Purchasing

65 Stone Street • Cocoa, FL 32922

PHONE: (321) 433-8844

EMAIL: purchasing@cocoafl.org

REQUEST FOR QUOTE

Quote No.: FQ-2026-04-COC

Title: City of Cocoa – Lawn Abatement Services

City of Cocoa – Purchasing

65 Stone Street • Cocoa, FL 32922

Phone: (321) 433-8844

Email: purchasing@cocoafl.gov

1. IMPORTANT DATES AND CONTACTS

Quote Broadcast Date: April 17, 2026 @ 8:00 AM

Quote Due Date: May 1, 2026 @ 10:00 AM

Primary Contact:

Thomas Wilkinson, Code Enforcement Manager

Phone: (321) 433-8544

Email: twilkinson@cocoafl.gov

2. OBJECTIVE

The City of Cocoa is requesting quotations for Mowing and Clearing of various properties located within the City of Cocoa for Code Enforcement initiated lawn abatements.

3. CONTRACT TERM

The initial term of this Contract shall commence on the Date of Award through September 30, 2026. The City of

Cocoa reserves the right to extend the Contract for two (2) additional one-year renewal terms upon written agreement of both parties.

4. PURPOSE AND INTENT

mailto:purchasing@cocoafl.gov

It is the City’s intent to establish an annual contract for the purpose of lot clearing and mowing for the City’s

Code Enforcement Division. The successful bidder shall furnish the services per specifications to the City for the following services:

1. Vacant Lots (80’x100’) to be mowed and cleared*

2. Residential Property (80’x100’) requiring hand mowers and labor to clear and edge sidewalks, driveways and curbs when applicable. Debris and tall grass & weeds around trees and bushes need to be cleared*

3. Mowing of 25’x1,000’ strips (Note: Bush Hog required)

4. Debris removal (per truckload with six-yard truck bed)

* Larger properties shall be calculated as a percentage of the unit cost bid.

5. QUALITY OF WORK

All grass and vegetation shall be cut to a height of three and one-half inches (3.5 inches), unless otherwise directed by the Code Enforcement Officer. All mowing shall be performed without streaking or scalping, and areas of varying widths shall maintain smooth, flowing transitions. Overgrowth and weeds around bushes and trees shall be cleared.

The CONTRACTOR shall remove all green waste and debris from the property, including but not limited to tires and furniture, and disposed of at approved County facilities, with proper disposal receipts provided. The use of hand tools, such as weed eaters, must comply with the 3.5-inch minimum height requirement.

The CONTRACTOR must obtain the landfill operator’s signature on all receipts, and only properly signed receipts shall be submitted for compensation, if applicable.

The CONTRACTOR is responsible for providing all labor, materials, and equipment.

All completed work will be inspected by the Code Enforcement Officer. Any work deemed unsatisfactory shall be re-mowed or cleaned at no additional cost to the City of Cocoa and completed within the agreed timeframe.

The CONTRACTOR shall complete all mowing, sidewalk clearing, and debris removal within three (3) business days from the time of written notification by the City. The City reserves the right to impose liquidated damages of $20 per day beginning on the fourth business day.

Requests for time extensions due to inclement weather or temporary equipment failure must be submitted in writing prior to 8:00 a.m. on the fourth business day.

6. GENERAL UNDERSTANDING

1. The City shall notify the CONTRACTOR when a property (vacant or residential) is found to be in violation of Chapter 6 of the Code of the City of Cocoa, requiring mowing, sidewalk clearing, and/or debris removal.

2. Each notice/work order will include the location of the property and a description of the required services.

3. Upon notification by the Code Enforcement Officer, work orders shall be collected by an authorized representative of the CONTRACTOR no later than the next business day from the Community Services Department, Code Enforcement Division, located at Cocoa City Hall (65 Stone Street, Cocoa, FL), during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday), or via email.

4. The CONTRACTOR shall furnish all labor, materials, and equipment necessary to perform the required mowing and debris removal services.

5. The CONTRACTOR shall submit a complete list of all equipment to be used in servicing this contract with their quote. Code Enforcement personnel may inspect equipment prior to contract award. A bush hog is required for large lots or vacant land.

6. Upon completion of services, the CONTRACTOR shall submit before-and-after, time-stamped photographs along with a fully itemized invoice within three (3) business days. The invoice shall include the cost of services, as well as the date, time, and location where the work was performed.

7. SAFETY REQUIREMENTS

CONTRACTOR shall be solely responsible and assume all liability for the safety and supervision of its principals, employees, resident project representatives (and assistants) while performing services provided hereunder.

CONTRACTOR shall comply with all requirements of federal, state, and local laws, rules, regulations, standards, and/or ordinances applicable to the performance of Services under this agreement.

