Request for Quotation- HVAC Replacement ALX VA.pdf

REQUEST FOR QUOTATION

SERVICE CONTRACT

Firm-Fixed Price 29 August 2025

REQUEST NUMBER:

52800PR250013190

CONSIGNEE AND DESTINATION:

United States Coast Guard (USCG) 8 Pack Building 7323 Telegraph Rd Alexandria, Virginia 22315

RESPONSES DUE:

1:00PM ET

24 September 2025

CONTRACTING POINTS OF CONTACT:

Contracting Officer: Delton L. Brun, Email:

Delton.L.Brun@uscg.mil Contract Specialist: Ann M. Leuters, Email:

Ann.m.leuters@uscg.mil

CONTRACTING OFFICE:

United States Coast Guard (USCG) C& P Acquisitions Division 2, C5I C22 408 Coast Guard Drive Kearneysville, WV 25430

PERIOD OF PERFORMANCE:

The period of performance for this requirement is Date of award – 60 Days. The anticipated award date is 26 September 2025.

PRODUCT SERVICE CODE: N041 -

Installation of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment

NAICS: 561210 – Facilities Support Services

Size Standard: $47.0M

LINE ITEM QTY UNIT DESCRIPTION

0001 1 JOB

The United States Coast Guard (USCG) requires materials and services for the replacement of two (2) wall mounted Bard 5-ton packaged heat pump units HVAC system that services the 8 Pack building located in Alexandria, VA. The current Bard packaged units are no longer serviceable for operational status. It is the Government’s requirement to replace the units with brand name or equivalent units.

All materials and services must be provided in accordance with the Statement of Work (SOW).

The United States Coast Guard (USCG) requires materials and services for the replacement of two(2) wall mounted HVAC units. This request number 52800PR250013190 serves as a formal Request for Quotation (RFQ) in support of this requirement.

The purchase order resulting from this solicitation will be issued as a FIRM-FIXED PRICE. All costs associated with this purchase order should be structured according to the anticipated contract type. No other costs will be reimbursed. The award will be made to the Offeror submitting the lowest priced quotation meeting the USCG’s requirements specified in the SOW.

mailto:Delton.L.Brun@uscg.mil mailto:Ann.m.leuters@uscg.mil

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210

– Facilities Support Services with a Small Business Standard size of $47.0M. The associated product service code is N041 - Installation of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment.

This requirement is a SMALL BUSINESS SET-ASIDE and only eligible offerors may respond.

UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, and

CAGE CODE MUST BE INCLUDED IN RESPONSE.

RESPONSES to this RFQ must be forwarded electronically to the Contract Specialist at ann.m.leuters@uscg.mil and the Contracting Officer at Delton.L.Brun@uscg.mil.

Site Visit Request & Information Deadline: On or before, Friday, 09 September 2025 at 1:00PM ET

Site Visit Date & Time: 11 September 2025 at 9:00AM ET

Site Visit address: United States Coast Guard facilities (8 Pack Building) at 7323 Telegraph Rd, Alexandria, Virginia 22315

Information Required Prior to Site Visit: Full name of all attendees, Real Identification Card

Site Visit Point of Contact (POC): Mr. Adrian Flores

IMPORTANT DATES:

• Possible Site Visit: 11 September 2025 at 9:00AM ET

• Questions and Answers Deadline: On or before, 17 September 2025 at 1:00PM ET

• RFQ Reponses Due: On or before, 24 September 2025 at 1:00PM ET

This solicitation includes the following attachments:

Request for Quotation, including Statement of Work and Provisions & Clauses

• Attachment 1 – Statement of Work

• Attachment 2 – Provisions and Clauses

• Attachment 3 – Wage Determination # 2015-4281

• Attachment 4 – Electronic Submission of Payment Requests

Wage Determination # 2015-4281 applies.

INSTRUCTION SECTION:

The USCG reserves the right not to answer all submitted questions.

UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, and CAGE CODE must be included in response. All quotes submitted shall include cost breakdown, unit price, extended price, payment terms and discount offered for prompt payment.

Nonconformance with the instructions provided may result in disqualification or unfavorable evaluation.

MATERIALS SUBMITTED. The vendor is advised that all submissions and related material become the property of the USCG and will not be returned. The technical and price quotes, if accepted by the USCG, will form binding parts of the task order resulting from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this document.

mailto:ann.m.leuters@uscg.mil mailto:Delton.L.Brun@uscg.mil

PROPRIETARY DATA. Each page of the vendor's quote must be reviewed and marked as to proprietary data content by the vendor. Also, see FAR 3.104-4. A single blanket statement at the front of the quote is not acceptable. Failure to mark every page will subject your quote to public release through Freedom of Information Act (FOIA) requests.

All information and data related to this project that the vendor gathers or obtains shall be protected from unauthorized release and considered the property of the USCG. The Contracting Officer will be the sole authorized official to release verbal or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this solicitation. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

EXCEPTIONS. All exceptions and/or deviations shall be included in the vendor's quote, in the area of the quote affected by the exception and/or deviation. The vendor shall identify each requirement, clause, provision or term and condition for which exceptions and/or deviations are requested. Each exception and/or deviation identified shall be fully explained including sufficient justification as to technical problems, cost savings, and/or benefits to the USCG so that the USCG can thoroughly evaluate the vendor’s input and determine if it is in the best interest of the USCG to amend the solicitation.

The USCG reserves the right to reject any quote that includes any exceptions and/or deviations from the USCG’s requirements, which may result in the quote being determined unacceptable, removed from further consideration, and deemed un-awardable.

EVALUATION:

The resulting purchase order from this solicitation will be issued as a FIRM FIXED PRICE purchase order. The award will be made to the Offeror submitting the lowest priced quotation.

The USCG intends to award the task order based on the initial quote without engaging in exchanges. However, the USCG reserves the right to conduct exchanges with one or more of the vendors if determined by the Contracting Officer to be necessary and in the best interests of the USCG. The USCG may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

Vendors are strongly encouraged to submit their best quote in response to this solicitation.

The Government will first review the quotes for completeness/compliance (everything required to be submitted has been submitted). If a quote is found to be incomplete/non-compliant, it may be removed from the evaluation process, and it will not be further evaluated. Then the Government will list the remaining quotes by price, lowest to highest, and will begin the technical quote evaluation with the lowest priced Offeror. Upon finding the Offeror who meets the technical requirements and specifications (i.e. technical acceptability), the Offeror’s price will be evaluated for reasonableness. If the first quote evaluated is technically acceptable with a price that is reasonable, evaluation will stop. If the first quote evaluated is either not technically acceptable or has a price that is not reasonable, the evaluation will continue. Once the lowest reasonably priced, technically acceptable quote is found evaluations will stop.