Requirements.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- RFI for Police Center (POLC), Fire and Emergency Services (POLC / FES) Software Licensing
- Solicitation number
- Not on record
- Issued by
-
Defense Logistics Agency
About this file
This document contains requirements for a Fire and Emergency Services (FES) software system as well as a Request for Information (RFI) for a Police Center (POLC) and FES software licensing opportunity.
The FES software requirements include features such as managing master data, exporting data, matching employee preferences, scheduling, tracking equipment and facilities, integrating with Computer Aided Dispatch (CAD) and other systems, and generating reports. The software must meet various compliance standards such as NFIRS, NEMIS, and HIPAA. The RFI solicitation is being issued by the Defense Logistics Agency (DLA) for POLC and FES software licensing. Responses to the RFI are due via email to the specified DLA points of contact. The RFI does not provide details on procurement timelines, pricing, or other award information.
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Other files
| File | Type | Posted |
|---|---|---|
| BoM.xlsx | XLSX spreadsheet | |
| POLC Software RFI.pdf | ||
| Quote.xlsx | XLSX spreadsheet |
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FES Requirments
| FES Requirement | Richmond-Good Requirment | Richmond-Functional in Current Application | Columbus-Good Requirment | Columbus-Functional in Current Application |
| Create, control, and maintain the master data and settings that integrate the system into daily Fire and Emergency Services (FES) operations | Yes | Yes | Yes | Yes |
| Export fire and Emergency Medical Services (EMS data in real time or at the end of a response | Yes | Yes | Yes | Yes |
| Match employee preferences and unique job responsibilities | Yes | Yes | Yes | Yes |
| Ability to populate a daily rooster with people and equipment/apparatus by shift | Yes | Yes | Yes | |
| Create and store all records, documents and other information related to fire and EMS personnel training | Yes | Yes | Yes | Yes |
| Personnel scheduling calendar that can be customized for DLA specific shifts | Yes | No | Yes | No |
| Track hydrant locations, manufacturer and replacement information, maintenance records, and flow test data | Yes | Yes | Yes | Yes |
| Import custom building locations | Yes | Yes | Yes | Yes |
| Import current existing data from the legacy ESO ER FES software | Yes | Yes | Yes | Yes |
| Integration and interoperability with Computer Aided Dispatch (CAD) to transmit, configure, and upload data directly | Yes | No | Yes | No |
| Automatically submit mandatory records/reports to local and state emergency services, and other mandated State, local and Federal data collection agencies | Yes | No | Yes | No |
| Interacts with E911, CAD, Geographic Information System (GIS) | Yes | No | Yes | No |
| Interoperability with Law Enforcment Records Management System (LE-RMS) or (RMS) | Yes | No | Yes | Yes |
| Utilize digital signature capture for Patient Care Reports | Yes | No | Yes | No |
| Ability to download vitals and 12 leads information from the Lifepak 15 or similar device to the Patient Care Report and transmit to the hospital or other health care facility | Yes | No | Want | No |
| Create, store, and electronic transmit emergency patient care records | Yes | No | Yes | Yes |
| Create emergency patient care reports with 100% National Emergency Management System (EMS) Information System (National Emergency Management Information System (NEMIS) 3.X AND ABOVE) compliance | Yes | No | Yes | Yes |
| Populate daily rosters and incident reports | Yes | Yes | Yes | Yes |
| Use analytics to assess response times and staffing levels | Yes | Yes | Yes | Yes |
| Feed data to reports, incidents, and analytics about coverage areas | Yes | Yes | Yes | Yes |
| Run real-time (incident, station activity, personnel) reports | Yes | No | Yes | Yes |
| Ability to collect data on information related to fire and emergency service operations and to perform comprehensive multi-level data analysis and produce reports based on that data | Yes | Yes | No | |
| Incident response documentation and reporting for all hazards and emergency incidents | Yes | Yes | ||
| Generate reports off every defined field | Yes | Want | ||
| Automatically populate incident reports | Yes | No | Yes | Partial |
| Create fire response reports with 100% National Fire Incident Reporting Systems (NFIRS) compliance | Yes | Yes | Yes | Yes |
| Follow National Fire Protection Association (NFPA) 1710 standards of cover | Yes | Yes | Yes | Yes |
| Follow NFPA 1500 standards for safety analytics | Yes | Yes | Yes | Partial |
| Develop the required documentation to support the Center for Public Safety Excellence (CPSE) accreditation process | Yes | No | Yes | |
| National Fire Incident Reporting Systems (NERIS) compliant | Yes | Yes | ||
| Health Insurance Portability and Accountability Act (HIPAA)/Personally Identifiable Information (PII) compliant | Yes | Yes | ||
| National Emergency Management System (EMS) Information System (NEMIS 3.X AND ABOVE) Gold compliant | Yes | Unknown | ||
| Maintain the Agency’s accreditation status with the Center for Public Safety Excellence (CPSE). | Yes | No | Want | No |
| Allow for safety related information/data analytics and tracking | Yes | No | Yes | Partial |
| Track medical/fire item supply usage | Yes | No | Yes | Yes |
| Send notices via email to responsible personnel, reminding them to reorder supplies | Yes | No | Yes | No |
| Track status, location and service life of all agency apparatus including self-contained breathing apparatus (SCBA), bunker gear, hoses, emergency medical equipment and other fire related equipment | Yes | Yes | Yes | Yes |
| Manage valuable data for buildings and other structures in the agency’s coverage area (e.g. pre-fire plans, fire extinguishers, fire protection and prevention systems) | Yes | No | Yes | Yes |
| Record the location and potential impact of hazardous materials | Yes | No | No | Yes |
| Tracking and maintenance of inventory; equipment life cycles for budget purposes | Yes | Yes | Yes | Yes |
| Track Fire Prevention/Safety Training, inspections, and hot work permits | Yes | Yes | Yes | Yes |
| Be able to create, use, and track vehicle checklist with the ability to send completed checklist to a supervisor | Yes | No | Yes | Yes |
| Be able to track firefighter/EMS personnel training and certification | Yes | Yes | Yes | No |
| Ability to track Fire/EMS/Medical equipment cost, issues, testing, and maintenance with the ability to upload any required documentation | Yes | Yes | Yes | No |
| Submit and track local work order request for maintenance | Yes | No | ||
| Create user defined fields | Yes | No | Yes | |
| 24/7 availability | Yes | No | Yes | No |
| Accessible for unclassified information | Yes | Yes | J6 | |
| Support current versions of major browsers such as Edge, Google Chrome, and other GOV/DLA approved browsers | Yes | Yes | J6 | |
| Pass all security requirements to include Security Technical Implementation Guides | Yes | Yes | J6 | |
| Comply with all DLA Information Assurance, Privacy Act and System of Record policies | Yes | Yes | J6 | |
| Conform to DOD information assurance testing | Yes | Yes | J6 | |
| Must achieve and maintain IL5 FedRAMP+ and IL5 DISA DoD Cloud Authorization Services (DCAS) approved for use, and must be maintained at those levels while in use if SaaS solution | Yes | Yes | J6 | |
| Utilize smart card/Common Access Card (CAC) for login | Yes | Yes | J6 | |
| Include the option to access the application from a government furnished mobile phone or tablet (SaaS) | Yes | No | Yes | No |
| Display an overview of department activities/Dashboard | Yes | No | Yes | |
| Track agency’s contributions to the community outside of pure emergency services | Yes | Yes | Yes | Yes |
| Map incidents, hydrants, and occupancies by type | Yes | Yes | Yes | No |
| Store files for personnel to view, such as PDF or video files | Yes | Yes | Yes | Yes |
| Calculate response times and plan resource deployment | Yes | Yes | Yes | |
| Determine the required fire flow needed to stop a fire at origin | Yes | Yes | Y/Y | Yes |
| Evaluate potential medical emergencies involving mass casualties | Yes | Yes | Yes | Yes |
| Delineate admin users from function users | Yes | Yes | ||
| External user access | Yes | Yes | No | |
| Integration with station alerting system |
NG911 Requirments
| Next Generation/E/Omni 911 Requirement |
| Fully NG9-1-1 i3 compliant |
| ACD or Shared Line operation |
| Automated Abandoned Callback and Text-back |
| Initiate Large conferences with a single button |
| Radio Integration |
| Text-to-911 Integration |
| Rapid SOS Integration |
| Remote Video Integration |
| Integrated Basic Mapping |
| Ad hoc and Scheduled Reports |
| Capability for call information to flow from E911 to CAD |
| Joint Interoperability Test Command (JITC)-certified for Information Assurance (IA), Cybersecurity (CS), and Interoperability (IO) |
| Connects to base switch to Session Initiation Protocol (SIP) circuits |
| Video, text messaging, and radio integration in preparation for next generation communications: |
| Voice over Internet Protocol (VoIP) telephony integration |
| Automatic Location Identification (ALI) Service |
| Legacy E9-1-1 Trunk Interfaces (CAMA) |
| Standalone, redundant, fault tolerant configurations with automatic rollover to backup phone lines |
| Operation on standard equipment including PC Servers, workstations, laptops, and tablets; Operates on either standard PC server systems or in a Virtual Machine (VM) environment |
| Interoperability with Computer Aided Dispatch (CAD) |
| Geographic Information Systems (GIS) mapping |
| Internet Protocol (IP) Private Branch Exchange (PBX) |
| Digital loggers / voice recorders, with user friendly searching capabilities |
| Supports Legacy Communication Infrastructure |
| Capability to pull statistics from 911, to including times and other user defined metrics |
| Hot Button with ability to program frequently used phone numbers |
| Seamless Integration with National Emergency Number Association (NENA)-compliant CAD and mapping systems eliminating the need for costly custom programming |
CAD Requirments
| Requirement | Source | Req type |
| Run National Crime Information Center (NCIC)and other Criminal Justice Information Services (CJIS) related queries directly from Computer Aided Dispatch (CAD. All results are returned in a standardized summary view, with easy-to-read labels for fast and accurate results | Caliber Website | Functional/Technical |
| Data flows between Computer Aided Dispatch (CAD and the other 3rd-party emergency application based on actions performed in either application. | Caliber Website | Technical |
| GIS mapping capability | Richmond Dispatch | Technical |
| Caller information transfer from E911 to CAD | Richmond Dispatch | Technical |
| Specific duplicate call information to determine duplicate entries | Richmond Dispatch | Functional |
| Evident alert about special circumstances or hazards at a location | Richmond Dispatch | Functional |
| Spell check function | Richmond Dispatch | Functional |
| Training module or online site for training and testing CAD use | Richmond Dispatch | Functional |
| Require Connectivity alert for when CAD and RMS not talking | Columbus | Technical |
| Require the ability to add more than one people to same vehicle | Columbus | Functional |
| Call Handling | APCO International Document | Functional |
| CAD Incident / Event Types | APCO International Document | Functional |
| Update Call for Service Event Data | APCO International Document | Functional |
| Determine Dispatch Need | APCO International Document | Functional |
| Utilize Incident Disposition | APCO International Document | Functional |
| Assign Incident Classification and Priority | APCO International Document | Functional |
| Check for Duplicate Incidents | APCO International Document | Functional |
| Incident Information | APCO International Document | Functional |
| Determining Capture Locations | APCO International Document | Functional |
| Location Verification | APCO International Document | Functional |
| Involved Person Information | APCO International Document | Functional |
| Involved Vehicle Information | APCO International Document | Functional |
| Premises Hazards and Previous History | APCO International Document | Functional |
| CAD Event Creation | APCO International Document | Functional |
| Determining Response Agency & Service Area | APCO International Document | Functional |
| Alarm Processing | APCO International Document | Functional |
| CAD Event Routing | APCO International Document | Functional |
| Conditional Availability of Apparatus | APCO International Document | Functional |
| Special Dispatch Areas | APCO International Document | Functional |
| Emergency Medical Dispatch / Incident Triage | APCO International Document | Functional |
| Dispatch Units | APCO International Document | Functional |
| Resource Alerting | APCO International Document | Functional |
| Staffed vs. Unstaffed Units | APCO International Document | Functional |
| Cross-Staffing / Crew Counting / Shared Staffing Crew | APCO International Document | Functional |
| System Status Management (aka: Dynamic Resource Deployment) | APCO International Document | Functional |
| Additional Unit Status | APCO International Document | Functional |
| Strike Team / Task Force Designations | APCO International Document | Functional |
| Mileage Tracking | APCO International Document | Functional |
| Additional Unit Dispositions | APCO International Document | Functional |
| Exception Reason Tracking | APCO International Document | Functional |
| Geo-fencing | APCO International Document | Technical |
| Station Dispatch | APCO International Document | Functional |
| Pre-Release or Pre-Alerting | APCO International Document | Functional |
| Vehicle / Unit Change | APCO International Document | Functional |
| Bypassed Units | APCO International Document | Functional |
| Display of Incident / Event Data | APCO International Document | Functional |
| Update Incident Status | APCO International Document | Functional |
| Dispatch Resource Decision | APCO International Document | Functional |
| Update Assigned Resources | APCO International Document | Functional |
| Update Supplemental Resources Tracking | APCO International Document | Functional |
| Assign Units | APCO International Document | Functional |
| Update Incident Data | APCO International Document | Functional |
| Assign Records Management System Incident / Case Number | APCO International Document | Functional |
| Transfer Basic Incident Data to the Records Management System | APCO International Document | Functional |
| Display Additional Incident Data | APCO International Document | Functional |
| Reopen Incident | APCO International Document | Functional |
| Add Destination Locations | APCO International Document | Functional |
| Hospital Status / Availability and Hospital Recommendation | APCO International Document | Functional |
| Multiple Simultaneous Incidents to Single Unit | APCO International Document | Functional |
| Scheduled Events | APCO International Document | Functional |
| Secondary Incident Location | APCO International Document | Functional |
| Single Discipline Incident to a Combined Discipline Incident | APCO International Document | Functional |
| Timers | APCO International Document | Functional |
| User Defined Status Timers | APCO International Document | Functional |
| Determine Incident / Event Status | APCO International Document | Functional |
| Utilize Incident Management | APCO International Document | Functional |
| Determine Report Functionality | APCO International Document | Functional |
| Record Disposition | APCO International Document | Functional |
| Send Data to Records Management System | APCO International Document | Functional |
| Assign Agency-Specific Report Numbers | APCO International Document | Functional |
| Record Disposition | APCO International Document | Functional |
| Geo-file Maintenance | APCO International Document | Technical |
| Security | APCO International Document | Technical |
| Logging | APCO International Document | Technical |
| Configuration | APCO International Document | Technical |
| Table Maintenance | APCO International Document | Technical |
| Communication Center / PSAP Relocation | APCO International Document | Technical |
| CAD Catch-Up | APCO International Document | Technical |
| Notifications | APCO International Document | Functional |
| Contact List | APCO International Document | Functional |
| Premises Information / Hazards | APCO International Document | Functional |
| Communications Center / PSAP Standard Operating | APCO International Document | Functional |
| Procedures | APCO International Document | Functional |
| Agency-Specific Incident / Location / Unit Standard Operating Procedures | APCO International Document | Functional |
| Remote Access | APCO International Document | Functional |
| Incident Command Support | APCO International Document | Functional |
| Narrative Field “Shorthand” / Auto Text | APCO International Document | Functional |
| Command Line / GUI--User friendly | APCO International Document | Functional |
| Date/Time Stamps | APCO International Document | Functional |
| Unit Status Transitions Matrix | APCO International Document | Functional |
| Single Sign-on for CAD and CAD Sub-systems | APCO International Document | Technical |
| Dispatch Supervisor Support | APCO International Document | Functional |
| CAD Management Reporting | APCO International Document | Functional |
| Training and Testing | APCO International Document | Functional |
| Snapshot / Incident Replay | APCO International Document | Functional |
| Essential Interfaces | APCO International Document | Technical |
| Locational Systems Interfaces | APCO International Document | Technical |
| Administration Interfaces | APCO International Document | Technical |
| Integration / Interfaces /Communication With Other state, Local or National Systems | APCO International Document | Technical |
| National SAR Initiative Functionality | APCO International Document | Technical |
| Emergency Operations Center Interface | APCO International Document | Technical |
LE-RMS Requirments
| Requirement | Requirement Source | Req type |
| DOD/DISA-certified for Information Assurance (IA), Cybersecurity (CS), and Interoperability (IO) | Caliber Website | Technical |
| Data-driven dashboards and analysis. | Caliber Website | Functional |
| Crime/incident Data Visualizations | Caliber Website | Functional |
| Standard interfaces and services for data sharing between National Incident-Based Reporting System (NIBRS), Uniform Crime Reporting (UCR), Computer Aided Dispatch (CAD) , National Data Base Exchange (N-DEX), Law Enforcement Officers Killed and Assaulted (LEOKA), Hate Crimes, National Crime Information Center (NCIC), Virginia Criminal Information Center (VCIN), and other state and federal crime data basis. | Caliber Website | Technical |
| Leverage online forms and implement custom workflows | Caliber Website | Functional |
| Real-time Integrated NIBRS checks and messages. | Caliber Website | Technical |
| Equipped for single entry and Batch File Upload of data. | Caliber Website | Functional |
| Structured for dual error checking at both the state and federal level. | Caliber Website | Technical |
| Centralized Data Repository | Caliber Website | Functional |
| Capability to ingest and output N-DEX, NIBRS, LEOKA, Hate Crime, and other UCR data. | Caliber Website | Technical |
| Allow electronic submission to NIBRS. | Caliber Website | Technical |
| Allows crime data analysis | Caliber Website | Functional |
| Export custom reports in multiple formats. | Caliber Website | Functional |
| Interact Public Safety to meet DLA requirements for the records management system (RMS). | Caliber Website | Functional |
| RMS automates and standardizes police operations to include, property, incident reports, blotters, qualifications, dispatching, and other police information management considerations | Caliber Website | Functional |
| Mobile capability for use in car | Richmond Police | Functional |
| Require training module in RMS | Richmond Police | Functional |
| Charge code searchable or broken down by localities | Richmond Police | Functional |
| Inventory module that can track items such as evidence, weapons, etc. using a bar code system | Richmond Police | Functional |
| Capability to upload local force forms in PDF | Richmond Police | Functional |
| Capability to add templates for incidents/calls | Richmond Police | Functional |
| Chain of review for reports such that multiple reviewers can and be recorded (multiple tiers for review) | Columbus | Functional |
| Post RMS system outage incident creation and reconciliation with CAD | Columbus | Functional |
| Transfer historical information from existing system to new system |
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