8. TERMS AND CONDITIONS

1. Payment Payments will be made in accordance with Florida Statutes Chapter 218 Local Government Prompt

Payment Act.

2. Indemnification SERVICE PROVIDER shall indemnify and hold harmless the OWNER, its officers, employees, agents, and city attorneys (individually and in their official capacity, from liability, losses, damages, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of SERVICE PROVIDER and persons employed or utilized by SERVICE PROVIDER in the performance of this Agreement.

SERVICE PROVIDER specifically assumes potential liability for actions brought by SERVICE PROVIDER’S own employees against the OWNER and, solely for the purpose of this indemnification and defense, SERVICE PROVIDER specifically waives its entitlement, if any, to immunity under Section 440.11, Florida Statutes. This waiver has been specifically and mutually negotiated by the parties.

The indemnification provided above shall obligate the SERVICE PROVIDER to defend at its own expense or to provide for such defense, at the option of the OWNER, as the case may be, of any and all claims of liability and all suits and actions of every name and description that may be brought against the OWNER or its officers, employees, and city attorneys which may covered by this indemnification. In all events the OWNER and its officers, employees, and city attorneys shall be permitted to choose legal counsel of its sole choice, the fees for which shall be reasonable and subject to and included with this indemnification provided herein.

In consideration of the SERVICE PROVIDER's indemnity obligations, OWNER specifically agrees to pay the SERVICE PROVIDER the sum of TWO HUNDRED FIFTY AND NO/100 DOLLARS ($250.00) or ONE

PERCENT (1%) OF THE CONTRACT SUM WHICHEVER IS GREATER. The SERVICE PROVIDER acknowledges receipt of the specific consideration for SERVICE PROVIDER's indemnification of OWNER and that the specific consideration is included in the original Contract Price allocated by SERVICE

PROVIDER among all pay items - receipt of which is acknowledged.

The indemnity provisions set forth in this Paragraph shall survive termination of this Agreement.

3. Public Records It is hereby specifically agreed that any record, document, computerized information and program, audio or video tape, photograph, or other writing of the SERVICE PROVIDER and its independent contractors and associates related, directly or indirectly, to this Agreement, may be deemed to be a

Public Record whether in the possession or control of the OWNER or the SERVICE PROVIDER. Said record, document, computerized information and program, audio or video tape, photograph, or other writing of the SERVICE PROVIDER is subject to the provisions of Chapter 119, Florida Statutes, and may not be destroyed without the specific written approval of the OWNER's City Manager. Upon request by the OWNER, the SERVICE PROVIDER shall promptly supply copies of said public records to the OWNER.

All books, cards, registers, receipts, documents, and other papers in connection with this Agreement shall at any and all reasonable times during the normal working hours of the SERVICE PROVIDER be open and freely exhibited to the OWNER for the purpose of examination and/or audit. Failure by SERVICE

PROVIDER to grant such access and comply with public records laws and/or requests shall be grounds for immediate unilateral cancellation of this Agreement by the OWNER upon delivery of a written notice of cancellation. If SERVICE PROVIDER fails to comply with this Section, and the OWNER must enforce this Section, or the OWNER suffers a third party award of attorney’s fees and/or damages for violating

Chapter 119, Florida Statutes, due to SERVICE PROVIDER’s failure to comply with this Section, the

OWNER shall collect from SERVICE PROVIDER prevailing party attorney’s fees and costs, and any damages incurred by the City, for enforcing this Section against SERVICE PROVIDER. And, if applicable, the OWNER shall also be entitled to reimbursement of all attorneys’ fees and damages which the

OWNER had to pay a third party because of the SERVICE PROVIDER’s failure to comply with this Section.

The terms and conditions set forth in this Section shall survive the termination of this Agreement.

The SERVICE PROVIDER acknowledges that the OWNER is a Florida municipal corporation and subject to the Florida Public Records Law. SERVICE PROVIDER agrees that to the extent any document produced by

SERVICE PROVIDER under this Agreement constitutes a Public Record; SERVICE PROVIDER shall comply with the Florida Public Records Law.

4. Venue MEDIATION/VENUE - The parties agree that should any dispute arise between them regarding the terms or performance of this Agreement, both parties will participate in mediation. The parties agree to equally share the cost of the mediator. Should the parties fail to resolve their differences through mediation, then any cause of action filed hereunder shall be filed in the

Circuit or County Court for Brevard County, Florida.

GOVERNING LAW & VENUE - This Agreement is made and shall be interpreted, construed, governed, and enforced in accordance with the laws of the State of Florida. Venue for any state action or litigation shall be Brevard County, Florida. Venue for any federal action or litigation shall be Orlando, Florida.

