, 4F-02, 4F-10, 4F-16, 3F-18, 2F-14, and 2F-04 in Building 105, the Research Building at James J. Peters VA Medical Center. The area of construction ranges from the roof of Building 105 to the 2nd floor of Building 105. Work will include but not limited to: installation of a supplementary cooling system for the above freezer spaces and all associated utilities and equipment.

The Research Building Brain Bank along with several rooms contain freezers that exhaust a significant amount of heat in those rooms. In order to properly function, these freezers must operate in sufficiently cooled rooms. This is currently not the case as the rooms are over the threshold of temperature control with the existing cooling system and require supplementary cooling to prevent loss of valuable research material.

Modification and/or replacement of relevant utility systems (lighting, electrical, telecommunications, fire alarm, ceiling ,wall and floor finishes). Modification and/or replacement to our mechanical (HVAC) and plumbing systems to accommodate the supplementary modification—including a new room temperature control system directed towards our existing Johnson Controls MetaSys™ building management.

It is important that construction phases allow the research building to maintain operations during construction—in the surrounding areas.

The proposed period of performance of 170 calendar days after issuance of the Notice to Proceed (NTP) includes 60 calendar days for design and 170 calendar days for construction. Listed below is a summary of milestones throughout the design-build process.

• Notice to Proceed (NTP) – D-Day

• 65% Submission– D+30

• 95% Submission – D+ 45

• 100% Submission – D+60

• Documents Complete – D+60

• Submittals Begin – D+60

• Construction Notice to Proceed – D+80

• Construction Completion – D+170

• Commissioning – D+170

• VA Acceptance – D+170

III Review Requirements The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria.

D. If subsurface investigation is necessary, submit the criteria for the subsurface investigation and the qualifications of consultants being considered for the investigation. Start subsurface investigation upon approval of the proposal by the COTR.

E. The Engineering Firm shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. For detailed elements, "lump sum" or "allowance" figures will not be accepted.

A. Preparation of contract drawings and specifications I - 65% Design Review The submission shall include materials proposed for use on the project for selection by the VA.

1. Drawings shall be completed to the extent the following is shown:

e. All new work to be added to existing work shall be shown and identified. All existing items requiring removal to provide for installation of new work shall be shown and identified.

2. Provide a design analysis describing proposed construction and phasing. Provide information as to how Life Safety and other applicable codes are being met.

3. Specifications: Provide a marked-up copy of all applicable VA Master Specifications, edited for the Scope of this project.

4. Provide a cost estimate based on drawings, specifications, and design analysis. Cost estimate shall include quantitative take-off for labor and material. Provide appropriate adjustments for phasing and local or market conditions.

5. All floor plans are to be presented on VA standard size drawings. The Engineering Firm must submit three (3) options of the floor plans at this submittal. The floor plans should be drawn at a scale which will permit an entire floor plan on one drawing. The plans must show the overall exterior dimensions of the building.

6. Primary horizontal and vertical circulation, entrances to buildings, main entrances to departments and major mechanical spaces shall be shown on the drawings. New construction, renovation and existing construction to remain as is, shall be clearly distinguished from each other. Construction phasing will be carefully considered to permit continuous operation of the facilities services without disruption.

7. Provide three (3) copies of all review material.

8. The A/E shall attend a design review meeting at James J. Peters/VAMC, Bronx, New York in-person or in Microsoft Teams as coordinated with the VA B. Preparation of contract drawings and specifications II - 95% Design Review- The A/E shall incorporate all comments from 65% reviews.

1. Drawings shall be complete and checked for errors, ready for use as final contract documents including special requirements (i.e. mechanical, electrical, structural, etc.).

2. Construction phasing schedule

3. Construction specifications shall be prepared in final draft; incorporating bid alternates as required (if applicable).

4. Updated construction cost estimate. Cost estimate shall reflect labor and material for each category of work based on quantitative take-off, including overhead and profit. The cost for each bid alternate shall be identified in the cost estimate, if applicable.

5. A/E shall incorporate any comments from VA Legal and Technical Review and any bidder questions into Final Documents in direct preparation of amendments to the solicitations as required.

6. Provide three (3) copies of all review material.

C. Final Project Review - 100% Completed Design-

1. The 100% phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule.

2. It is the A/E Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the Engineering Firm shall make any changes to the documents identified as necessary.

