Request_for_Qualifications_for_Maintenance_Activities_at_the_Buzzard's_Roost_Hydroelectric_Facility.pdf

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County of Greenwood, SC

REQUEST FOR QUALIFICATION

2025-RFQ-019

REQUEST FOR QUALIFICATIONS FOR MAINTENANCE ACTIVITIES AT THE

BUZZARD'S ROOST HYDROELECTRIC FACILITY

RELEASE DATE: September 18, 2025

RESPONSE DEADLINE: October 9, 2025, 2:30 pm

Please refer to the project timeline in this document for all important deadlines.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

INTRODUCTION

SUMMARY

Greenwood County (“Owner”) is requesting statements of qualifications from qualified contractors to perform specialized work related to maintaining a hydroelectric facility. The intent of this RFQ is to pre-qualify contractors with specific experience performing maintenance and repair activities of tainter gates and other civil related infrastructure at Hydroelectric facilities.

Greenwood County intends to select up to three (3) contractors that are qualified to handle such work at the

Buzzard's Roost Hydro facility. Once Greenwood County qualifies three (3) contractors, we can solicit quotes from the selected contractors for future work at the Buzzard's Roost Facility. This list will be utilized for a period not to exceed five (5) years.

TIMELINE

Bid Release Date: September 18, 2025

Question Submission Deadline: September 26, 2025, 12:00pm

Proposal Submission Deadline: October 9, 2025, 2:30pm

PRE-PROPOSAL MEETING

No Pre-Posal Meeting is scheduled for this project.

QUESTIONS

Questions concerning this RFQ specifications, or the identity of any omissions or discrepancies be submitted via the e-Procurement Porta located at https://procurement.opengov.com/portal/greenwoodsc, by Friday, September 26, 2025at 12:00 pm (local time).

All answers to inquiries will be posted on the County’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

ADDENDUM

Only changes made in writing by addendum and posted to the County’s e-Procurement Portal will be considered official. Answers provided verbally should not be considered.

Bidders are required to register for an account via the County’s e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenwoodsc.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

SCOPE OF WORK

Gate Repair and Maintenance

This RFQ is for the indefinite delivery of various repair and maintenance work to the civil works infrastructure at the Buzzard's Roost Hydroelectric Facility. This work could included maintenance or repairs to all structures such as seals, hoist, cabling, motors or other infrastructure necessary for operating the hydroelectric facility.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

INFORMATION TO PROPOSERS

PROPOSERS RESPONSIBILITIES

Each Proposer shall become familiar with the project site, the scope of the proposed work, and the quantity of work and will be held responsible to examine, and to fully comply with all the Contract Documents, to be defined in the contract.

QUALFICATION SUBMISSIONS

Qualifications must be submitted electronically through the County’s e-Procurement Portal: Greenwood

County e-Procurement Portal on Thursday, October 9, 2025 at 2:30 pm(local time).

ACCEPTANCE OR REJECTION OF PROPOSALS

The County reserves the right to reject any or all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, conditional, or otherwise irregular, or which has erasures or corrections in prices, or in which unit prices are omitted or are obviously unbalanced, may be rejected.

However, the County Manager reserves the right to waive informalities on the basis of its best interests.

QUALIFICATIONS OF PROPOSERS

Before any award is made, the County may require satisfactory evidence to show that the Proposer is fully prepared in every way to perform the management, furnish specified labor, equipment, supplies, and certifications required to complete the work. Proposers must be located within a reasonable distance of the project location to ensure a timely response to the project site.

PAYMENT OF WAGES, RELEASE OF LIEN, AND PERIODIC PAYMENTS

The contractor shall pay all employees for all hours worked in accordance with applicable laws. Monthly invoices may be submitted for progress payments. County may request that each invoice shall include certified payrolls for all employees working on the project. Invoices for stored materials shall be accompanied by proof of the stored materials, i.e., invoices.

LOCATION OF WORK

The proposed work is located in Newberry County, 35797 Hwy 34, Chappells, SC (Parcel ID # 29-1). Proposers must be located within a reasonable distance of the project location to ensure a timely response to the project site.

COLLUSIVE PROPOSALS

More than one proposal or one contract from an individual, a firm or partnership, corporation, or an association under the same name or different names will not be considered. Reasonable grounds for believing that the Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals in which such Proposer is interested. Any or all proposals will be rejected if there is any reason for believing that collusion exists among any of the Proposers; participants in such collusion will not be considered in future proposals.

PROHIBITION OF GRATUITIES

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement or subcontract, or to any solicitation or qualification therefore.

RIGHT TO PROTEST

Any prospective bidder or offeror who is aggrieved in connection with the solicitation of a contract or intended award shall protest to the Procurement Officer. The protest must be in writing, submitted to the

Procurement Officer, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. Protests must be received by mail or hand delivered within seven (7) days from the date of intended award to the following address:

Greenwood County Administration

Attn: Anita Baylor, Procurement Officer

1025 Deadfall Rd. East

Greenwood, SC 29649

AWARD OF CONTRACT

All bidders must certify that if awarded a contract they will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

INSURANCE

Successful Proposer shall be required to provide insurance as stated below and as required by other provisions of the RFQ. This insurance is to be on the comprehensive form, shall protect the Successful Proposer, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Successful Proposer, its agents, employees or subcontractors.

