REQUEST FOR PROPOSALS PTC 24_04.pdf

REQUEST FOR PROPOSALS PTC 24-04

SS4A Traffic Safety Plan

I. Invitation to Service Providers

The City invites you to submit a Qualifications from your firm that clearly presents your experience, expertise, and professional capabilities on a project of this nature. The City of

Peachtree Corners (hereinafter called “City”) will receive sealed technical proposals until February

11, 2026, 4:00 PM EST, for the above referenced project and the City invites consultants to submit proposals responsive to the specific requirements set forth in this request for proposals (RFP).

Any questions and/or specifications that may need clarification shall be submitted via email to the

City’s representative at jnguyen@peachtreecornersga.gov. The email shall include the correspondent’s name, company, mailing address, email address, and a direct phone number. It shall be the consultant’s responsibility to seek clarification as early as possible prior to the opening of proposals. The deadline for the submission of questions via email is February 4, 2026, 4:00 PM

EST. All responses to questions and clarifications will be issued as an Addenda uploaded to the

City’s website and sent to all parties who notified the City as an interested consultant. Only questions answered by Addenda will be binding. The proposals must be sent via FTP, hard copy, or email to:

James Nguyen, PE

City of Peachtree Corners

310 Technology Parkway

Peachtree Corners, Georgia 30092 jnguyen@peachtreecornersga.gov

The proposal should be marked with the proposing firm’s full legal name and “RFP 24-04 SS4A

Traffic Safety Plan.” If submitted electronically, both the Email Subject and document should have the proposing firm’s full legal name and “RFP 24-04 SS4A Traffic Safety Plan.” Electronic submissions are adequate and are encouraged. Hard copy submittals must bear on the outside the name and address of the consultant and include an electronic version of the proposal on a flash drive. No proposal may be withdrawn or modified in any way after the deadline for the proposal.

Proposals must be valid for ninety (90) days following the opening date.

The City may request additional information from suppliers to clarify elements of their proposals.

The City also reserves the right to make independent investigations as to the qualification of each proposal.

The City reserves the right to reject any or all Proposals. The city further reserves the right to reject the Proposals of any consultant whom it finds non-responsive. The city may also reject the mailto:jnguyen@peachtreecornersga.gov mailto:jnguyen@peachtreecornersga.gov

Proposal of any consultant if the city believes that it would not be in the best interest of the Project to make an award to that consultant.

II. Project Description

The proposed project will be utilizing the city’s existing equipment (axis cameras, LiDAR-based intersection detection and data solution, and SmartPoint RoadSide Computer servers) to analyze near misses, speeding, volumes, and other related safety metrics and to develop a safety action plan to demonstrate potential improvements. The three intersections that will be studied are:

• SR 141/Peachtree Parkway at Peachtree Corners Circle

• SR 141/Peachtree Parkway at The Forum Drive and Town Center Boulevard

• SR 141/Peachtree Parkway at East Jones Bridge Road and Medlock Bridge Road

This project is supported by the U.S. Department of Transportation’s Safe Streets and Roads for

All (SS4A) Grants Program. The SS4A program funds regional, local, and Tribal initiatives through grants to prevent roadway deaths and serious injuries.

We invite you to submit a Proposal from your firm that clearly presents your experience, expertise, and capabilities on a project of this nature. Please review this document and the attached location map.

The safety plan shall be prepared under the guidance of a professional Consultant and shall be in accordance with AASHTO, Georgia Department of Transportation & Gwinnett County

Department of Transportation Design Policies.

III. Scope of Services

The services to be performed by the consultant pursuant to this Project, include, but are not limited, to the following:

Task 1: Data acquisition and management

• Utilization of the city’s existing data collection equipment installed at the identified intersections to assess near misses, vehicle speeds, traffic volumes, and other related metrics that provide context for safety concerns.

• Conduct traffic crash data management, analysis, and reporting using appropriate software tools and methodologies.

Task 2: Develop demonstration projects

• Develop a Safety Action Plan outlining the implementation of pilot projects to demonstrate speed management treatments, enhanced protection for vulnerable roadside users, and reducing near miss incidents.