5. Insurance Requirements

1. COMMERCIAL GENERAL LIABILITY INSURANCE MINIMUM REQUIREMENTS FOR CONTRACTS

VALUED AT LESS THAN $15,000:

It is required that individuals and firms contracting with the City of Cocoa, where the total contract or job value is LESS than $15,000, maintain Commercial General Liability insurance with a minimum per occurrence limit of not less than $200,000 per person and $300,000 each occurrence, and property damage insurance of at least $200,000 each occurrence and with a deductible amount not greater than $1,000. It is further required that the City of Cocoa be named as an additional insured to the Service Provider’s CGL policy, and that proof of same in the form of a certificate of insurance be submitted before work is begun.

2. COMMERCIAL GENERAL LIABILITY INSURANCE MINIMUM REQUIREMENTS FOR CONTRACTS

VALUED AT $15,000 OR MORE:

It is required that individuals and firms contracting with the City of Cocoa, where the total contract or job value is $15,000 or MORE, maintain Commercial General Liability insurance with a minimum per occurrence limit of not less than $2,000,000 as the combined single limit for each occurrence and with a deductible not greater than $5,000 or as otherwise approved in writing by the City Manager. It is further required that the City of Cocoa and FDOT, be named as an additional insured to the Service Provider’s CGL policy, and that proof of same in the form of a certificate of insurance be submitted before work is begun.

3. AUTOMOBILE LIABILITY INSURANCE MINIMUM REQUIREMENTS FOR ALL CONTRACTS (ONLY IF

SERVICE PROVIDER MUST APPEAR PHYSICALLY ON OWNER PROPERTY):

The Service Provider shall maintain comprehensive automobile liability insurance in the minimum amount of $1,000,000 combined single limit bodily injury and minimum $1,000,000 property damage as the combined single limit for each occurrence to protect the Service

Provider from claims for damages for bodily injury, including wrongful death, as well as from claims from property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by the Service Provider or by anyone directly or indirectly employed by the Service Provider.

4. PROFESSIONAL LIABILITY INSURANCE MINIMUM REQUIREMENTS FOR ALL PROFESSIONALS AS

DEFINED BY FLORIDA STATUTE: (Not Applicable)

Professionals and professional corporations, associations, and firms who contract with the City of Cocoa to provide professional services are required to maintain Professional Liability

Insurance and submit proof of same in the form of a certificate of insurance before work is begun.

5. WORKERS' COMPENSATION INSURANCE MINIMUM REQUIREMENTS:

It is required that firms employing four or more people who contract with the City of Cocoa maintain Workers' Compensation Insurance at the statutory limits and employer liability insurance and submit proof of same in the form of a certificate of insurance before work is

It is required that firms employing less than four people who contract with the City of Cocoa comply with the exemption and notice provisions of F.S. 440 and maintain employer liability insurance and submit proof of same in the form of a certificate of insurance before work is

However, if you are a corporate officer of a corporation that is actively engaged in the construction industry, or a sole proprietor or partner who is actively engaged in the construction industry, then your exemption will not apply to any work performed at a commercial building project valued at $250,000 or greater and you must secure workers’ compensation coverage in accordance with F.S. 440.38 and these general conditions and submit proof of same in the form of a certificate of insurance before work is begun.

6. E-Verify Pursuant to section 448.095, Florida Statutes, beginning January 1, 2021, any City Service Providers shall register with and use the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to verify the work authorization status of all employees hired on and after January

1, 2021. City Service Providers must provide evidence of compliance with section 448.095, Florida

Statutes. Evidence shall consist of an affidavit from the Service Provider stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. Failure to comply with this provision will be a material breach of the contract, and shall result in the immediate termination of the contract without penalty to the City. The City Service Provider shall be liable for all costs incurred by the City securing a replacement contract, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. If the City Service Provider utilizes

Subcontractors the following shall apply:

a. Service Provider shall also require all subcontractors performing work under the Agreement to use the E-Verify system for any employees they may hire during the term of the Agreement.

b. Service Provider shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes.

c. Service Provider shall provide a copy of all subcontractor affidavits to the City upon receipt and shall maintain a copy for the duration of the Agreement.

7. Trafficking As a condition of this Agreement, the Service Provider shall attest under penalty of perjury that the

Service Provider does not use coercion for labor or services as defined in Section 787.06(2), Florida

Statutes. Attestations shall be documented using a Human Trafficking Affidavit as provided by the City.

