Request for Quote 2021-99.pdf

Revised 11/2/2021 Page 1

REQUEST FOR QUOTES (RFQ) #2021-99

Issue Date: November 10, 2021

Project Name: Courthouse and Development Services Building Clean and Seal Quote Due Date/Time: December 1, 2021, 2:00 PM Procurement Analyst: Tralee Whitley Email: TWhitley@clackamas.us

SUBMIT QUOTES VIA EMAIL TO PROCUREMENT@CLACKAMAS.US

PLEASE NOTE: EMAIL SUBMISSIONS SHOULD HAVE

“RFQ# 2021-99” IN THE SUBJECT LINE

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S- C01010-0000001211. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List.

Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Complete Quotes must be emailed to Procurement@clackamas.us. The subject line of the email must identify the RFQ title.

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

2. SCOPE

Project Locations:

• Development Services Building (DSB) 150 Beavercreek Road, Oregon City OR 97045.

Built 2006. Last Sealed 2014.

• Clackamas County Courthouse 807 Main Street, Oregon City OR 97045 Built 1937. Last Sealed 2005.

Clackamas County Facilities Management (“CCFM”) acting as a general contractor is soliciting quotes from qualified contractors for the provision of Exterior Preservation at Two

(2) County Buildings located in Clackamas County, Oregon. The work will consist of cleaning the exterior masonry of the building, including any concrete and metal on the elevation. Once

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:TWhitley@clackamas.us mailto:Procurement@clackamas.us https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ mailto:Procurement@clackamas.us

Revised 11/2/2021 Page 2 clean, the brick and concrete shall be sealed to help improve the life span of the building and reduce the possibility of water intrusion.

The intent of this document is to obtain responses from qualified businesses for the provision of Exterior Preservation of Two County Buildings as listed in Overview.

PROJECT 22-023- REPAIR, CLEANING AND SEALING OF COUNTY COURTHOUSE

1. TUCK-POINTING. To include the performance of a close inspection of all brick masonry mortar joints. Joints found to be cracked, missing, or badly deteriorated shall be cut back to a minimum of 5/8” deep and re-pointed with new type pre-mix mortar. New mortar shall be colored and tooled to match existing joints as closely as possible.

2. CAULKING. To include the performance of a close inspection of all sealant joints. Any joints found to be missing, torn or otherwise failing shall be cut out and repaired with Tremco Dymonic FC (or equivalent.)

3. MASONRY CLEANING. To include pressure washing of all exterior masonry surfaces to remove dirt, mold and mildew. Only COLD water may be used. No additives permitted.

4. WATER REPELLENT. Upon completion of masonry repairs and cleaning, contractor shall apply Protectosil Chem-trete 40 VOC (or approved equivalent) water repellent to all masonry surfaces per the manufacturer’s recommendations and instructions.

5. CLEANING OF METAL ON EXTERIOR ELEVATIONS - All exterior metal fascia, projections, and awnings etc. will need to be cleaned to maintain integrity of the final product.

6. CLEANING OF CONCRETE AND OTHER MATERIALS ON EXTERIOR ELEVATIONS

– All exterior elevation concrete, including retaining walls and various enclosures, to be cleaned to maintain integrity of the final product.

7. Approximate elevation sq. footage- 47,000 sq. ft.

PROJECT 22-024- REPAIR, CLEANING AND SEALING OF DEVELOPMENT

SERVICES BUILDING

1. Same as 22-023

2. Artwork and Fountain to be excluded from cleaning and sealing.

3. Approximate elevation sq. footage- 60,000 sq. ft.

2.1 GENERAL REQUIREMENTS

1. It is understood that work to be performed by the Contractor is based upon the specified structure in the existing location and condition, and that Clackamas County assumes no responsibility and makes no guarantee or representation as to the condition thereof prior to, or subsequent to, the execution of the contract.

2. OCCUPANCY. The buildings involved in this project are public facilities and will be fully occupied, operational and must remain reasonably accessible to the public during the workweek.

Contractor is to employ measures to maintain access and egress and to protect and maintain public safety for the duration of work.

4. WORK HOURS:

Development Services Building – Friday, Saturday, and Sunday; 7AM-5PM Courthouse – Saturday and Sunday; 7AM-5PM

5. Clackamas County will provide potable water access and 120v power supply for Contractor’s operations. Any additional requirements or needs of the Contractor shall be included in the bid proposal.

Revised 11/2/2021 Page 3

6. Selected Contractor shall convene a pre-construction meeting after contract award and before ordering materials or commencing any work. The Contractor shall provide a duration schedule for the project including anticipated delivery dates of materials. The pre-con shall be held at a mutually agreed upon location.