• Emphasis should be placed on quick build strategies and demonstration projects that can be implemented efficiently and evaluated effectively

IV. Proposal Format

Consultants shall submit an original Qualification Proposals. Proposals should be marked with the firm’s full legal name and “RFP 24-04 SS4A Traffic Safety Plan.” Hard copy submittals must bear on the outside the name and address of the consultant and should include an electronic copy provided on a flash drive. Electronic submissions are adequate and are encouraged. Proposals must be in strict compliance with this Request for Proposal. Failure to comply with all provisions of the

RFP or to provide complete responses to all sections may result in disqualification.

Responses shall be concise while completely providing all information required. All responses shall be typed and kept to a maximum of ten (10) 8.5” x 11” one sided page. The Cover Page, Table of Contents, and Exhibits will not count toward the 10-page limit. Exhibits can include

Addenda Signature Pages, Project Staff’s Resumes, Disadvantage Business Enterprise

Commitment Letters, and additional information on Similar Experiences. Exhibits may also be printed as 11” x 17” sheets and folded to fit the proposal. The required font size is 12-pt with the exclusion of fonts associated with tables, charts, and exhibits.

For the City to adequately compare and evaluate proposals, all proposals must include:

Cover Letter: A one-page letter that summarizes the key elements of the proposal. The letter must include the consultant’s company name, the address where the business resides, website, and contact information of the primary proposing person. The letter should state why the contractor feels they should be selected. The letter is required to be signed by an authorized officer and must provide a statement that they understand the contents of the Request for Proposal and the proposal will be valid for ninety (90) days from the opening date.

Project Summary: A summary of the project displaying the consultant’s understanding of the proposed project and the impacts it may have on the City of Peachtree Corners. The summary shall include the consultant’s understanding of the scope of work and the purpose of the proposal.

Methodology: Description of the overall approach the consultant will take to complete the scope of work within this Request for Proposal, including any innovative efforts that may occur. Include all the tools or applications that will be used to complete the project. Include details on how the project team will ensure the City’s satisfaction and what task is required by the city to assist.

Proposed Schedule: Provide a GANTT chart styled schedule for completion of the scope of work that gives specific time frames for each phase of the project.

Project Staff: Provide the anticipated list of individuals who will be tasked to work on this project and indicate the functions that each will perform. Include each personnel’s experience that demonstrates their capability to successfully complete this project.

Similar Experience: Provide no less than three (3) project references completed in the last five years similar in size and scope to the proposed project that prove that the consultant and corresponding project staff have the experience capable of completing this proposed project. Each reference shall include project name, project description, key personnel, location, cost, status, and client contact information.

Disadvantage Business Enterprise Involvement: The City encourages all consultants to promote opportunities for Diverse Business Enterprises (DBEs) to compete for business as consultants, sub-consultants and/or suppliers. Goals are based on the Scope of Services and general availability of firms with the necessary experience and capacity to perform the services. Consultants are encouraged to involve DBEs in all aspects of the work. All consultants responding to the proposal shall specify information regarding DBE participation, if any. Information should include the name and addresses of DBE firm committed to participate in the Scope, description of the work each

DBE will perform, as well as written confirmation from the DBE committed to participate.

Local Preference: The City encourages participation from firms that are locally based or that demonstrate a meaningful commitment to the local community. While local preference is not a requirement, the City may consider a firm’s local presence and community engagement as part of the overall evaluation process when permissible under applicable procurement regulations.

V. Proposal Schedule

Advertise Request for Proposal January 9, 2026

Deadline for questions submitted February 4, 2026, 4:00 PM EST

Proposals due February 11, 2026, 4:00 PM EST

Potential notice of award February 24, 2026

VI. Proposal Evaluation Process

Consultants will be selected by an evaluation team based on the weighted criteria below:

Criteria Points

Methodology 25

Schedule 15

Project Staff 20

Similar Experience 20

Disadvantaged Business Enterprise 10

Local Preference 10

Total 100