The Service Provider understands and affirms that Section 787.06(2), Florida Statutes, defines

“coercion,” “labor,” and “services” as follows:

Definition of "Coercion": “Coercion” means: (1) using or threatening to use physical force against any person; (2) restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against his or her will; (3) using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined; (4) destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any actual or purported government identification document, of any person; (5) causing or threatening to cause financial harm to any person; (6) enticing or luring any person by fraud or deceit; or (7) https://url.emailprotection.link/?bZZm_VPBcXSDkuX-jK31jn3ELKLadUQ0RKTeSD5H_DVPkH5Ty0Y13oX40DCKHyH4fPthU9MbLIPGBKfbQJuaRrQ~~ https://url.emailprotection.link/?bZZm_VPBcXSDkuX-jK31jn3ELKLadUQ0RKTeSD5H_DVPkH5Ty0Y13oX40DCKHyH4fPthU9MbLIPGBKfbQJuaRrQ~~ providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03, Florida Statutes, to any person for the purpose of exploitation of that person.

Definition of "Labor": “Labor” means that work of economic or financial value.

Definition of "Services”: “Services” means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs.

Service Provider understands and affirms that Section 787.06(13), Florida Statutes, prohibits the City from executing, renewing, or extending a contract with an entity that uses coercion for labor or services.

8. Entities of Foreign Countries of Concern:

Service Provider certifies, affirms, and herein represents that, if the Services involve access to an individual’s personal identifying information, the Contractor is not: (a) owned by the government of a foreign country of concern; (b) the government of a foreign country of concern does not have a controlling interest in the Contractor’s business; and (c) the Contractor is not organized under the laws of or have its principal place of business in a foreign country of concern. The terms “foreign country of concern” and “controlling interest” shall mean as defined by Section 287.138, Florida

Statutes, as may be amended from time to time

ATTACHMENT A: Quote Price Sheet

Quote No. FQ-2026-04 - Lawn Abatement Services

Please provide price per unit costs for the following items.

ITEM DESCRIPTION PRICE PER UNIT

1 Vacant Lot per specifications

2 Residential Lot per specifications

3 ¼ Acre Lot

4 ½ Acre Lot

5 25’x1000’ Strips

6 Bush Hog

7 Debris Removal

Please input your price per lot/units under this section, Line Items 1- through 7

* Larger properties shall be calculated as a percentage of the unit cost bid

The initial term of this Contract shall commence on the Date of Award through September 30, 2026. The City of

Cocoa reserves the right to extend the Contract for two (2) additional one-year renewal terms upon written agreement of both parties. Prices quoted must be valid for 90 days.

The City reserves the right to reject any or all bid/proposals, with or without a cause; to waive technical errors and informalities; and to award bid/proposals to the lowest responsive, responsible bid/proposer.

By executing below, the undersigned individual hereby represents wand warrants that they have the full authority on behalf of respondent to submit a response to the City of Cocoa and bind the Respondent to the terms and conditions of this quote.

Company Name: _________________________________ FEIN: __________________________

Mailing Address: _________________________________________________________________

City: _________________________ State: __________________________ Zip Code: _________

Telephone: _____________________________ Email: __________________________________

Authorized Signatory Printed Name

Title Date

ATTACHMENT B: Contractor E-Verify Affidavit Form

I hereby certify that _____________________________[insert contractor company name] does not employ, contract with, or subcontract with an unauthorized alien, and is otherwise in full compliance with, section

448.095, Florida Statutes.

All employees hired on or after January 1, 2021, have had their work authorization status verified through the E-

Verify system.

A true and correct copy of ____________________________[insert contractor company name] proof of registration in the E-Verify system is attached to this Affidavit.

Print Name: __________________________________

Date: _______________________________________

STATE OF FLORIDA

COUNTY OF ___________________________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, this ________________(date) by _____________________________-(name of officer or agent, title of officer or agent) of ________________________________(name of corporation, on behalf of the corporation. He/she is personally known to me or has produced )____________________ (type of identification) as identification.

[Notary Seal] Notary Public

Name types, printed or stamped

My Commission Expires: ________________

ATTACHMENT C: Human Trafficking Affidavit Form

1. I am over the age of 18 and I have personal knowledge of the matters set forth except as otherwise set forth herein

2. I currently serve as ___________________________(Role) of___________________________(Company).

3. _____________________________________ (Company) does not use coercion for labor or services, as those terms are defined in Florida Statute 787.06.

4. This declaration is made pursuant to Florida Statute 92.525. I understand that making a false statement in this declaration may subject me to criminal penalties.

Under penalties of perjury, I __________________________________________________(Signatory Name and Title), declare that I have read the foregoing Human Trafficking Affidavit and that the facts stated in it are true.

Further Affiant sayeth naught.

COMPANY

NAME OF BUSINESS ENTITY

SIGNATURE

TYPE NAME AND TITLE