REQUEST_FOR_QUALIFICATIONS_CITY_OF_KINGMAN_CONSTRUCTION_MANAGER_AT_RISK_FOR_FIRE_STATION_25.pdf

REQUEST FOR QUALIFICATION

CITY OF KINGMAN

Building Maintenance

2025-RFQ-039

REQUEST FOR QUALIFICATIONS CITY OF KINGMAN

CONSTRUCTION MANAGER AT RISK FOR FIRE

STATION 25

ISSUE DATE: December 31, 2025

PROPOSAL DUE DATE: January 27, 2026, 12:00 pm (Arizona Time)

CONTACT PERSON:

Shane Shilstone, Project Manager

(928) 692-3106 sshilstone@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request for Qualification #2025-RFQ-039, REQUEST FOR QUALIFICATIONS CITY OF KINGMAN CONSTRUCTION

MANAGER AT RISK FOR FIRE STATION 25 2

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

CITY OF KINGMAN

I. INTRODUCTION

II. SCOPE OF SERVICES

III. RESPONSE INSTRUCTIONS AND REQUIREMENTS

IV. INSURANCE REQUIREMENTS

V. SELECTION PROCESS AND CONTRACT AWARD

VI. EVALUATION CRITERIA

VII. PREFERENCE IN PURCHASING

VIII. VENDOR QUESTIONNAIRE

Attachments:

A - Attachment A

MANAGER AT RISK FOR FIRE STATION 25 4

1. INTRODUCTION

1.1. General Information

The City of Kingman, Arizona (City) is seeking

A qualified construction manager/general contractor to provide complete construction services as the

Construction Manager at Risk (CMAR) for the Design/ Pre-Construction Services for Fire Station 25.

The City's goal is reduce response time and better serve the community.

The City provides a full range of services including public safety, highways and streets, economic development, parks, golf, pools, recreation, water, wastewater, solid waste, airport, development services, and other administrative/support services. The City serves as the Mohave County, Arizona seat and has a population of more than 35,000. It employs 400+ full-time employees who provide services for 31 divisions. More detailed information on the City and its finances can be found in the City's Annual

Comprehensive Financial Report on the City's website at www.cityofkingman.gov.

1.2. Submittal Location and Details

Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/cityofkingman by no later than 12:00 pm, Arizona time, on

Tuesday, January 27, 2026. Any response received after 12:00 pm, Arizona time, on Tuesday, January 27, 2026 will not be accepted.

Mailed, faxed, hand-delivered, and e-mailed Responses will not be accepted. Mailed Responses will be disposed of, unopened, and will not be returned to the Respondent.

The City anticipates selecting and notifying the selected firm by March 2, 2026 and requesting the award of the contract at the City Council Meeting on 3/17/2026. There is not an expressed or implied obligation for the City of Kingman to reimburse responding proposers for any expenses incurred in preparing proposals in response to this request.

During the evaluation process, the City of Kingman reserves the right, where it may serve in the City’s best interest, to request additional information or clarification from proposers. At the discretion of the City of

Kingman, each respondent submitting a response may be requested to attend interviews as part of the evaluation process.

The City of Kingman reserves the right to retain all responses submitted and to use any ideas in a response, regardless of whether that response is selected. Submission of a response indicates acceptance by the respondent of the conditions contained in this request for qualifications.

1.3. RFQ Schedule

The City anticipates the following general timeline of key events during the response evaluations and contract award period:

http://www.cityofkingman.gov/ https://procurement.opengov.com/portal/cityofkingman

MANAGER AT RISK FOR FIRE STATION 25 5

Post RFQ: December 31, 2025

Pre-Proposal Meeting (Mandatory): January 7, 2026, 12:00pm

City Complex, 310 N. 4th Street, Kingman, AZ

Questions from Respondents Due: January 14, 2026, 12:00pm

Last Day for an Addenda: January 16, 2026

Response Due Date: January 27, 2026, 12:00pm

Notice of Intent to Award: February 18, 2026

Contract negotiations: 2/19/2026 to 2/27/2026

Council Contract Award: March 17, 2026

1.4. Non-Mandatory Pre-Selection Meeting

A Non-MandatoryPre-Selection Meeting will be held at 12:00 pm, Arizona time, on Wednesday, January

7, 2026 at City Complex, 310 N. 4th Street, Kingman, AZ. Statements made by City representatives during pre-selection meetings are not binding unless the City has confirmed through written addendum.

