Request_for_Quote_RFQ-2025-9037.pdf

REQUEST FOR QUOTE (RFQ) FOR

ADMINISTATIVE INSTITUTE GIFTS

Revised 1.9.25

RFQ#: RFQ-2025-9037 RFQ POSTING DATE: Thursday, April 24, 2025

QUOTES DUE: Thursday, May 01, 2025 at 2:00 PM EST

COMPANY NAME:

MAILING ADDRESS:

PHONE NUMBER: ( ) EMAIL: __________________________________

QUOTE #: QUOTED BY: ________________________ DATE:

TOTAL PRICE: VALID UNTIL:

FOB: DESTINATION

DELIVERY LOCATION: 200 North Clara Avenue, DeLand, FL 32720

PROPOSER SIGNATURE: _____________________________________ DATE: _________________

PROPSER PRINTED NAME AND TITLE: _________________________________________________

1. Intent: The intent of this RFQ is to secure firm fixed pricing from Vendors on behalf of the School Board of Volusia County, Florida (hereinafter referred to as the “District”).

a. Scope of Services: The awarded Contractor(s) shall provide all materials as described in Exhibit

1. The awarded contractor must be able to deliver all materials described in Exhibit 1 with the quantities mentioned in Section 8 of this RFQ by no later than Wednesday, May 28, 2025.

2. Award/Evaluation Criteria: Award decision will be based upon the response(s) representing the most responsive/responsible and lowest priced quote(s) to the District. Delivery time may be a factor in the award. This award is contingent upon approval by the District’s Facilities Review Committee.

3. Questions and Quote Submittal: Please submit and refer quote specification questions to:

Aaliyah James Procurement Consultant Email: civic.volusiasd@civicinitiatives.com

4. Electronic Submittal/Delivery of Solicitation Response: Quote submission not prepared in accordance with published instructions, will be considered non-responsive/non-responsible and may be rejected. NOTE: All Vendor(s) must submit their quotes electronically following the instructions below.

mailto:civic.volusiasd@civicinitiatives.com

Revised 1.9.25

5.1 Full submittals must be submitted no later than the opening date of Thursday, May 1, 2025 @ 2:00 PM EST with no exceptions; late quotes will be rejected. NOTE: Hardcopy, Email, and Facsimile (FAX) quote submittals will NOT be accepted.

5.1.1 All Vendor(s) are reminded that it is the sole responsibility of the Vendor(s) to ensure their quote is received by the Volusia County School Purchasing Department through VendorLink on or before the date and time due for quotes to be considered.

5.2 To ensure correct quote formatting, Vendor(s) shall:

a) Submit all quotes electronically through VendorLink;

b) Upload files only in MS Word (.doc or .docx) or Adobe Portable Document Format (.pdf);

c) Contact VendorLink technical support at support@eVendorLink.com, if technical difficulties arise during bid submission. Note: Vendors are strongly encouraged to be proactive with their responses, should technical difficulties arise. Plan accordingly.

5.3 Withdrawal/Alter: Vendor(s) may withdraw, alter, and resubmit their quotes through VendorLink at any time prior to the quote due date and time. Quotes may not be withdrawn, altered, or resubmitted after the quote due date and time. The District may request clarifications and additional information after quote submission.

5. Drug-Free Workplace: In accordance with the District’s “Drug-Free Workplace General Policy” employees shall not possess or be under the influence of tobacco products, alcohol, drugs or any illegal substances while on District property or while in direct contact with students. Contractor(s) will be required to assure that assigned personnel work in a drug-free environment and will conduct themselves in a manner that does not violate the District’s standards for employment. NOTE: Attachment A must be completed and returned with your response.

6. Jessica Lunsford Act – House Bill 1877 and Background Check: The State of Florida has passed a law stating that all Contractor(s) visiting a school campus shall be in compliance with the Florida H.B.

