Request for Quote - Court Reporting Services - Illinois Labor Relations Board~29.docx

REQUEST FOR QUOTE

QUOTES MUST BE SUBMITTED BY: Tuesday 5/12/2026 4:00 PM (Vendors should submit their quotes electronically via BidBuy or via email)

AGENCY CONTACT INFORMATION

Agency: Illinois Labor Relations Board Contact: Aaron Itulya Email: ilrb.contracts@illinois.gov

DESCRIPTION OF SERVICES

The Illinois Labor Relations Board (Board) requires court reporting services. The contract term will be from the date of execution through June 30, 2027. The total value of the awarded contract will not exceed $100,000 during its term. If a new State of Illinois Joint Purchase Master Contract for these services is executed prior to June 30, 2027, the contract with the awarded vendor may be terminated by the Board with 30 days written notice to the awarded vendor. The awarded vendor shall use only Certified Shorthand Reporters licensed through the Illinois Department of Financial and Professional Regulation for in-person or remote administrative hearings as scheduled by Board staff. Verification of licensures must be provided within 3 business days upon request of the Board. Board staff will provide the meeting links for remote hearings. In person hearings would be held at the Board's Chicago office located at the Michael A. Bilandic Building, 160 N. LaSalle Street, Suite S-400, Chicago, IL 60601. All quantities provided for the line items are estimates and there are no guarantees made regarding the number of hearings that will be held during the contract term.

ITEMS

(Vendors should provide a quote for each item listed below)

Item # 1 (Estimated Quantity: 20) Appearance Fee/Sitting Fee Daily Rate (In-Person) - flat fee charged for each day of in-person court reporting.

Enter appearance fee/sitting fee daily rate charged for in-person court reporting: $

Item # 2 (Estimated Quantity: 200 Hours) Hourly Rate (In-Person or Remote) - (Monday through Friday between the hours of 8:00 A.M. to 6:00 P.M.) - hourly fee charged for in-person or remote court reporting.

Enter hourly rate charged for in-person or remote court reporting: $

Item # 3 (Estimated Quantity: 30 Hours) Hourly Rate (In-Person or Remote) - (Monday through Friday before 8:00 a.m. and after 6:00 p.m., Saturday or Sunday, and on observed State holidays) - hourly fee charged for in-person or remote court reporting.

Enter hourly rate charged for in-person or remote court reporting: $

Item # 4 (Estimated Quantity: 8,500 Pages) Transcripts - price per page charged for transcripts delivered within 14 days for a certified, verbatim transcription electronic and/or hard copy within the specified turnaround time, including postage and travel/delivery expenses.

Enter price per page charged for transcripts: $

Item # 5 (Estimated Quantity: 6) Late Cancellation Fee - flat fee charged for late cancellation for court reporting engagements if the engagement is cancelled less than 24 hours prior to the scheduled engagement. This should be a flat fee inclusive of all costs per cancellation.

Enter flat fee charged for late cancellations: $

INFORMATION REGARDING THE ILLINOIS LABOR RELATIONS BOARD’S ADMINISTRATIVE RULES ON COURT REPORTING

The Board is responsible for covering court reporting costs for the first two days of hearing. If a hearing runs past two days (which is rare) then the parties to the case share the court reporting costs of any additional days of hearing. Further, if the Board requests oral arguments in a case, then the Board covers the costs, but not when oral argument is requested by either party. Below is an excerpt of the relevant section of the Board’s administrative rules:

Section 1200.50 Recording of Hearings

a) When a hearing is held by the Board or its Administrative Law Judge at which oral argument, testimony, or other oral presentation is offered, it shall be recorded by stenographic or other means that adequately preserves the record. The records shall be transcribed and made part of the administrative record.

b) Subject to appropriation, the Board will bear the costs charged by the stenographer or court reporting service for the first two days of hearing. The parties will share equally the costs of any additional days of hearing. When there is inadequate appropriation, the parties shall share equally all costs charged to the Board by the stenographer or court reporting service.

c) The Board will bear the costs of producing a transcript of oral arguments when oral argument is requested by the Board, but not when oral argument is requested by either party.

d) Parties may order transcripts and shall bear the costs of any transcripts that they order.