1.5. Questions

Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this RFQ (Questions Due

From Proposers).

2. SCOPE OF SERVICES

2.1. Request For Qualifications City Of Kingman Construction Manager At Risk

For Fire Station 25

The project will consist of master planning and pre-construction services for a new fire station, administration, and possible future dispatch building of approximately 25,000 SF. The City has entered into a professional services contract with Seabury Fritz Architects, Inc., for programming, site evaluation, and concept design. The CMAR shall work closely with and be an integral part of this project team during the design and construction phases of the project.

This project is a high priority for the City, and the selected CMAR must demonstrate the ability to provide innovative, practical solutions that expedite the construction schedule while maintaining quality and controlling costs. The City intends to procure the CMAR early in the process so the CMAR can support the design team from project initiation through completion by providing real-time cost modeling, constructability input, and value engineering throughout design. The total estimated construction cost for performing the work under this project is expected to be approximately 7.1million.

MANAGER AT RISK FOR FIRE STATION 25 6

3. RESPONSE INSTRUCTIONS AND REQUIREMENTS

3.1. Response Format

The City will follow the evaluation process and selection criteria described in this RFQ. In order to provide each Respondent an equal opportunity for consideration, adherence to a standardized response format is required. The format of each response must contain the following elements organized into separate chapters and sections, in an order determined by the Respondent:

A. Cover letter;

B. Sample contract with terms and conditions;

C. Detailed response to all requirements;

D. Description of the experience and knowledge base of the Proposer;

E. Proposer Signature Page;

F. Proposer Guarantees and Warranties;

G. References (a minimum of three (3) must be provided);

H. New Vendor Application;

I. IRS W-9 Form; and

J. Optional - Vendor EFT Form

All requested items must be included with the Response or it will be considered non- responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each respondent must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned responses will be considered non-responsive and will be rejected. Responses must be signed by a duly authorized representative of the responding firm If a response is signed by an agent of the firm, a

Power of Attorney showing the authority of the agent to sign must be submitted with the response or the response will be rejected.

The City will not be liable for any cost incurred by Respondents in preparing and submitting responses.

Respondents may not collect response preparation charges from the City as a result of cancellation of this

RFQ.

In the case of error in the extension of prices in the response, the unit price will govern. No response shall be altered, amended or withdrawn after the specified RFQ closing date and time.

It is the responsibility of the Respondent to examine the entire request for qualifications package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Respondent to check the Response for accuracy before submitting a response.

MANAGER AT RISK FOR FIRE STATION 25 7

3.2. Minimum Qualifications

Firms shall possess the qualifications and Arizona licenses as required by law, in addition to having extensive knowledge, expertise, and a minimum of 5 years of experience.

3.3. Periods of Time

Periods of time, stated as a number of days, shall be calendar days unless otherwise specified.

3.4. Response Withdrawal

Any response may be withdrawn at any time prior to the specified date and time for RFQ closing. The City will not accept late responses, late requests for modifications, or late withdrawals. All responses shall be irrevocable for one hundred twenty (120) calendar days from the day of RFQ closing.

Delays in submitting your response will not be considered excusable to the time requirements contained within this RFQ.

3.5. Addenda

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

It is the responsibility of the Respondent to ensure that they have received all Addendums. Solicitation

Addenda will be posted to the RFQ on the City's OpenGov procurement portal where the RFQ is posted.

Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

3.6. Copies

Respondents may obtain copies of current or past procurement documents through the procurement portal.

If a document is not available through the procurement portal, Respondents may request copies through the

City Clerk's office. The charge per copy is payable in advance. Please contact the City Clerk’s Office for a current per copy cost.

3.7. Late Delivery of Responses

Late responses will not be considered under any circumstances. Delays in submitting your response will not be considered excusable to the time requirements contained within this request for qualifications.

