Request for Quote - FA254326Q0026 - Trane Chiller Servicing.pdf

460th Contracting Squadron RFQ FA254326Q0026

COMBINED SYNOPSIS/SOLICITATION

Trane Chiller Servicing

This is an official Request for Quote (RFQ) – Notice: FA254326Q0026

In accordance with RFO 12.202: This is a combined synopsis/solicitation for commercial items prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number:

FA254326Q0026 is hereby issued as a Request for Quotation (RFQ) for the procurement of Trane Chiller Servicing. This notice encompasses all instruction necessary to fulfill the requirement as defined in the Statement of Work dated April 2026.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR Overhaul (RFO).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular, FAC 2026-01, Effective 13 March 2026, and the Revolutionary FAR Overhaul (RFO) as applicable.

The Government intends to award a Fixed-Price Contract based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The associated NAICS code for this acquisition is 238220 with a size standard of $19M. All prospective offerors must be registered and have an active registration in the System for Award Management (SAM) at www.sam.gov. Additionally, the above listed NAICS code should be listed within the offeror’s SAM.gov Representations and Certifications OR list a NAICS code with a more restrictive size standard than $19M to confirm the offeror is a Small Business concern under the above listed NAICS code.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

The 460th Contracting Squadron, Buckley SFB, CO, plans to procure the following services in accordance with the attached Statement of Work dated April 2026.

The contract CLIN structure is detailed below and shall be priced.

CLIN Description Quantity Unit Price Total Price 0001 Trane Chiller Servicing IAW SoW dated April 2026 1 Ea $ $

Total Price of all CLINs $

Delivery/Period of Performance: FOB Destination. The Contractor shall deliver this requirement within 30 calendar days After Receipt of Order (ARO).

Limited access: All contractor employees are required to be able to pass a background check to enter the installation.

http://www.acquisition.gov/ http://www.sam.gov/ http://www.sam.gov/

To ensure all responses are received, responses must include the RFQ number (FA254326Q0026) and title (Trane Chiller Servicing in the subject line of the email submission and are to be sent to both the Contracting Officer (TSgt Matthew Kennedy, matthew.kennedy.24@spaceforce.mil) and Contract Specialist (2d Lt Maurice Epps, maurice.epps@spaceforce.mil).

Quote submissions are due to both the Contracting Officer and Contract Specialist (listed above) NLT 12:00 MDT, Thursday, 20 August 2026. Questions and quotations received after the submission deadline may not be answered or accepted. Quote should be valid through 30 September 2026.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

To be considered responsive, please include the following items in your response:

- Must include a quote

- Must include a technical description of how all required items within SoW will be accomplished

- Must include details of any warranty

- Must include the following information:

o Company name, address, and point of contact, with email address and phone number o CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price

Technical (Capability of the services offered to meet the Government’s need) – The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SoW will be accomplished. The contractor must be able to complete all work within the 30 calendar day delivery window.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as responsive.

Evaluation factors other than price when combined are approximately equal to price.

(b) Options. N/A

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed responsive.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and award will be made to that offeror.

4) If the lowest priced offeror is deemed non-responsive for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

(End of clause)

Notice to Interested Vendors: The Government reserves the right to cancel this RFQ, either before or after the closing data. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Attachments

1. – Statement of Work, dated April 2026

2. – Provisions and Clauses

END OF RFQ