Required Types and Limits of Insurance for Volusia County MFP Procurement

This document outlines the required insurance coverage specifications for bidders responding to Volusia County, Florida's Invitation to Bid #26-B-72LS for multifunction printer provision and maintenance services. Bidders must obtain and maintain comprehensive insurance coverage throughout the contract period, including all renewal terms. The insurance requirements establish minimum protection levels to ensure the County's interests are safeguarded during the three-year initial contract term, with optional one-year renewals available through mutual written agreement and County Council approval.

The mandatory insurance requirements include workers' compensation coverage at Florida statutory limits, commercial general liability with a minimum of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial auto liability with $1,000,000 combined single limit coverage, and professional liability (Technology Errors & Omissions) insurance with $1,000,000 per occurrence and aggregate limits. All policies must name Volusia County as an additional insured, and bidders must provide proof of current insurance coverage as part of their proposal submission. These insurance requirements apply uniformly to all bidders regardless of local preference status and are non-negotiable conditions for contract award and performance. The successful contractor must maintain continuous coverage and provide updated certificates of insurance upon County request to ensure ongoing compliance throughout the contract term.