2.2 PROJECT CONDITIONS

WORK SITE. Care and diligence must be used to avoid any damages to the existing facility.

Any damage incurred through the Subcontractors operations will be the sole responsibility of the Subcontractor. The staging area, work site and all areas impacted or used by the Subcontractor shall be clean and clear of construction materials on a daily basis at the end of the work shift. All debris and waste shall be removed from the facility and disposed of properly at the completion of the project to the satisfaction of the Project Manager.

ENVIRONMENTAL REQUIREMENTS.

1. Mortar Materials- Mortar materials and accessories are to be protected from weather, moisture and contamination with earth and other foreign materials.

2. Temperature- All masonry construction is to be performed so that the in-wall components will not be subject to temperatures below 45 degrees F for a minimum of 24 hours after placement

3. Manufacturer recommendations- The minimum temperature recommendations of manufacturers for bonding and grouting materials are to be observed at all times.

2.3 CONTRACTOR REQUIREMENTS AND QUALITY ASSURANCE

1. CONTRACTOR EXPERIENCE. The County wishes to engage an experienced Contractor that has specialized in the types of work required for this project. Qualified Contractors shall have a minimum of five (5) years’ experience.

2. REPLACEMENT/ REPAIR OF DAMAGED/WORN AREAS. The Clackamas County Project Manager will approve each occurrence of masonry unit replacement, tuck-pointing and caulking replacement before repair commences. Contractor will be required to submit photograph for each occurrence. Totals will be tallied and then paid out based on the bid schedule submitted.

3. WARRANTY. The contractor shall furnish the County with an industry standard written warranty for defects in work performed covering parts, equipment, and labor for the work being performed. This warranty shall be furnished in addition to any standard manufacturer’s warranties.

4. EXECUTION OF WORK. Contractor will be responsible for reviewing work areas and reporting any unusual conditions or conditions that differ from those indicated in the final proposal approved by the County. Work shall be halted until discrepancies or differences are resolved, corrected or otherwise addressed in writing by the County.

5. DAMAGE. Materials damaged are to be replaced or corrected by the Contractor at no expense to the County. Damage includes but is not limited to the following.

6. GRINDER DAMAGE. No grinder marks of any kind to existing stone or brick are permitted on visible surfaces or within the joint on bedding faces. Unacceptable damage includes, but is not limited to: chips, gouges, joint widening, grinder drift, and overcutting at “T” joints to adjacent stones or bricks.

7. CHISEL DAMAGE. No damage from chisels is permitted. Unacceptable damage includes, but is not limited to: chips, gouges, cracks, or spalls.

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8. Any materials paid for by the County and not incorporated into the project shall become the property of the County and remain at the project site.

Prevailing Wage Rates requirements apply to this project because the maximum compensation for all owner-contracted work is more than $50,000. The selected contractor and all subcontractors shall comply with the provision of ORS 279C.800 through 279C.870, relative to the Prevailing Wage Rates and the required public works bond.

PREVAILING WAGE RATES for Public Works Contracts in Oregon, July1, 2021, as amended on October 1, 2021 which can be downloaded at the following web address:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx. The Work will take place in Clackamas County, Oregon.

• Performance and payment bods will be required part of the final contract.

• Should quotes exceed $100,000, a bid bond must accompany submitted quote.

Project Estimate: $141,000.00

Key Dates:

Project start date: Upon issuance of Notice to Proceed (“NTP”) Substantially Completion: May 13, 2022 Final Completion: June 24, 2022

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the Public Improvement Contract and the Clackamas County General Conditions dated October 13, 2021, which can be found at:

https://www.clackamas.us/finance/terms.html, with the below indicated requirements. No action or response to the sample contract is required under this RFQ. The applicable sample contract is the:

4. QUOTE

Quotes should be short and concise with the following information:

A. Price to complete the entirety of the project presented on company letterhead. Quotes, at a minimum, must itemize the following:

a. Equipment (i.e. Crane, lifts, dollies…etc.)

b. Materials

d. Labor (i.e. Mobilization, Man Hours…etc.)

e. One quote for each building

B. CCB #

C. Quote Certification Form; and D. Estimated time for project completion.

5. EVALUATION

The quote received from the lowest responsive responsible Quoter will be awarded a contract. The "lowest responsive responsible Quoter" is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County.

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx https://www.clackamas.us/finance/terms.html

Revised 11/2/2021 Page 5

QUOTE CERTIFICATION FORM

RFQ #2021-99

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

Revised 11/2/2021 Page 6

CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 11/2/2021 Page 7 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

7. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

8. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.