Request for Qualifications Port Dock 7 Planning.pdf

Request for Consultant Qualifications 1

Request for Qualifications

(RFQ # 2022-02)

For the

Port of Newport Port Dock 7 Replacement Design, Permitting, Mitigation

Planning and Project Management

Issue date:

May 23, 2022

Closing location:

600 SE Bay Blvd., Newport, OR 97365

Closing date and time:

Electronic copies of your response must be received by 3:00 p.m. Pacific Standard Time on June 30, 2022

Table of Contents

Request for Consultant Qualifications (RFQ # 2022-02)

BACKGROUND

RFQ SUBMITTAL REQUIREMENTS

SELECTION CRITERIA

SELECTION PROCESS AND PROJECT SCHEDULE

CONCEPTUAL OVERLAYS AND RENDERINGS…………………………………………………………………………………………….6

Request for Consultant Qualifications 2

May 23, 2022

To: Applicant

RE: Request for Consultant Qualifications (RFCQ 2022-02) for the Port Dock 7 replacement design, planning, permitting, mitigation planning, and project management

Dear Applicant:

The Port of Newport (PON) invites you to submit a Statement of Consultant Qualifications (SOCQ) to redesign, attain permits which will include design for mitigation projects that may consist of further construction and in-water projects, participate in data collection from Port users, and provide project management services through construction of the new Port Dock 7 in the Newport Commercial Marina. The replacement of the public fishing pier in South Beach may be included in this project as mitigation for the new Port Dock 7.

This is a multi-year project that will be dependent upon appropriation of funding through the construction phase. The Port has already approved the budget for the planning phase of this project. This project may include planning for other changes to other Port infrastructure as needed to support the project.

To receive full consideration and to be invited to submit a final proposal for this work, please submit a Statement of Consultant Qualifications (SOCQ) meeting the submittal requirements as stated in this document by 31 June, 2022 to the following address:

Attn: Aaron Bretz, Director of Operations Port of Newport 600 SE Bay Blvd.

Newport, OR 97365 abretz@portofnewport.com

Requests for Proposals will be provided to the most qualified candidates. We look forward to receiving a SOCQ from you. If you have any questions regarding this request, please contact Aaron Bretz, Director of Operations. [Inquiries should be submitted in writing or via email no later than June 15th.] mailto:abretz@portofnewport.com

Request for Consultant Qualifications 3

BACKGROUND

Port Dock 7 is an extremely important part of the Port of Newport Commercial Marina, but it has reached the end of its service life and is not only in a state of disrepair, but the design is obsolete. The existing dock was built in the 1960’s as a recreational facility that predated the Port of Newport Recreational Marina. The typical commercial vessel of the 1960’s, 70’s and 80’s was able to fit on Port Dock 7, but as the commercial fishing industry has changed, vessel sizes have increased exponentially, and the Port is having significant challenges providing adequate moorage for modern vessels. The Port has created a design concept for the replacement docks that includes expansion and redesign so that the available space in the Commercial Marina can be used efficiently, and to allow additional vessels to come to the Port of Newport. The expansion efforts include mitigation concepts that capitalize on redesign and construction of other Port facilities that are also in need of replacement so that Port Dock 7 can be made larger. The redesign and construction of a new public fishing pier in South Beach is one such project that the Port may use as mitigation and would be part of this project. The Port is currently working with the Army Corps of Engineers on a Section 107 project through the Continuing Authorities Program to provide safe navigation and access by modern fishing vessels to what will be the new Port Dock 7. The Section 107 project is not a part of the Port Dock 7 rebuild contractually, but it will be ongoing through the planning of the new Port Dock 7.

This modernization effort at the Port of Newport will be the largest marina update undertaken since the construction of the South Beach Marina in 1978. The Port is seeking respondents who can undertake all levels of planning, structural engineering, agency consultation, permitting, coordination between related projects, project management, and information collection from Port users, all under the same contract. The initial phase of planning will require permit plans and permit applications as well as renderings for public presentation. The Port will only be contracting for Phase I at this time, but reserves the option to extend the contract up to and including project completion.

RFCQ SUBMITTAL REQUIREMENTS

Please submit your Statement of Consultant Qualifications by June 30, 2022 by 3:00 p.m. in accordance with the following requirements. The word “Respondent” in this document means an individual, an organization or a firm that submits, or intends to submit, a response.

