Request for Quotation.pdf

COMBINED SYNOPSIS/SOLICITATION 1333ND25QNB640160

Gas Cylinders

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective 6/11/2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 – Industrial Gas Manufacturing with a small business size standard of 1200 employees.

The National Institute of Standards & Technology (NIST), Material Measurement Laboratory (MML), Gas Sensing Metrology Group (GSMG) is maintaining groups of Primary gas Standard Materials (PSMs). A large amount of PSMs are depleted and GSMG is in urgent need of producing replacement PSMs. GSMG requires Eighty (80) Luxfer non-SGS and, optional maximum of fifty (50) empty (size 30 cu-ft.) Luxfer SGS® or fifty (50) empty additional Luxfer non-SGS aluminum compressed gas cylinders with packless CGA-660 stainless steel valves to make NIST Primary Standard Materials. Cylinders will be filled at NIST.

Responsible quoters shall provide pricing for the following brand name cylinders.

This is a Brand Name Only procurement:

Luxfer Brand Cylinders

NIST requires a cylinder that provides chemical stability of gas mixtures for a minimum of 10 years, as verified by NIST-internal stability measurements. This requirement is exclusive to distributors of Luxfer brand aluminum cylinders. Luxfer brand are the only cylinders that have been studied and demonstrated to meet GSMGs chemical stability requirement. Luxfer cylinders still perform well and the measurements of gas components inside are still stable after 30 years. Luxfer brand cylinders are intended to be used in the preparation of primary standard mixtures with a relative uncertainty of less than 0.1-0.5% relative. GSMG does not have sufficient in-house stability testing of any other brand for analytes of interest at the uncertainly levels required. Due to NISTs unique requirement for long terms stability that far surpasses industry norms, only the Luxfer brand aluminum cylinders are capable of meeting requirements

DELIVERY

The instrument must be delivered within 120 calendar days of award. the instrument will be shipped F.O.B Destination to:

The National Institute of Standards & Technology (NIST) 100 Bureau Drive, Building 227, Room 103 Gaithersburg, MD 20899

FOB DESTINATION MEANS: The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

EVALUATION CRITERIA

The Government intends to award multiple purchase orders resulting from this solicitation to responsible Quoters whose quotation, conforming to the solicitation is the lowest priced, technically acceptable quotation.

Technically acceptable means that the Contractor provides Luxfer non-SGS and Luxfer SGS brand cylinders, meeting the specifications within the requirements document and the requirements of the line items. If a Contractor does not indicate how its proposed system meets certain requirements, NIST will determine it does not.

NIST intends to evaluate quotes and issues contracts based on the initial quotes received. Therefore, the Contractors initial quote should contain the Contractor’s best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors, if later determined by the Contracting Officer to be necessary.

Quoters must address each specification in the requirements document, and clearly demonstrate that the commercial items quoted meet each specification.

REQUIRED SUBMISSIONS

1. For the purpose of evaluating Technical Capability – Documentation that confirms the Contractor has demonstrated the ability to deliver the requirements of the Luxfer brand Gas Cylinders. Contractors must provide a copy of the Factory Acceptance Test Report prior to shipment.

2. The cylinders must be New. Used cylinders will not be considered for award. Contractors shall provide a Firm-Fixed price quotation for the following line items (s):

• Firm-Fixed Price: Delivery of 80 empty (size 30 cu-ft) Luxfer non-SGS Aluminum Gas

Cylinders, meeting all specifications in accordance with the Statement of Requirements document, inclusive of F.O.B Destination and Warranty. $__________________total firm-fixed price.

SEPARATLEY PRICED OPTIONAL LINE ITEM(s)

• Firm-Fixed Price: Delivery of 50 empty (size 30 cu-ft) Luxfer SGS Aluminum Gas Cylinders, meeting all the specifications in accordance with the Statement of Requirements document, inclusive of F.O.B Destination and Warranty.

$__________________total firm-fixed price.

• Firm-Fixed Price: Delivery of 50 empty (size 30 cu-ft) Luxfer non- SGS Aluminum Gas Cylinders, meeting all the specifications in accordance with the Statement of Requirements document, inclusive of F.O.B Destination and Warranty.

$__________________total firm-fixed price.

3. A complete version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

4. If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state, “The terms and conditions in this solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following.”

[Contractor shall list exception(s) and rationale for the exception(s)].

It is the sole responsibility of the contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order.

5. Quoter’s shall provide an active Unique Entity Identifier (UEI) for the System for Award Management (SAM) registration. Quoter’s must have an active registration at www.SAM.gov to submit a quotation.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC).

If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 9:00 a.m. Eastern Time on 6/30/2025. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker, not later than the date and time identified herein.

All questions regarding this notice must be submitted via e-mail to latish.walker@nist.gov one week prior to the expiration of the solicitation. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at http://www.osec.doc.gov/oam/acquistion_management/policy/.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. Statement of Requirements

2. Applicable Clauses & Provisions http://www.sam.gov/ mailto:latish.walker@nist.gov mailto:latish.walker@nist.gov http://www.acquisition.gov/far http://www.osec.doc.gov/oam/acquistion_management/policy/