3.8. Extension of Time

Prior to proposal opening, the City shall have the authority to extend the deadline for the submittal of proposals when unforeseen circumstances arise. If this occurs, the City will post an addenda at a minimum of five (5) business days prior to the proposal’s original opening date.

3.9. Collusion

Upon evidence that collusion exists among Respondents, none of the responses of participants in such collusion will be considered. All involved responses shall be rejected. The Respondent will be required to complete, notarize and submit a "No-Collusion Affidavit" upon request by the City. Failure of the

Respondent to submit a properly executed affidavit upon request by the City shall be grounds for rejection of the response.

https://procurement.opengov.com/portal/cityofkingman

MANAGER AT RISK FOR FIRE STATION 25 8

3.10. Rejection of Responses

The City reserves the right to waive technical defects, discrepancies and minor irregularities in a response.

The City reserves the right to re-seal any response that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

The City reserves the right to award any alternatives set forth in the RFQ documents at its sole discretion.

Responses may be rejected if there are any alterations to the required forms, additions not called for, conditional responses, incomplete responses, or irregularities of any kind. The City reserves the right to reject any response not in compliance with the RFQ documents, or prescribed public response procedures and requirements. Written notice of rejection of all response shall be sent to all Respondents. ALL

UNSIGNED RESPONSES SHALL BE REJECTED.

3.11. Rejection of All Responses and Cancellation of Award

The City reserves the right to reject all responses or to cancel award of the contract at any time before execution of the contract by both parties if rejection of all responses or cancellation of the award is deemed to be in the City's best interest. In no event shall the City have any liability for the cancellation of award.

3.12. Conflicts of Interest

A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City

Council review and approval.

3.13. Reissuance of RFQ

The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

3.14. Protest of Award

A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

RFQ Award Protest, RFQ - 2025-RFQ-039

City of Kingman

Attn: Tina Moline

MANAGER AT RISK FOR FIRE STATION 25 9

310 N. 4th Street

Kingman, AZ 86401

3.15. Vendor Registration

Prior to the execution of a Contract, the successful firm must properly fill out and complete a City Vendor

Application and IRS W-9 Form, and include the documents with the Response.

3.16. Licenses

Respondents will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html.

For details regarding how to submit an application, pay the license fee, etc., please visit our website at:

https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.17. Disputes

In the event any doubt or differences of opinions exists as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

3.18. Confidentiality

A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by frims shall become the sole and exclusive property of the City and become a public record.

B. Responses shall be opened publicly at the time and place designated in the RFQ. The name of each

Respondent and such other relevant information as is specified by rule shall be publicly read and recorded.

The responses shall be open for public inspection after contract award, if any.

C. To the extent the Respondent designates, trade secrets or other proprietary data contained in the response documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title

39, Chapter 1, relating to public records.

3.19. Transaction Privilege Tax (TPT)

The City is not exempt from Transaction Privilege Tax (TPT); Respondent must include tax in the pricing proposal, when applicable.

4. INSURANCE REQUIREMENTS

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

MANAGER AT RISK FOR FIRE STATION 25 10

4.1. Required Insurance Policies

All insurance, with the exception of Workers Compensation and Professional Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be be primary and include a waiver of subrogation. Respondent agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

4.2. Commercial General Liability

Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits of not less than:

A. Each Occurrence: $1,000,000

B. General Aggregate: $2,000,000

4.3. Commerical Automobile Liability

$1,000,000 Commercial Auto (can be waived, depending on circumstances)

4.4. Worker's Compensation

Per Occurrence: statutory requirement

4.5. Other and Professional Liability

$1,000,000 - Applicable to design services (architects or engineers).

Pollution, where necessary.

Builders Risk (for new construction). Bid bonds may be required and if awarded, payment and performance bonds. All bonds must be verified before work can begin.

4.6. Minimum Limits

The City in no way warrants that the minimum limits contained herein are sufficient to protect the contractor from liabilities that might arise out of the performance of work under this contract/agreement. The contractor is free to purchase such additional insurance as may be determined necessary.