The required insurance policy must be written by a company licensed to do business in the State of South

Carolina at the time of issue.

The information described below sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Successful Proposer’s liability.

Workman's Compensation and Employer’s Liability Insurance

The Successful Proposer and all Subcontractors shall carry Workman’s Compensation and Employer’s Liability

Insurance covering all employees employed by him or Subcontractors in accordance with the Statutes of the

State of South Carolina and any applicable laws, while engaged under any awarded Contract issued from this

RFQ.

Statutory Limits, Employers Liability- $100,000 minimum

Comprehensive General Liability Insurance

General liability coverage as required in the RFQ shall contain no exclusion relative to blasting, explosion, collapse of buildings, or damage to underground property.

The Successful Proposer shall carry comprehensive general liability insurance with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage:

$1,000,000.00 - Each Accident

$1,000,000.00 - Aggregate

Fleet Liability

The Contractor shall carry a comprehensive fleet liability policy with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage: $1,000,000.00 - Each Accident

The Successful Proposer and Subcontractors shall submit certificates of insurance to the Owner at the same time as signed contracts and bonds.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

AGREEMENT REQUIREMENTS

S.C. LAW CLAUSE

Upon award of an agreement for these services, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Greenwood County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful company from requirements excluding the company from being authorized and/or licensed to do business in Greenwood County, these requirements are in effect. By submission of this signed proposal, the company agrees to subject itself to the jurisdiction and process of the Eighth Judicial

Circuit Court of Greenwood County, as to all matters and disputes arising or to arise under the agreement and the performance thereof including any questions as to the liability for taxes, licenses or fees levied by State or local government.

COMPANY RESPONSIBILITY

Each company shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for Qualifications. The failure or omission of a company to acquaint itself with existing conditions shall in no way relieve them of any obligation with respect to this Request for Qualifications or to the agreement.

AFFIRMATIVE ACTION

The company will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the disabled and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical disability.

PRIME CONTRACTOR RESPONSIBILITIES

The Company will be required to assume sole responsibility for the complete effort, as required by this RFQ.

The County will consider the company to be the sole point of contact with regard to contractual matters.

SUBCONTRACTING

If any part of the work covered by this RFQ is to be subcontracted, the company shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved by the County. The successful company will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein. Subcontractors will be bound by this agreement and this obligation must be included in Prime and

Subcontractors agreements.

OWNERSHIP OF MATERIAL

Ownership of all data, material, and documentation; including, but not limited to, architectural plans and drawings, originated and prepared for the County pursuant to this agreement shall belong exclusively to the

County. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion for this project and for any future

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility project as determined in the best interest of Greenwood County. The use and/or reuse shall be at no additional cost to Greenwood County.

NONRESIDENT TAXPAYERS

If the company is a South Carolina nonresident taxpayer and the agreement amount is $10,000 or more, the company acknowledges and understands that in the event it is awarded an agreement, the Company shall submit a Nonresident Taxpayer Registration Affidavit (State form #1-312-6/94), before an agreement can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of State’s Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws

(1976) as amended.

INDEMNITY

The Company hereby agrees to indemnify and save harmless the County, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney’s fees for trial and on appeal of any kind and nature arising or growing out of or in any way connected with the performance of the Agreement, whether by act of omissions of the company, its agents, servants, employees or others, or because of or due to the mere existence of the Agreement between the parties.

TERMINATION FOR DEFAULT

The County Manager has the right to terminate for default if the company fails to perform the Work, if the company fails to perform the Work within the time specified in the Agreement, or if the company fails to perform any other provisions of the Agreement. If exercised, the County becomes the owner of documents that are paid for and may utilize them in any manner the County deems appropriate.

TERMINATION FOR CONVENIENCE

The County may without cause terminate this agreement in whole or in part at any time for its convenience. In such instance, an adjustment shall be made to the company for the reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, delay damages, unabsorbed or under absorbed overhead of the company or its subcontractors. The failure of the

Company to include a termination for convenience clause into its subcontracts and material purchase orders shall not expose the County to liability for lost profits in conjunction with a termination for convenience settlement or equitable adjustment. The company expressly waives any claims for lost profit or consequential damages, delay damages, or indirect costs which may arise from the County’s election to terminate this agreement in whole or in part for its convenience. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion.

NON-APPROPRIATION OF FUNDS

This agreement shall be subject to the availability and appropriation of funds by Management, and

Greenwood County Council. If County Council does not appropriate the funding needed for this product, Greenwood County will not be obligated to pay the contract price. No act or omission by Greenwood County, 2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility which is attributable to non-appropriation of funds, shall constitute a breach of or default under this agreement.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

PROPOSAL CONTENT AND SELECTION PROCESS

All proposals must be submitted by an authorized representative who certifies having read this Request for

Qualifications (RFQ) in its entirety and who has the legal authority to bind the entity.