1. Statement of Consultant Qualifications: The Statement (including the transmittal letter) shall not exceed a total of 8 pages. Resumes and references shall be included in an appendix and are not counted as part of the five pages. Documents must be submitted by email.

2. Transmittal Letter: The Statement of Qualifications shall be transmitted with a cover letter describing the respondent’s interest in providing consulting services to the PON. The cover letter should include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the consultant selection process. The person authorized to negotiate a contract with PON shall sign the cover letter. Address the cover letter and the Statement of Qualifications as follows:

Aaron Bretz, Director of Operations Port of Newport 600 SE Bay Blvd.

Newport, OR 97365

Request for Consultant Qualifications 4

3. Port Dock 7 questionnaire: Please answer the following five questions to the best of your ability regarding your experience as it relates to this request for qualifications.

a. What experience do you have with designing and developing engineering plans for marinas, floating docks, and piers? Provide specific examples and contact information, if applicable.

b. What experience do you have with submitting permit applications and agency consultation in Oregon for in-water construction projects? Provide specific examples and contact information, if applicable.

c. What experience do you have in project management of in-water construction projects? Provide specific examples and contact information, if applicable.

d. What experience do you have with preparing information and imagery for public consumption that’s related to ongoing planning efforts for construction projects? Provide specific examples and contact information, if applicable.

e. What experience do you have with planning eelgrass mitigation projects on the Oregon Coast?

Provide specific examples and contact information, if applicable.

SELECTION CRITERIA

The Port’s objective is to effectively and objectively evaluate the direct industry-related experience of all the Statements of Consultant Qualifications submitted in a timely manner. The Statement will be evaluated and scored on a 100‐point total basis using the following criteria:

1. Expertise in designing marinas, floating docks, and piers (preference to commercial facilities).

2. Experience with permitting in-water construction projects, and agency consultation for in-water construction projects (preference to experience with individual consultations with the Army Corps of Engineers for complex projects).

3. Expertise and experience in project management.

4. Expertise in gathering/using data and input from facility users to incorporate into design features.

5. Experience in planning and monitoring eelgrass mitigation projects on the coast.

6. Fee structure and staffing for the project.

Each criterion is worth 20 points with the exception of (4) and (6), which are 10 points each.

Two or more respondents may be invited to interview by phone between June 20th – 27th, 2022.

PON staff will provide the appropriate notice and schedule for interviews. The selection panel will make a recommendation to Port of Newport Commissioners and staff for a final selection of the most qualified respondent based primarily on technical expertise and experience in conducting similar work.

Once the top candidate has been selected, PON staff will negotiate a services contract with the selected candidate.

Request for Consultant Qualifications 5

SELECTION PROCESS AND PROJECT SCHEDULE

Project Timeline

The following timetable outlines the anticipated schedule for the project. The timing and the sequence of events resulting from this request for qualifications may vary and shall ultimately be determined by the selected consultant and PON staff. The timeline may vary pending the progress of grant requests and approvals; the Port intends to move forward, but may alter the schedule to conform to the requirements of granting agencies and funding sources. This graph includes tentative dates beyond planning phase I.

Dates Events

DATES EVENTS

May 23 – June 30, 2022 Advertisement RFCQ

June 30, 2022 3:00 p.m. PST deadline for submittal of RFCQ for full consideration

July 11– 13, 2022 Interviews

August 1, 2022 Notice to Proceed (pending funding approval)

January 31, 2023 Completion of permit plans, permit applications submitted conceptual renderings complete, end of phase I planning

April 1, 2023 Final Engineering plans complete

November 14, 2024 Construction Commences (pending permit and funding approval)

TBD Project completion to be determined by design and construction phasing as determined by the design process

*Highlighted sections to be accomplished as part of a different planning phase

Project Deliverables

At the end of phase I of planning, the Port of Newport will receive the following deliverables:

Permit applications to be submitted for the new Port Dock 7 and all associated mitigation work Permit plans in accordance with project timeline Conceptual renderings of the Port Dock 7 project as well as associated mitigation projects Updated project scope and timeline through completion of construction Detailed cost estimates through completion of construction Comparative statistics indicating added moorage and increased utility