5. SELECTION PROCESS AND CONTRACT AWARD

5.1. Selection Process

A selection committee will evaluate the responses and score them in accordance with the evaluation criteria listed in Section 6 of this solicitation. Respondents will be ranked according to their combined scores.

5.2. Interviews

The City may interview some or all of the firms at any point during the evaluation process. Information provided during the interview process will be taken into consideration in the evaluation process.

MANAGER AT RISK FOR FIRE STATION 25 11

5.3. Other Information

Information that Evaluation Committee Members have regarding a specific responder, aside from what is provided in the response, may be taken into consideration during the evaluation process.

5.4. Special Conditions for Submitting a Response

Submission of a Response indicates acceptance by the firm of the conditions contained in this RFQ.

The contents of the Response and any clarifications distributed by the City shall become part of the contractual obligation and incorporated by reference into the ensuing contracts.

5.5. Notice of Intent to Award a Contract

The firm selected to move forward with contract negotiations will be notified in writing (either by email or other formal means), which serves as the Notice of Intent to Award, on March 2, 2026. A Notice of Intent to Award does not create a contract. Contracts are not considered executed until formal award by the City

Council and signature of the selected firm.

RFQ results will be posted on the City of Kingman's OpenGov portal.

5.6. Contract Negotiations

Within fourteen (14) days after the Notice of Intent to Award a Contract, Proposer shall submit all documents necessary for the successful execution of the contract, such as insurance or performance and payment bonds, if required.

Negotiations may be considered in person, in writing, or by telephone.

Terms, conditions, prices, methodology, or other features of the fee proposal may be subject to negotiation and subsequent revision. As part of the negotiation, the respondent may be required to submit supporting financial, pricing, and other data in order to allow a detailed evaluation of the feasibility, reasonableness, and acceptability of the fee proposal.

The mandatory requirements of the RFQ shall not be negotiable and shall remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

In the event the City is unable to negotiate terms it deems acceptable, the City may withdraw its selection and select another firm. It is anticipated that negotiations will be concluded and a contract for REQUEST

FOR QUALIFICATIONS CITY OF KINGMAN CONSTRUCTION MANAGER AT RISK FOR FIRE

STATION 25 will be presented for consideration and approval by the City Council on 3/17/2026.

Additionally, if the City and the Proposer are unable to agree on final contract terms by the end of the negotiation period (as set forth in the RFQ Scheduled included in this document) , the City may withdraw its selection and move forward with contract negotiations with another Proposer.

5.7. Commencement of Work

Proposer will not perform any billable work, provide any material or service under this contract until the

Proposer receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

6. EVALUATION CRITERIA

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No. Evaluation Criteria Scoring Method Weight (Points)

MANAGER AT RISK FOR FIRE STATION 25 13

1. REQUEST FOR QUALIFICATIONS CITY

OF KINGMAN CONSTRUCTION

MANAGER AT RISK FOR FIRE STATION

SECTION IV–STATEMENT OF

QUALIFICATIONS SELECTION

CRITERIA

The CMAR will be selected through a qualifications-based selection process. Firms interested in providing CMAR services must submit a Statement of Qualifications (SOQ) that addresses the following issues:

A. General Information. (15 points)

1. (5 points) Provide a general description of the firm and/or team that is proposing to provide CMAR services. Explain the legal organization of the proposed firm or team. Provide an organization chart showing key personnel.

2. (5 points) Provide the following information:

1. List the Arizona professional and contractor licenses held by the firm/team and the key personnel who will be assigned to this project. Provide the license number and explain if held by an individual or the firm.

2. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims

(public or private, including third party claims) arising from a contract which resulted in litigation or arbitration within the last five years. Briefly describe the circumstances and the outcomes.

3. Describe the firm’s bonding capacity. Include as an appendix a letter from an A- or better surety company that substantiates the firm’s/team’s stated bonding

N/A N/A

MANAGER AT RISK FOR FIRE STATION 25 14

capacity. (Said letter included in the appendix will not count towards the maximum page limit of the SOQ).

