Request for Quote~2.pdf

RFQ# 22-0049/MOBILE PRINT DEVICES Page 1

R E Q U E S T F O R Q U O T E

RFQ# 22-0049 / MOBILE PRINT DEVICE

BIDBUY BID #22-557THA-INFOT-B-29604

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Sonja Wolniakowski, Sr. Buyer PHONE: 630-241-6800 ext. 4603 EMAIL: sonja.wolniak@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide pricing for a quantity of ten (10) Mobile Print Devises, Biometric Capture Collection Devices or comparable equal, and related software with 24 months maintenance and support.

NEC NeoScan Biometric Peripheral device specifications:

Key Product Features:

1. Size 3.2 in x 6.8 in x 0.7 in

2. Weight 9 oz.

3. CPU ARM® Cortex®-A5 536 MHz

4. Operating System Embedded Linux® V3.6.9

5. Memory and Storage 768 MB

6. Functional Command Flat, Slap and Rolled Fingerprint Capture& Control Magnetic Stripe – 3 Track Reading

7. Status LEDs: Battery, Wireless, Data Reading & Image Capture

8. Command Buttons: Power, Scan, Add New & Skip mailto:sonja.wolniak@getipass.com

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9. Networking Wireless LAN 802.11b/g/n,Bluetooth® Class 1 Version 2.1 + EDR,

10. Micro USB 2.0 (for power and control) OS Compatibility Android V4, V5, V6, V7, V8 and V9

11. Apple iOS V10, V11 and V12

12. Microsoft Windows 7, 8.1 and 10

13. Environment Operating Temperature 32°F to 105°F (0°C to 40°C)

14. Storage Temperature -10°F to 140°F (-23°C to 60°C)

15. Humidity 10 - 95% RH (non-condensing)

16. Certifications Apple MFi (PPID 223073-0001)

17. FBI IQS Appendix F to FAP 45 and PIV

18. CE Emissions: EN 55022:2006 Class A

19. CE Immunity EN 55024:1998/A1:2001/

20. A2:2003, IEC 61000-4-2

21. FCC Certification FCC Part 15 Class A

22. RoHS2 and WEEE Compliant to RoHS2

23. Directive 2011/65/E

IDCHECKPLUS Software:

1. Fast and accurate fingerprint identification and verification

2. Installs and operates on Windows Mobile Data Computers (MDC)

3. Existing customer infrastructure and hardware utilized

4. Wide range of biometric capture devices supported

5. Demographic import and mugshot capture options

6. Support options for AES 256 and FIPS 140-2 encryption

7. AFIS search allowed to any AFIS vendor using national standard search parameters

8. Connects and operates with NEC’s NeoScan 45

1.2. Brand Name or Equal: All/Some of the items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limiting competition.

Products of other manufacturers may be substituted where specified if the bidder can establish that they are

RFQ# 22-0049/MOBILE PRINT DEVICES Page 3 equal to or better than those specified in quality, performance, design, and suitability for intended use. The Illinois Tollway’s determination thereof shall be final.

The Illinois Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Illinois Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Illinois Tollway to do so.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. INVOICES: Deliveries shall be made within fifteen (15) days after receipt of an order. Vendor shall submit itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or FinanceInvoices@getipass.com .

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1. The Vendor shall be the manufacturer or an authorized dealer/distributor/reseller of the proposed items or be capable of providing genuine parts, assemblies and/or accessories as supplied by the original equipment manufacturer (OEM). Further, the Vendor shall be capable of furnishing original product warranty and manufacturer’s related services such as product information, product recall notices, etc. The Tollway shall require the bidder to submit a letter from the manufacturer which authorizes their distribution of this product upon request of the Tollway. The Tollway is aware that, in the Information Technology industry, manufacturers often make products or services available to customers via an indirect channel. Those channel participants may be referred to as resellers, distributors, partners, providers, or other designations. The Tollway is unable to research, distinguish and define the various types of manufacturer sales programs for all products and services on the market; therefore, the Tollway may require that vendors responding to this bid provide an artifact (i.e.

certification, statement), on the manufacturer’s letterhead, indicating the bidder’s ability and authorization to resell and deliver products or services to the customer on behalf of the manufacturer.

Vendors providing bids are also required to acknowledge responsibility for and authorization to provide pre- and post-sales support, where applicable. The artifact shall be available upon request of the Tollway.

1.4.2. COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

1.5. TRANSPORTATION AND DELIVERY: Delivery of hardware shall be freight on board (FOB) between the hours of 8:30 am through 3:00 pm CDT to the following location: Illinois Tollway Central Administration building, Attn:Tom Dosch, ISP, 2700 Ogden Avenue, Downers Grove, IL 60515. Any licensing, software, patches, updates, during contract term, should be sent to: isoft@getipass.com with copy to thutchin@getipass.com and tdosch@getipass.com .

2. TERM AND TERMINATION

mailto:FinanceInvoices@getipass.com mailto:isoft@getipass.com mailto:thutchin@getipass.com mailto:tdosch@getipass.com

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2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of two (2) years.

Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission.

They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration # https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

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OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest Total Bid price.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method: The Tollway is providing the vendor information in the table below for determining a low bidder. Vendor shall bid on all to be considered responsive. Failure to bid on all items shall result in a disqualified bid. The estimated quantities of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract.

Line Description Quantity Unit Cost Extended Cost (Unit Cost X Quantity)

Biometric Capture Collection Devices and related software or Comparable /or exceeding specs for NEC Neoscan 45 & NEC IDCHECK PLUS or Equal

10 $ $

2 Biometric Capture Collection device Maintenance and Support or equal- 24 Months

10 $ $

Total Bid $

SUBMITTAL REQUIREMENTS SECTION

If bidding on comparable model, please submit specifications and information with bid submittal.

Yes No

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: