Request for Quote.docx

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF INVESTIGATION

REQUEST FOR QUOTE (RFQ)

SOLICITATION: 15F06724P0000418

Date: 02/16/2024

INTRODUCTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is 15F06724P0000418 and will utilize policies contained in the Federal Acquisition Regulation (FAR) Part 12.6 in conjunction with policies and procedures for solicitation evaluation and award prescribed in FAR Part 13, Simplified Acquisition Procedures.

This acquisition will be evaluated as the lowest price technically acceptable.

NAICS

The appropriate NAICS code is 811210 Electronic and Precision Equipment Repair and Maintenance, Small Business Standard $30,000,000.

TYPE OF ACQUISITON

The Government is seeking to establish a single award contract that will be Firm Fixed Price (FFP) with one 12-month base year and four 12-month option years.

SCOPE

This is a contract to provide instrument maintenance and support services for six (6) Thermo Electron instruments utilized in the Research and Support Unit (RSU) of the Federal Bureau of Investigation (FBI) Laboratory Division (LD).

Annual instrument service and support, as well as routine instrument maintenance, is required to ensure laboratory instrumentation remains operational. If proper service and maintenance isn’t performed, it can cause inaccurate measurements that force the division to exclude the equipment from availability until the issue has been resolved. This can lead to delays in reporting results, which can act to decrease confidence in the laboratory.

PERIOD OF PERFORMANCE

CLIN 002:FFP (Delta V) CLIN 003:FFP (Element 2)

CLIN 004:FFP (IDX)

CLIN 005:FFP (IQX)

CLIN 006:FFP (iCap)

CLIN 1002: FFP (Delta V) CLIN 1003: FFP (Element 2)

CLIN 1004: FFP (IDX)

CLIN 1005: FFP (IQX)

CLIN 1006: FFP (iCap)

CLIN 2002: FFP (Delta V) CLIN 2003: FFP (Element 2)

CLIN 2004: FFP (IDX)

CLIN 2005: FFP (IQX)

CLIN 2006: FFP (iCap)

CLIN 3002: FFP (Delta V) CLIN 3003: FFP (Element 2)

CLIN 3004: FFP (IDX)

CLIN 3005: FFP (IQX)

CLIN 3006: FFP (iCap)

CLIN 4002: FFP (Delta V) CLIN 4003: FFP (Element 2)

CLIN 4004: FFP (IDX)

CLIN 4005: FFP (IQX)

CLIN 4006: FFP (iCap)

PLACE OF PERFORMANCE

The primary place of performance will be at the FBI Academy complex located in Quantico, VA.

PERFORMANCE OBJECTIVES, EDUCATION, AND EXPERIENCE.

See attached Statement of Objectives (Attachment A) Responsible sources shall provide the following:

1. Cover Page (Prime and Subcontractors) – The cover page should include the following:

a) Company name and address

b) Point of Contact (POC) with the ability to contractually bind the company (POC phone number and email address)

c) Unique Entity Identifier and CAGE Code

d) Any subcontractors, including subcontractor’s UEI and CAGE code

e) Small Business Representation and associated NAICS

2. Technical Volume that includes two sub-factors: Technical Approach and Management Plan. This volume is limited to 15-page total (excluding resumes and relevant experience narratives) and shall be submitted as a .pdf and labeled as “Vendor Name_Tech Volume” with “Vendor Name” replaced with the Quoter’s company name.

a. Technical Approach Sub-Factor 1 – The Quoter shall provide procedures for preventative maintenance and certifications to maintain the equipment listed in the SOO. See Attachment A for the Statement of Objectives (SOO) for a list of equipment.

· Detailed technical solutions, approach, and process of the government’s requirement.

· Explanation of the proposed labor categories, experience level, and number of hours necessary to perform the required tasks.

· Would your company sub-contract to provide required services, or would your company provide all services?

· If your company plans to utilize sub-contractors. Ensure each subcontractors information is included on Cover page.

b. Management Plan Sub Factor 2 – The Quoter shall provide their approach to meet the SOO requirement including detailing the proposed personnel to staff required labor categories, plan for approach and time estimates for compliance with administrative specifications of the SOO.

· Quoter shall provide a Quality Assurance Surveillance Plan (QASP) to maintain the equipment listed in the SOO.

· Strategy for tracking, managing and measuring the performance of efforts under this task

· Quoter shall provide resumes for all technically qualified technicians who are formally trained by the manufacturer (See Section 7, Personnel Qualifications).

S3. Past Performance – The Quoter shall provide the past performance questionnaire (Attachment C) to the Contracting Officer.

· The Prime Offeror shall provide one PPQ response. In the event Subcontractor (s) are included in the proposal, one PPQ shall be provided for each subcontractor.

4. Pricing – Quoters shall use the provided pricing spreadsheet (Attachment B) to provide pricing. Quoters shall provide fully burned labor rates (FBLR) for the identified labor categories for the base period, and each subsequent option year.

4.1. CLIN Structure - Per FAR 4.1005-2(c), the CLIN will be used for multiple repairs throughout the PoP.

4.2. All labor, travel costs, and service parts, including consumable parts required for the repairs will be included. All replacement parts shall be OEM certified. The negotiated firm fixed price will be added to this contract.

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

List of Attachments

· Attachment-A: Statement of Objectives

· Attachment-B: Excel Pricing Worksheet (EPW)

· Attachment-C: Past Performance List of Exhibits

· Exhibit 1: SF-1449

PROCESS SCHEDULE

A. SUBMISSION OF QUESTIONS

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Government to respond. Questions shall be submitted via email, no later than Monday, March 18, 2024, at 12:00pm CST.

B. SUBMISSION OF QUOTATIONS

Quotations/offers and any accompanying information shall be submitted via email, no later than Wednesday, March 27, 2024, at 12:00pm CST. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered.

Offerors are hereby notified that quotations received after the date, time, and location specified above will not be considered. Offers must be valid for 90 calendar days after submission.

GOVERNMENT POINT OF CONTACT

This contract will be administered by:

Contracting Officer: Mariah Beachboard mbeachboard@fbi.gov Contracting Specialist: Tiffany Williams tnwilliams@fbi.gov

UNCLASSIFIED

image1.jpeg