3. (5 points) Briefly describe your subcontractor selection plan. The selection of subcontractors must be based on qualifications or a combination of qualifications and price, but should not be based on price alone. (Note: your Subcontractor selection plan will be included in the

CMAR contract.) Discuss the amount of work that may be performed by local subcontractors including suppliers and services.

B. Experience and qualifications of the firm/team and key personnel. (40 points)

1. (15 points) Provide a list of projects (at least two) of comparable character, size, budget and complexity on which the firm/team served as either the

CMAR or General Contractor. For each project provide the following information:

A. Description of the project, including name and location.

B. Role of the firm (specify whether

CMAR or General Contractor).

C. Role of each key team member who worked on the reference project and the percentage of the time spent on said project

D. Project’s original contracted construction cost and final construction cost. Explain the difference.

E. Construction dates

F. Project Owner

MANAGER AT RISK FOR FIRE STATION 25 15

G. Reference information (two names with current telephone numbers/email addresses per project).

Preference will be given to firms that have experience with alternative project delivery methods (i.e. CMAR, Design Build or JOC) on successful projects.

2. (20 points) Highlight each key person’s experience in the following areas: role in delivering past CMAR or alternative delivery projects, experience working in a collaborative environment in both the pre-construction and construction phases, analyzing and generating innovative alternatives and evaluating them using real time pricing, constructing water facilities in commercial areas and being an advisor to an Owner.

3. (5 points) List any proposed subcontractors, including key staff names and the experience and qualifications of these individuals.

C. Understanding of the project and approach to performing the required services. (30 points)

1. (10 points) Discuss the major issues your team has identified on this project and how your team will mitigate them. Critical project issues considered are constructability concerns, risk areas affecting the project delivery, design concerns, permitting, utilities, material availability and project costs.

2. (10 points) List specific innovations and/or innovative approaches for the project illustrating potential project savings, schedule acceleration, risk reductions and improved quality your team can deliver.

3. (5 points) Discuss the particular expertise your team offers and how

MANAGER AT RISK FOR FIRE STATION 25 16

you propose to use this expertise to benefit and add value to the project.

4. (5 points) Describe your understanding of the CMAR role for the project and its responsibilities. Describe your approach to performing preconstruction services.

D. Current workload and the ability of the project team to start immediately. (10 points)

A. Provide a table or list that summarizes the current major assignments of all key team members, percentage of time committed to each assignment, anticipated end date of major assignments, and percentage of time to be committed to this project. Also include a statement as to when the team would be available to start work on this project. Firms that demonstrate their ability to start immediately and to effectively manage this project, in addition to their current workload, will be scored the highest.

E. Overall evaluation of the firm/team and its perceived ability to provide the required services. (5 points)

This is to be determined by the selection panel members. No submittal response is required.

7. PREFERENCE IN PURCHASING

2-349 PREFERENCE IN PURCHASING.

A. Resident bidders. When evaluating a bid, except for procurement of construction services, the applicable amount of the City’s transaction privilege taxes shall not be included when the City is evaluating an award to be made between a City of Kingman bidder and an Arizona based non-City of Kingman bidder. This section may be utilized for non-bid purchases as well.

B. Non-resident bidders; award of identical offers. When a department receives offers identical in price, fitness, availability, and quality, and chooses to award a contract, the department shall award the contract based on the following order of precedence:

MANAGER AT RISK FOR FIRE STATION 25 17

1. The department shall award the contract to the offeror among those submitting identical offers that is offering goods and/or services that have been manufactured or produced in

Arizona.

2. If 2 or more offerors submit identical offers, and they offer goods and/or services manufactured or produced in Arizona, the department shall award the contract by drawing lots among the identical offers offering goods and/or services that have been manufactured or produced in Arizona. The department may request either in the solicitation document, following closing of the solicitation or at any other time deemed appropriate, any information needed to determine if the goods and/or services in the solicitation are manufactured or produced in Arizona. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

3. If the department receives identical offers, and none of the identical offers offer goods and/or services manufactured or produced in Arizona, and then the department shall award the contract by drawing lots among the identical offers. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

C. Determining if offers are identical. A department shall consider offers identical in price, fitness, availability, and quality as follows:

1. Bids received in response to an invitation to bid (IFB) or request for quotation are identical in price, fitness, availability, and quality if the bids are responsive and offer the goods and/or services described in the IFB or request for quotation at the same price.

2. Proposals received in response to a request for proposals (RFP) are identical in price, fitness, availability, and quality if they are responsive and achieve equal scores when scored in accordance with the evaluation criteria set forth in the RFP.

3. Evaluating each offeror’s performance of previous work history for the City.

D. Procedure for drawing lots. In any instance when this section calls for the drawing of lots, the department shall draw lots by a procedure that affords each offeror subject to the drawing a substantially equal probability of being selected, and that does not allow the person making the selection the opportunity to manipulate the drawing of lots to increase the probability of selecting 1 offeror over another.

If the solicitation is for the procurement of goods for less than $50,000, the offeror shall include a statement as to qualification for any preference in purchasing pursuant to CC 2-349.

8. VENDOR QUESTIONNAIRE

8.1. Response Package*

The Response package shall include at a minimum, in this order:

A. Cover Letter: Provide a cover letter that confirms the Respondent’s understanding of this RFQ, and provide an overview of the history and qualifications of the firm.

MANAGER AT RISK FOR FIRE STATION 25 18

B. Sample Contract with Terms and Conditions

C. A detailed response to all requirements (as listed in Section 3. Response Instructions and

Requirements).

D. A sufficient description of the experience and knowledge base of the Respondent to show the

Respondent's capabilities should be included with the Response. At a minimum, the description of the experience and knowledge base of the Respondent should include:

1. A brief description of the history and mission of the Respondent, the length of time the

Respondent has been in business, a description of the Respondent’s organizational culture and a description of the Respondent’s customer make-up;

2. A statement of how long the Respondent has provided services similar to the Services requested herein;

3. A general description of the Respondent’s experience and background in providing services similar to the Services requested herein;

4. Any other relevant information about the experience and knowledge base of the Respondent which is deemed to be material; and,

5. Disclosure of any past or pending litigation.

*Response required

8.2. Respondent Signature Page*

Please download the below documents, complete, and upload.

• RESPONDENT_SIGNATURE_PAGE.pdf

*Response required

8.3. Respondent Guarantees and Warranties*

Please download the below documents, complete, and upload.

• RESPONDENT_GUARANTEES_AND_W...

*Response required

8.4. References*

Please download the below documents, complete, and upload. Proposers shall provide a minimum of three

(3) references.

• REFERENCES.pdf

*Response required

8.5. Respondent Addenda Confirmation*

Respondent hereby acknowledges it is the responsibility of the Respondent to ensure they have received all

Addendums and responses to questions. Solicitation Addenda will be posted to the RFQ on the City's 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MANAGER AT RISK FOR FIRE STATION 25 19

OpenGov procurement portal where the RFQ is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

☐ Please confirm

*Response required

8.6. Please state the full name, title, and organization name of the person confirming the items in 9.5.* *Response required

8.7. For the purpose of applying 2-349 Preference in Purchasing, is your company/agency located within the City of Kingman city limits?* ☐ Yes

☐ No

*Response required

8.8. New Vendor Application/Existing Vendor Verification Form* Please download the below documents, complete, and upload. If you are a new vendor, please complete the

New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor

Verification Form.

• New_Vendor_Application.pdf

• Vendor_Verification_Form.pdf

*Response required

8.9. (Optional) Vendor EFT Form Please download the below documents, complete, and upload.

• Vendor_EFT_form,_FAQ_and_in...

8.10. W-9*

Please download the below documents, complete, and upload.

• W-9.pdf

*Response required

8.11. Please upload a copy of your City of Kingman business license (if applicable)

8.12. The City will be requiring the attached Sample CMAR Contract to be executed.* Please download the below documents.

• Sample_CMAR_Contract.docx https://procurement.opengov.com/portal/cityofkingman 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MANAGER AT RISK FOR FIRE STATION 25 20

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8.13. No Collusion Affidavit*

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