PROPOSAL CONTENTS

To facilitate review of your Proposal by Greenwood County, it is requested that your submission be no longer than fifteen (15) pages and conform to the following format:

A. Bid Holding and Authorization Form – Proposers must download and complete the Bid Holding and

Authorization Form located in the VENDOR SUBMISSION CHECKLIST section of this RFQ.

B. Experience of the Firm – provide a listing of your team’s prior experience and qualifications in renovations for projects similar in size, scope, and complexity. Provide a list of similar projects completed within the past 5 years.

C. References – Provide the name, address, and contact information for at least three (3) references familiar with the quality of the work completed by the Contractor on similar projects or projects with similar elements.

INSURANCE

Provide a a copy of the firm’s certificate of insurance, showing the firm’s current limits of commercial general liability, employer’s liability, business automobile liability and professional liability.

Upload a copy of your Certificate of Insurance in the VENDOR SUBMISSION CHECKLIST section of this RFQ.

PROPRIETARY INFORMATION

Companies must clearly mark as “Confidential” each part of their submittal which they consider to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South

Carolina, 1976 as amended (Freedom of Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40.

Greenwood County reserves the right to determine whether this information should be exempt from disclosure and no legal action may be brought against Greenwood County and/or its agents for any determination in this regard.

SELECTION PROCESS

Upon receipt of the Qualification packages from each General Contract, Greenwood County Administration will verify that each submission is complete. Acceptable Statements of Qualifications will be forwarded to the

Selection Committee for evaluation.

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2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. EXPERIENCE/TECHNICAL APPROACH

Demonstrated experience working on similar hydroelectric facilities with specific interest in prior work on tainter gates.

Points Based 50 (50% of Total)

2. REFERENCES

Information gathered from three provided references for which the contractor has performed similar work in the past three years.

Points Based 25 (25% of Total)

3. Responsiveness

Greenwood County is looking for contractors that have the capacity and geographical location to respond quickly for maintenance and repair needs.

Points Based 25 (25% of Total)

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

TERMS OF CONTRACT

A. This solicitation does not commit Greenwood County to award an agreement, to pay any costs incurred in the preparation of a qualification and of any supplementary presentation, or to procure or contract for the articles of goods or services. Greenwood County reserves the right to accept or reject any or all Requests for Qualifications received as a result of this solicitation, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation if it is in the best interest of the

County to do so.

B. The contract agreement will be made between the County and the successful General Contractor on the County standard contract forms.

C. Greenwood County reserves the right to accept or reject any and all proposals received in response to this Request for Proposals. Greenwood County will not pay for any costs incurred by the submitting

General Contractor in preparation of a response to the Request for Qualifications, or any costs associated with negotiations prior to the awarding of a contract.

D. Greenwood County reserves the right to cancel this Request for Qualifications, or cancel any negotiations resulting from this RFQ, or decline to enter into a contract for the proposed work of this project is such action if deemed to be in the best interest of the County.

E. Greenwood County reserves the right to retain all qualifications submitted. Submission of a statement of qualification indicates acceptance by the company of the conditions contained in this Request for

Qualification unless clearly and expressly noted in the statement of qualification submitted and confirmed in the contract between Greenwood County and the firm selected.

F. Failure to submit all required information may in the sole determination of Greenwood County be deemed as a nonresponsive statement of qualification.

2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

VENDOR SUBMISSION CHECKLIST

Bid Holding & Authorization Form*

Please download the below documents, complete, and upload.

• Bid_Holding_and_Authorizati...

*Response required

Experience of Firm*

Upload your Experience of your Firm here.

*Response required

References*

Upload your References here.

*Response required

Certificate of Insurance*

Upload a copy of your Certificate(s) of Insurance here.

*Response required

Drug Free Workplace Certification*

By submitting a Bid, the Bidder certifies that, if awarded a contract, the Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

☐ Please confirm

*Response required

Bid Certification*

You agree to hold your Bid open for a minimum of ninety (90) calendar days after the Opening Date. You agree that your bid can be made public under the Freedom of Information Act, 5 U.S.C § 552. Greenwood County reserves the right to reject any and all bids, and to waive any informalities or irregularities.

☐ Please confirm

*Response required

Contractor License Information*

List your License Number, Classification, License Group Number and Qualifying Party Information here.

Firm will be disqualified if firm does not possess a valid and current South Carolina Contractor’s license for the project.

*Response required

Non-Discrimination Statement*

The Company certifies that:

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2025-RFQ-019 Request for Qualifications for Maintenance Activities at the Buzzard's Roost Hydroelectric Facility

• No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any RFQ submitted to

Greenwood County or the performance of any agreement resulting there from.

• That it is and shall be the policy of this Company to provide equal opportunity to all businesspersons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women;

• In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company.

• That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any agreement or portion thereof which this company may hereafter obtain and;

• That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of agreement entitling the Greenwood

County to declare the agreement in default and to exercise any and all applicable rights and remedies, including, but not limited to, cancellation of the agreement, termination of the agreement, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on an agreement.

☐ Please confirm

*Response required