REQUEST FOR QUOTES (RFQ) _Shredding.pdf
PDF 186 KB Posted
- Attached to
- City of Mableton Shredding (QUOTE)
- Solicitation number
- PE-66572-NONST-2026-000000011
- Issued by
- Cobb County, Georgia
About this file
This Request for Quotes (RFQ) is issued by the City of Mableton, Georgia for secure document destruction (shredding) services for Municipal Court records containing Criminal Justice Information (CJI). The City seeks qualified vendors to provide secure collection, storage, transport, and destruction of sensitive criminal justice records in compliance with federal and state regulations. Services include on-site and/or off-site shredding, locked bin storage, chain-of-custody documentation, and Certificates of Destruction for each service performed. The RFQ accommodates both scheduled and on-demand shredding services. Submissions are due by March 24, 2026 at 5:00 PM via email to purchasing@mableton.gov. No specific bidder's conference or site visit has been identified in this solicitation.
Vendors must provide detailed, itemized pricing structures covering monthly service fees with container rental costs, per-shred or per-pound pricing, separate rates for on-site and off-site services, scheduled and on-demand service fees, and any additional charges including fuel surcharges or emergency service fees. All pricing must be all-inclusive with explicit statements of exclusions and assumptions. Mandatory compliance with FBI Criminal Justice Information Services (CJIS) Security Policy, Georgia Crime Information Center (GCIC) regulations, and Georgia Bureau of Investigation (GBI) standards is required, along with NAID AAA Certification or equivalent. Vendor evaluation criteria include demonstrated CJIS/GCIC/GBI compliance, cost competitiveness, experience with government or municipal entities, and service reliability and responsiveness. Submission requirements include company profile, compliance documentation, completed pricing sheet, three references preferably from government clients, and descriptions of security protocols and chain-of-custody procedures.
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| File | Type | Posted |
|---|---|---|
| RFQ Citywide Shredding _Momentous Shredding S.pdf |
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Text version
REQUEST FOR QUOTES (RFQ)
Secure Shredding Services – Municipal Court (GBI, GCIC, CJIS-Compliant)
City of Mableton
Purpose
The City of Mableton is soliciting quotes from qualified vendors to provide secure document destruction (shredding) services for Municipal Court records containing Criminal Justice Information (CJI). All services must comply with applicable federal and State of Georgia laws, including CJIS Security Policy, GCIC regulations, and GBI requirements governing the handling and destruction of sensitive criminal justice records.
I. Scope of Services
The selected vendor shall provide, at a minimum, the following services:
Secure collection and storage of documents using locked bins and/or consoles.
On-site and/or off-site shredding services.
Secure transport of materials in compliance with CJIS data handling requirements.
Maintenance of a documented chain-of-custody from pickup through destruction.
Issuance of a Certificate of Destruction for each service performed.
Scheduled and on-demand shredding services, as required.
Secure handling and destruction of all materials containing CJI and confidential court records.
II. Mandatory Requirements (REQUIRED – STATE & FEDERAL COMPLIANCE)
Vendors must submit documentation demonstrating compliance with the following:
A. CJIS / GCIC / GBI Compliance
Compliance with the FBI Criminal Justice Information Services (CJIS) Security Policy.
Adherence to Georgia Crime Information Center (GCIC) rules for handling, storage, and destruction of CJI.
Ability to meet Georgia Bureau of Investigation (GBI) standards for secure data handling.
B. Personnel Security Requirements
All personnel handling CJI must undergo CJIS-compliant background checks.
Documentation of security awareness training for employees handling sensitive data.
Execution of confidentiality agreements for all personnel.
C. Data Handling & Destruction Requirements.
Secure chain-of-custody procedures in accordance with CJIS standards.
Controlled access to materials containing CJI at all times.
Destruction methods that render information unreadable and irrecoverable (cross-cut shredding meeting NAID standards)
D. Certifications & Insurance
NAID AAA Certification (preferred or required) or equivalent industry certification Valid Certificate of Insurance (COI) meeting City requirements Failure to provide this information may result in disqualification.
III. Pricing
Vendors shall provide a detailed and itemized pricing structure for all services, including but not limited to:
Monthly service fees, including container rental (if applicable).
Cost per shred or per pound.
Pricing on-site and off-site shredding services.
Fees for scheduled and on-demand services.
Any additional charges (fuel surcharges, emergency services, or ancillary fees).
All pricing must be all-inclusive, clearly defined, and reflective of the total cost to the City. Any exclusions or assumptions must be explicitly stated.
IV. Submission Requirements
Vendors shall submit the following:
Company profile and qualifications.
Proof of compliance (CJIS, GCIC, NAID, or equivalent certifications).
Completed pricing sheet.
At least three (3) references, preferably from government or municipal clients.
Description of security protocols and chain-of-custody procedures.
V. Evaluation Criteria
Quotes will be evaluated based on:
Demonstrated compliance with CJIS/GCIC/GBI requirements (mandatory).
Cost competitiveness.
Experience with government or municipal entities.
Service capability, reliability, and responsiveness.
The City reserves the right to request clarification or additional information as needed.
Compliance with CJIS/GCIC/GBI requirements (mandatory).
Price.
Experience with government entities.
Service capability and responsiveness.
VI. Submission Deadline
03.24.2026 by 5:00 PM
VII. Submission Method
Email: purchasing@mableton.gov
VIII. Contact
Procurement Division City of Mableton purchasing@mableton.gov
IX. Terms and Conditions
The City reserves the right to reject any and all quotes, request additional information, and cancel this Request for Quotes (RFQ) at any time. This RFQ does not constitute a contract or agreement, and no obligation is implied until a formal agreement is fully executed by all required parties.
X. Applicable Laws and Regulations
This procurement and resulting services shall comply with all applicable laws and regulations, including but not limited to:
FBI Criminal Justice Information Services (CJIS) Security Policy.
Georgia Crime Information Center (GCIC) Council Rules.
O.C.G.A. § 35-3-30 et seq. (GCIC statutes).
O.C.G.A. § 50-18-70 et seq. (Georgia Open Records Act – as applicable to record handling and disposal).
Any applicable GBI policies and guidance related to criminal justice information handling and destruction.
Vendors are responsible for ensuring full compliance with all applicable federal, state, and local regulations.
mailto:purchasing@mableton.gov mailto:purchasing@mableton.gov
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