1877, The Jessica Lunsford Act as referenced in Florida Statute 1012.465 and 1012.467, effective September 1, 2005, Amended August 2007. Contractor(s) are to provide their policies and procedures regarding their employees being in compliance with the Jessica Lunsford Act. The Contractor(s) or their employee(s) shall bear all costs of the criminal background check. No employee(s) of the Contractor(s) may provide professional services under the resulting agreement, prior to completing the criminal background check successfully and having credentials issued. The following link was designed to assist with JLA compliance: http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act- (JLA).aspx NOTE: Only applicable to Contractor(s) whom are permitted access on school grounds when students are present, who have direct contact with students, or have access to or control of school funds.

7. Proof of Insurance: Awarded Contractor(s) must provide proof of Liability Insurance with the appropriate coverage prior to commencement of service. The School Board of Volusia County Schools, 200 N. Clara Ave, DeLand, FL, 32720 will be designated as the CERTIFICATE HOLDER. The insurance carrier shall notify the District at least thirty (30) days prior to canceling any of the specified coverage.

a. Commercial General Liability: $1,000,000 each occurrence, $2,000,000 aggregate.

mailto:support@eVendorLink.com http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act-(JLA).aspx http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act-(JLA).aspx

Revised 1.9.25

8. Pricing:

9. Delivery Timeframe After Receipt of Purchase Order:

The awarded vendor must be able to deliver the products in the quantities requested to the delivery location provided on the cover page of this RFQ no later than Wednesday, May 28, 2025.

Item # Description Sample QTY Unit Price

Total Price

0001 Computer Backpack – VCS Logo printed in 1 color on front.

MATERIAL:1680D Nylon w/ fabric lining

PRODUCT SPECIFICATIONS:

14.1” computer backpack Three large, zippered compartments Internal padded laptop sleeve Top padded handle Two water bottle mesh pockets Multiple zippered compartments Padded back panel and straps SIZE: L x W x H: 6" x 14" x 18"

500 $ $

0002 Portable 4 in 1 Massage Gun - 1 color VCS imprint.

Versatile massage device featuring a type-C interface and a powerful 30W motor operating at a voltage of 7.4V. It offers adjustable speeds ranging from 1800 to 3200 RPM with six different gear settings. Equipped with four massage heads and constructed from durable electronic components and ABS plastic, this device is designed to provide targeted muscle relief and enhanced recovery.

500 $ $

SHIPPING & HANDLING $

TOTAL COST $

Attachment A

DRUG-FREE WORKPLACE CERTIFICATION

The undersigned Bidder/Proposer, in accordance with Florida Statue 287.087 hereby certifies that _____________________________________________ (Name of Business) DOES:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the statement specified in Paragraph 1.

4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under contract, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs 1 thru 5.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Signature of Authorized Officer: __________________________________________________________

Date: ________________________________________________________________________________

Revised 1.9.25

Exhibit 1

ITEM DESCRIPTION ITEM

Merchandise and Apparel: Bags VCS - Professional – Computer Backpack - Printed in 1 color front.

Three large, zippered compartments with two side mesh pockets.

The interior padded laptop compartment keeps your laptop secure.

Padded mesh straps and back and a padded handle.

MATERIAL:1680D Nylon w/ fabric lining

PRODUCT SPECIFICATIONS:

14.1” computer backpack Three large, zippered compartments Internal padded laptop sleeve Top padded handle Two water bottle mesh pockets Multiple zippered compartments Padded back panel and straps SIZE: L x W x H: 6" x 14" x 18" Merchandise and Apparel: Promo Item Portable 4 in 1 Massage Gun - 1 color VCS imprint Versatile massage device featuring a type-C interface and a powerful 30W motor operating at a voltage of 7.4V. It offers adjustable speeds ranging from 1800 to 3200 RPM with six different gear settings. Equipped with four massage heads and constructed from durable electronic components and ABS plastic, this device is designed to provide targeted muscle relief and enhanced recovery. **For optimal results, ensure this item is fully charged.