Request for Quote Replacement of Surveillance Equipment3 - Revised.docx

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

For the Illinois School for the Visually Impaired If you are interested in submitting a bid, return this document, RMU50, and FORMS A or B via BidBuy or email to Monica.Vignone@illinois.gov NO LATER THAN November 24th, 2020, at 10:00 a.m.

Specifications and Requirements:

The Vendor shall provide all labor, material, equipment, and supervision necessary to replace surveillance equipment at the Illinois School for the Visually Impaired as described below:

1. Vendor to disconnect and remove the selected pieces of equipment. Vendor responsible for proper disposal of items.

2. Vendor to replace the following equipment with same or equivalent models compatible with existing system:

· Two Bosch Divar XF DVRs model #DHR-1600A-050A with 6 month video retention (Building 1 and 17)

· One Bosch 600 Series DVR model #DVR-630-08A with 6 month video retention (Building 18)

· Two Bosch Flexidome VF Cameras model #LTC1461/21 (Building 1 – camera 1 and 14) (camera 1 located at NE basement exit, camera 14 located at NW first floor stairway)

3. Vendor to place the equipment in the existing equipment locations throughout the campus.

4. Vendor will be responsible for properly connecting all network cables to the new equipment.

5. Vendor will be responsible for correctly configuring the new equipment.

6. Vendor will verify that the new equipment is working correctly and communicating with the network.

7. Vendor will verify that the installation is done in an orderly fashion. All cables will be properly connected and secured. All wires, cables, etc. will be secured with cable ties when possible.

8. Vendor will be responsible for verifying that the work site is safe, considering visually impaired students and staff on campus.

9. Vendor to provide onsite training for the new equipment.

10. Project to begin 30-60 days from notification of bid acceptance or as mutually agreed upon. Vendor shall work with the School staff to determine work dates that would cause the least interruption to the needs of the School and it’s students. Project to be completed by June 30, 2021.

11. Vendor must be licensed and insured.

Additional requirements:

· Prevailing wages apply.

· A one-year warranty will be provided from date of customer acceptance.

VENDOR PRICING

VENDOR’S QUOTE TOTAL

Bidder Conference/Site Visit/Walk Through:

Mandatory Bidder Conference/Site Visit/Walk Through: ☒Yes – Mandatory ☐No Time: November 18th, 2020 @ 10:00 am The Bidder Conference is mandatory, and Bidder will be disqualified and considered Non-Responsive if Bidder does not attend, is not on time, leaves early or fails to sign the attendance sheet.

Location: Illinois School for the Visually Impaired, 658 E. State St., J. Rhoads Auditorium Building (building North of Main Building), Jacksonville, IL 62650. Social distancing and mask requirements to be used while on School property (See the attachment: Mandatory Onsite Visit Guidance for Vendors). Walk-through will occur after the meeting (using same mandatory visit guidance).

IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.