Request For Quote (RFQ) H92421-26-Q-E060 ACS upgrade v.3.docx

REQUEST FOR QUOTATION (RFQ) - FOR COMMERCIAL SERVICES

This is a Request for Quotation (RFQ) for commercial services prepared in accordance with the procedures of FAR Part 8 (Required Sources and Services) FAR Part 12 (Acquisition of Commercial Products and Commercial Services), and Far Part 13 (Simplified Acquisition Procedures). Including all recent changes incorporated in the FAR RFO.

This RFQ is being issued IAW FAR 8 (Required Sources of Supplies and Services). This acquisition is restricted; set aside for small business, and quotes from qualified GSA contract holders will be considered. Award will be made to the contractor whose quote represents the best value to the Government.

Contract Type: Firm Fixed Price (FFP) RFQ Questions Due: Questions shall be e-mailed to jordan.a.williams.mil@socom.mil.

E-mail is the preferred method for questions. Questions shall be received no later than 21 SEP 2026 4:00pm (16:00) EST. Requests shall be marked with solicitation number H92421-26-P-JW02 Quotes Due: Offers will be e-mailed to jordan.a.williams.mil@socom.mil. Offers shall be received no later than 25 September 2026 at 6:00AM (06:00) EST. Emails shall be marked with solicitation number H92421-26-Q-E060 Period of Performance: POP 120 days after award FOB: Destination BLDG-E2929 Desert Storm Drive, Fort Bragg, NC 28310 (USASOC headquarters).

This Solicitation/synopsis reference number is H92421-26-Q-E060 and is being issued as a Request for Quotes (RFQ).

This acquisition is unrestricted under NAICS code: 561621, Security System Services (except locksmiths) with a standard in size number of $25 million.

POC: SSG Jordan A. Williams Requirement: Access control system (ACS) upgrade at USASOC HQ.

1. The Government is requesting that you submit a proposal in response to this RFQ and the attached Performance Work Statement (PWS) (Attachment 0001), and other applicable terms and conditions as listed in this RFQ and associated Attachments. Further information on submission of price quotations is provided throughout this document.

The Government will not be obligated to pay any costs incurred by an offeror in the preparation and submission of a quotation in response to this RFQ. The KO is the only person who can legally bind the Government and obligate the Government for the expenditure of public funds in connection to this procurement.

Quotes submitted in response to the RFQ shall be furnished electronically to Contracting POCs identified above.

Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

2. Complete the total amounts for all line items in the table below:

Required items:

AMAG ACS UPGRADE

TOTAL:

G3X SCIF UPGRADE

cable back, tag and re-install

16GB, 512GB, 2TB, 1x1GB, 1x2.5GB, 1000W A1000, 5YR WARRANTY

PRO, 24'' Monitor

License & 1 Year Gold SSA

16 readers

enclosure

B13)

blank off

REX on (5) doors)

TOTAL:

Replacing/upgrading SCIF/SAPF access systems due to not being operational and life cycle.

The contractor will provide and install a new AMAG access control system (ACS), replacing the facility's existing SoftwareHouse ACS. The work includes removing the old system components for disposal. This project assumes that all existing peripheral devices like locks and cabling are in good condition and will not be IAW PWS paragraph 1.5. The period of performance is 120 days from date of award

The contractor will replace the existing SoftwareHouse access control system with a new AMAG ACS. This involves replacing the control panel, card readers, and headend software to integrate nine existing doors and one new door (in room B13) into the new system. Additionally, the contractor will upgrade the locking IAW PWS paragraph 1.5. The period of performance is 120 months from date of award.

TOTAL AMOUNT

3. Evaluation Factors and Basis for Award Determination:

Evaluation of the quotes will be based on Price and Technical Acceptability basis, in accordance with Simplified Acquisition Procedures outlined in FAR 13.106 and utilizing FAR 52.212-2 “Evaluation-Commercial Items.”

FAR 52.212-2 Evaluation – Commercial Items:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation has been found to be technically acceptable and is the lowest price of the technically acceptable offers. The following factors shall be used to evaluate offers:

· Technical Acceptability: Responses will be rated either “Technically Acceptable” or “Technically Unacceptable”. In order to be determined “Technically Acceptable,” responses must demonstrate adherence to the specifications in this RFQ, the PWS, and its attachments, as well as a clear understanding of the requirement as per the required technical submission delineated below in #4.

· Price: Pricing must adhere to the CLIN descriptions and must be determined fair and reasonable. If all submissions received meet the technical specifications, pricing information – once determined to be fair and reasonable- will be used to select the awardee.

(c) The agency intends to award a Small Business Set-aside Firm Fixed-Price contract. After receipt of quotes, the Government will first determine if the quotes provided are technically acceptable, per the criteria outlined in this solicitation. If the quotes are found to be technically acceptable, then the pricing of those quotes will need to be determined to be fair and reasonable, and otherwise properly awardable.

The award will be made to the contractor that can achieve technical acceptability provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform an Access Control System (ACS) upgrade at USASOC HQ Fort Bragg, NC, as outlined in the PWS, as well as a quote that can be found as fair and reasonably priced. If two or more proposals are found to be technically acceptable then the lower priced proposal will receive the award.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

4. Technical Submission

Offerors shall demonstrate their methods for obtaining proposed staff that have the education, training, knowledge, certifications, and experience to successfully carry out the USASOC HQ Ft Bragg, NC ACS upgrade services. Technical submission shall consist of the following:

(a) Requisite qualifications, experience, effective communications skills

(b) Time commitment of the project director and proposed staff; demonstrate ability of proposed staff to perform install services accurately and in a timely manner

(c) Staff flexibility and commitment to perform work assignments on short notice based on changing task priorities

(d) A plan to provide and retain highly qualified install services with the requirements listed in the PWS Specific Tasks section in Part 5 of the PWS 5.1 to 5.3.3.

(e) Provide an effective quality control and cost monitoring plan that adheres to requirements specified in the Quality Assurance Surveillance Plan, of PWS

(f) The offeror shall provide their full plan of how they will perform services and installation. Discussions, clarifications and conferences will be considered upon request.

(g) The contractor shall be able to perform all the work laid out in PWS, which is in BLDG-E2929 on USASOC HQ BLDG-E2929 Desert Storm Drive, Fort Bragg, NC 28310

5. DD254 - Applicable DD254 Not Applicable - Contractors must complete and submit with proposal Blocks 6, 7, and 8 of the DD Form 254.

6. The Government intends to evaluate proposals and award a contract without exchanges with contractors. However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary. Additionally, the KO reserves the right to make no award under this solicitation

Applicable Clauses and Provisions

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.2327003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(1) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION/DESTINATION

(2) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(1) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Primary: SSG Jordan Williams, jordan.a.williams.mil@socom.mil

Alternate: SSG Jarrett McDonald, jarrett.j.mcdonald1.mil@socom.mil

For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause)

5652.233-9000 Independent Review of Agency Protest Decision (2018) Section I

(Revised November 2018)

As prescribed in 5633.106 , insert the following clause, In accordance with FAR 33.103(d)(4), interested parties may request an independent review at one level above the contracting officer. The independent review is available as an appeal of the contracting officer’s decision on an agency protest. Requests for an independent review shall be submitted to the Contracting Officer for coordination.

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