4. The A/E Firm shall deliver the original contract drawings to the Project Manager for signature, after the previous review comments are incorporated and the contract drawings have been approved. The contract drawings shall bear the seal of the Registered Architect and Professional Engineer responsible for the design.

5. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

A. ARCHITECTURAL

1. Submit a 100% complete and coordinated set of construction drawings and specifications.

2. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings.

3. Submit interior details.

4. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents.

5. Submit a complete and coordinated finish schedule.

6. Submit demolition plans, existing finish schedule and notes, on demolition plans.

7. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials.

8. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

9. Submit equipment plans and details with all revisions from comments on the previous submittal.

B. INTERIOR DESIGN

1. Provided 100% completed finish schedule and specifications for all rooms and areas. These shall be fully coordinated between the drawings and specifications.

C. ARCHITECTURAL SPECIFICATIONS

1. Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

2. Submit one full set of drawings of all disciplines, fully coordinate.

3. Submit a brief description of work for inclusion in the Pre-Solicitation Notice.

4. Final Bid Document Submittal:

a. Revise draft specifications to incorporate:

i. All changes, resolution of conflicts and modifications noted in previous reviews.

ii. Results of any drawing changes not shown on the drawings that affect the specifications.

b. Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate.

D. EQUIPMENT SPECIFICATIONS

1. Submit typed master specifications in final format and content.

2. Include a set of equipment drawings fully coordinate.

E. STRUCTURAL

1. Include all completed structural drawings. All drawings shall be checked and coordinated with other disciplines prior to submission for review.

F. SANITARY

1. Submit 100% complete drawings to include the following:

G. PLUMBING

1. Submit 100% complete drawings to include the following:

a. Previously submitted drawings that have incorporated comments of the last review.

b. All piping sized.

c. Plumbing riser diagram plans.

d. Demolition plumbing floor plans.

e. Legend, notes and details.

H. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide complete and final engineering calculations of all systems. In addition to the updated room by room cooling calculations, the following additional calculations shall be performed and submitted:

a. Final selection of all pumps with head calculations based on the actual piping layout and takeoffs, and pressure drop through the equipment selected for the systems.

b. Final selection of all fans with the fan static pressure calculations based on the actual duct layouts and takeoffs, and static pressure drop through the equipment for all systems.

c. Sizing and selection of all expansion tanks based on the actual piping layout and volume computation.

d. Sizing and selection of all VRF condensing units and heat exchangers based on the flow requirement of each terminal unit, that is, duct mounted reheat coil, box (air terminal unit) mounted reheat coil, unit heaters, convectors, finned tube radiation, radiant ceiling panels, etc.

e. Sound analysis of various systems and steps taken to ensure compliance with the specified noise levels.

2. Provide complete selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules.

3. Complete the coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission. In addition, complete coordination with the architectural drawings (Examples: Louvers, ceiling access panels reflected ceiling plans, etc.) and structural drawings (Examples: Operating weights of ceiling and floor mounted equipment, concrete and steel supports, roof and floor openings, etc.).

4. Submit 1/8 inch scale HVAC floor plans for all areas showing all ductwork and piping on separate floor plans. Show all duct/pipe sizes and quantities, that is, air quantities for each room and each air inlet/outlet, expressed in cubic feet per minute (CFM) and fluid quantity, where required, in gallons per minute (GPM). Show all volume dampers, fire dampers, smoke dampers, automatic control dampers, risers and drops in refrigerant piping, air inlet/outlets, etc., on the air distribution floor plans. Show all piping specialties, such as expansion loops, anchors, valves, drip assemblies, balancing fittings, etc. on the piping floor plans. All architectural room names and numbers must be shown on the floor plans along with designated smoke and smoke/fire barriers.

5. Submit 1/4 inch scale HVAC floor plans for all mechanical equipment rooms with at least two cross-sections taken at right angles to each other. Show all equipment located on roof and/or grade.

6. Provide updated design and drawings of the outside chilled water distribution work showing pipe sizes and insulation with plans, profile, sections, details and all accessories such as anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). The outside piping layout drawings shall clearly indicate interferences (if any) with the existing utilities and/or landscape elements. The scope of work shall show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work, thus, involved. The outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel and actual site inspection of the existing utility. To determine the actual location of the existing utility, should it become necessary to perform limited excavation, the Engineering Firm shall make necessary arrangements to do so in consultation with the site engineering personnel and project manager.

7. Update all automatic temperature control drawings showing revisions (if any) since the last submission. All duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of the operation shall be clearly shown on the floor plans and identified as such. For projects involving a central Engineering Control Center (ECC), provide a point schedule with intended analog/digital input/outputs, graphics capabilities and requirements of the other trades to be included in the ECC. Provide a riser diagram showing locations of all field data gathering panels and their interface with the ECC. The actual location of the ECC and peripherals should be shown on the floor plans.

8. Submit VA standard detail drawings. The details shall be edited to suit the project. Include any special details deemed useful and necessary for the project.

9. Provide complete HVAC demolition drawing showing clearly the extent of demolition work. Indicate major sizes of ductwork and piping to be dismantled. Show capacities and sizes of the existing equipment to be removed. Show clearly, points of connection and disconnection, blankoffs, dead end flanges with isolating valves. Coordinate demolition and restoration work with other disciplines. The revised capacities of the systems affected by the demolition work shall be clearly stated together with additional efforts, if any, involved in testing, balancing and adjusting them.

10. Provide edited sections of the VA Master Specifications. Include all information which is applicable to the project.

I. ELECTRICAL

1. Submit 100% complete drawings including legend symbol list, details and schedules.

2. On the electrical one-line diagrams and risers show the final sizes, ratings, feeders and identification of the electrical equipment.

3. Plans shall include any major equipment to be removed and/or relocated. Any equipment, devices or fixtures to remain and be reused shall be shown where necessary for rewiring.

4. Submit the complete final lighting, load and sizing calculations. (ie, transformers, conductors, panelboards, etc.).

5. Indicate the short-circuit current values available at each level of distribution on the one-line and riser diagrams.

6. Submit a full set of floor plans. Show locations of primary distribution switchgear, engine generator sets, unit substations, feeder routing plan and other major pieces of equipment.

7. All floor plans shall have room titles and area functions shown on the drawings. Location of all equipment, lighting fixtures, outlets for power, fire alarm devices, and signal outlets and devices shall be shown. Layouts of specialty areas (radiology, office/exam, bed areas, O.R.'s, I.C.U.'s, etc) are to be laid out.

8. All electrical drawings shall show smoke partitions and fire alarm zones. Submit fire alarm and signal (nurse call, telephone, MATV, CCTV, radio, PA, etc.) riser diagrams.

9. Phasing and shutdown requirements.

J. BARRIER FREE DESIGN

1. Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design.

K. FIRE PROTECTION

1. Complete all drawings and specifications. Ensure compliance with NFPA. Provide hydraulic calculations used to derive the pipe and equipment dimensions and ratings.

L. PHASING REQUIREMENTS

1. Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information:

a. Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description.

b. Individual phases shall be outlined and labeled on all drawings including site, architectural, structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings.

c. All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly.

The A/E shall incorporate all comments from the previous review into the final working drawings and specifications.

IV Construction Period Services A. Review materials, submittals, shop drawings, schedules, etc.

1. Provide recommendation to COR as to each submittal being approved, disapproved, or approved as noted. Include review comments as to appropriateness of submittal and conformance to construction drawings and specifications.

2. Provide list of submittals and status report of submittals processed.

B. Review and advise the VA of contractors request for information.

C. Review change orders and provide A/E cost estimate to support VA's negotiations with contractor.

D. Furnish as-built drawings at completion of construction.

E. Advise the VA of the timeliness of the contract with his approved schedule.

F. Site visits:

Contractor must adhere to the attached HVAC Design Guide for this design/build project.

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

Research brain bank hvac 526-25-101 VA Medical Center – bronx Campus

a) Site Investigation Project Report will be prepared by Vender

b) Final Site Preparation Support Documents, prepared by Vender.

c) VA Design Guide for Research Labs, HVAC Guidelines.

d) VA Specifications and Design Guides:

a. Safety Requirements, Spec 01 35 26

b. PG-18-15

c. This spec, 00 11 21.

8. Commissioning shall be provided in accordance with VA Commissioning requirements. DB Team shall submit commissioning procedure for approval. AE shall be responsible for commissioning.

B. Schedule Objectives - The anticipated completion of this project is 270 days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

C1. See Proposal Evaluation/Selection Criteria section on page 17.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions: