Attachment_B_-_Invoicing_Layout-Locations-Revision2(BIDDERS_TO_REVIEW_BOTH_TABS).xlsx

This is an invoicing layout and equipment inventory document for Volusia County, Florida's multifunction printer (MFP) contract, detailing the distribution of approximately 463 printers across the county's various departments, constitutional officers, courts, libraries, fire services, public works, and specialized agencies. The document provides a comprehensive listing of 346 MFP locations within county government departments and 73 locations within constitutional officers' departments, along with contact information, equipment model numbers, and account codes for billing purposes. The MFPs include black and white and color models from manufacturers such as Ricoh (ES series), Xerox (WF-C series), and Canon (EM-C series), with current usage documented through meter readings and copy volume tracking. The invoicing format is designed to capture previous and current black and white and color meter readings, calculate total copies made, and apply the cost-per-copy rates established under the county's MFP services contract, with anticipated quarterly billing covering the period from July 1, 2025, to September 30, 2025.

The document serves as the operational framework for billing purposes under the cost-per-copy model specified in the contract, enabling the county to track usage across all departments and calculate charges based on actual consumption rather than fixed monthly fees. The layout includes columns for black and white rates, color rates, meter readings, total copies produced, service charges, and line-item totals, with summary rows at the bottom of each departmental section to aggregate usage and billing information. Contact persons for each location are identified to facilitate communication regarding equipment maintenance, supplies, service issues, and billing inquiries, with the document noting specific equipment allocations, loaner units, and equipment replacements. This invoicing structure supports the county's transparent cost allocation across departments while enabling the vendor to validate usage metrics and ensure accurate billing under the contract's per-copy pricing methodology.