Request_for_Proposal_-_RCCC_-_Buildings_555_&_570_-_Replace_HVAC_Units_with_Chilled_Water-Hot_Water_System,_CC-080079-00.pdf

REQUEST FOR PROPOSAL

94844

REQUEST FOR PROPOSAL - RCCC - BUILDINGS 555 & 570 -

REPLACE HVAC UNITS WITH CHILLED WATER-HOT WATER

SYSTEM, CC-080079-00

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 23, 2026

DEADLINE FOR QUESTIONS: April 15, 2026

RESPONSE DEADLINE: April 30, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, CC-080079-00

1. Introduction

2. General Rules

3. Scope of Work

4. Evaluation and Selection

5. Proposal Format and Content

6. Evaluation Phases

7. Vendor Submissions

Attachments:

A - Sample County Agreement

B - Proprietary Agreement

C - Excerpt_of_2022_CMC

D - Preliminary Project Schedule 20260304

E - RCCC_site_plan_and_buildings_in_scope

F - RCCC_Background_Check_Form

G - RCCC CBF - SBF AHU Replacement Electrifiction Study

H - Pages from Reference project design - abandonded at 95%CD

Request for Proposal #94844 Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, CC-080079-00

1. Introduction

1.1. Summary

The County of Sacramento (County) is soliciting Requests for Proposals (RFP) for the Sacramento County

Rio Cosumnes Correctional Center (RCCC) Building 555 and 570 Replace HVAC Units with Chilled Water-

Hot Water System (Project). This project scope will provide full design services to replace twenty (20) packaged gas-electric rooftop HVAC units with individual rooftop chilled water and hot water air handler as replacement units. The air handlers will be paired with a new grade level chilled water and heating hot water heat pump plant. The design shall comply with Chapter 11 of the 2025 California Mechanical

Code, that limits I-3 occupancies from receiving air conditioning from high-probability direct expansion systems. This will be an all-electric system.

1.2. Background

Existing mechanical infrastructure at the RCCC campus is aging and the existing rooftop HVAC units that serve incarcerated persons at buildings 555 and 570 are beyond their useful life. Since 2016, the

California Mechanical Code no longer allows high-probability, direct expansion refrigeration systems to replace existing direct expansion HVAC units (also known as packaged units) in kind at I-3 occupancies.

The common approach to addressing this is to create centralized hydronic chilled water plant(s) to deliver cooling capacity to newly provided custom chilled water air handlers in place of their direct expansion existing counterparts.

Concurrently, as of November 2024, Sacramento County now has an approved Climate Action Plan (CAP) which requires approximately 85% carbon reduction from 2021 emissions levels by 2045. One way to help achieve this goal is to replace natural gas sourced HVAC units with air source heat pump alternatives. In pairing the CAP needs with the 2016 refrigerant requirements, this prompts an approach to delivering chilled and heating hot water from a central air source chiller/heater unit to replace the existing HVAC units at RCCC.

The electrical connection for this larger service at the central plant will come from the existing South electrical yard as a new feeder for this plant.

1.3. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Raleigh Moyher

Associate Mechanical Engineer

Email: moyherr@saccounty.gov

Phone: (916) 876-5072

Department:

DGS: CAPSD - Construction

Department Head:

Joshua Green

Department Director mailto:moyherr@saccounty.gov tel:(916)876-5072

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

1.4. Timeline

Release Project Date March 23, 2026

Pre-Proposal Meeting (Non-Mandatory) April 8, 2026, 1:00pm

Agenda

Virtual teams meeting - See uploaded Agenda for details:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/240441795270

58?p=84c0CJNZk7k0bMsRWO

Meeting ID: 240 441 795 270 58

Passcode: 6VV2Qt7c

Dial in by phone

+1 916-245-8966, 971990282# United States, Sacramento

Phone conference ID: 971 990 282#

Question Submission Deadline April 15, 2026, 5:00pm

Proposal Submission Deadline April 30, 2026, 2:00pm https://government-project.s3.amazonaws.com/240138/cd8524d6-e60a-4164-be50-b350d6cbe608_CC-080079-00_Pre_bid_Conference_Agenda_20260320.pdf https://teams.microsoft.com/meet/24044179527058?p=84c0CJNZk7k0bMsRWO https://teams.microsoft.com/meet/24044179527058?p=84c0CJNZk7k0bMsRWO

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

2. General Rules

2.1. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit your electronic proposal.

2.2. General Rules

2.2.1 Overview

This Request for Proposals ("RFP") is an invitation for proposers to submit a proposal to the County. This

RFP does not commit the County to award a contract to any proposer. Submission of a proposal shall neither obligate nor entitle a proposer to enter into a contract with the County.

2.2.2 Proposal format and content

When submitting a proposal, proposers must follow the format and contents detailed in section 5.

Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

2.2.3 Proposal submission

Proposals must be received BEFORE 2:00 pm on Thursday, April 30, 2026 electronically via OpenGov.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.2.4 Questions and communication

Questions concerning this RFP must be submitted in the project Q&A section in OpenGov Procurement by 5:00 pmon Wednesday, April 15, 2026.

Questions received via phone or e-mail to direct points of contact for this RFP will not be considered nor responded to. The County shall respond to questions properly submitted as described above via addenda, if the answer presents a material change to the solicitation, and/or via the Question & Answer section for non-material answers.

By submitting a response, proposer affirms review of all solicitation documents including all questions submitted and answers issued by the County on the project.

2.2.5 Addenda

The County reserves the right to modify this RFP at any time prior to the proposal due date. The County will modify the RFP only by written addenda. Proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements. Addenda will be posted in

OpenGov Procurement. It is the responsibility of each prospective proposer to assure receipt of all addenda.

2.2.6 County's right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and https://procurement.opengov.com/signup

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.2.7 Proposer's right to edit or cancel proposal

Proposers may edit or cancel their proposal in OpenGov Procurement prior to the due date.

2.2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.2.9 Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is attached as Attachment B.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

2.2.10 Proposer's costs

The County shall not be responsible for any costs incurred by proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

2.2.11 Proposer's ideas

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.2.12 Collusion

If the County determines that collusion has occurred among proposers, none of the proposals of the participants involved in the collusion shall be considered. The County's determination shall be final.

2.2.13 Conflict of interest

The proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a proposer. To avoid a conflict of interest by a proposer, the County may utilize methods including disqualifying a proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

3. Scope of Work

Scope of Work:

The selected consultant team shall provide full design and construction administration services for a new hydronic heating and cooling system serving two buildings at the RCCC campus, including the following elements:

A. New Central Plant Design: a new chilled water and heating hot water plant with heat-recovery capability.

1. The plant will be located at grade between Buildings 555 and 570.

2. Work includes all required site modifications such as grading, utility extensions, secure fencing, equipment pads, and service access.

B. Rooftop HVAC Unit Replacement: Replace twenty (20) existing packaged DX/gas-fired rooftop units with new four-pipe air-handling units sized to fit within the existing rooftop footprints.

1. Coordinate structural, mechanical, electrical, and controls requirements associated with the replacements.

C. Electrical Infrastructure: Design the extension of electrical service from the existing south utility yard to support the new central plant and associated mechanical equipment.

D. Chilled Water System Integration: Connect the new chilled water distribution system to the existing chiller located west of the site at Building 448, including any required piping, valving, control integration, and commissioning support.

E. Site Modifications (East Side of Buildings 555/570) Reconfigure and improve the grade-level area east of these buildings to accommodate the new plant. Work includes civil modifications, utility routing, drainage considerations, and installation of secure fencing. Equipment must be located above flood level and the consultant team will evaluate the height for equipment using existing flood studies the County has for this region.

F. Controls and Campus Integration Provide new HVAC controls at the unit level, fully integrated into the existing campus HVAC controls network. Ensure interoperability with the existing campus automation platform and match County standards for sequence of operations and graphics.

G. Reference Documents:

1. Attachment G: Narrative describing the proposed scope.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

2. Attachment H: Excerpts from previous project sheets that proposed a chilled-water-only plant at this location, which the County discontinued following approval of the November

2024 Climate Action Plan.

• Qualifications: The proposing team shall be qualified to complete this scope of work. See

Section 4.4 for evaluation criteria.

• Record Drawings: Review existing as-builts/record drawings made available to the consultant team. Refer to Attachment E for buildings included in the scope of review.

• In-Person Site Visits: County staff will facilitate consultant team access to RCCC following execution of an agreement. Visits will be used to validate record drawings and create fully stamped design plans.

• Timeline: The selected team will complete the design per the schedule listed in Attachment D.

• Security Clearance: Team members coming on-site are required to pass a local background check. A copy of the required form is provided as Attachment F.

• Meetings: Unless noted otherwise, meetings will include the following County stakeholder groups: Architectural Services Division (“ASD”), Facility Planning and Management (“FPM”), Sacramento County Sheriff’s Office (“SSO”), and Department of General Services (“DGS”).

o Kick-off Meeting (In-Person): Within two (2) weeks of contract issuance; located at 12500

Bruceville.

o 100% Design Development Page Turn (Virtual): 3 hours; scheduled seven (7) working days after delivery and ASD confirmation that review has been initiated.

o 50% Construction Documents Page Turn (Virtual): 3 hours; scheduled seven (7) working days after delivery and ASD confirmation that review has been initiated.

o 95% Construction Documents Page Turn (Virtual): 3 hours; scheduled seven (7) working days after delivery and ASD confirmation that review has been initiated.

o Agendas: The selected team will provide an agenda to ASD at least three (3) days prior to all page turn meetings listed above.

o Utility Incentives: Account for up to two (2) 2-hour meetings with SMUD and DGS to help the County secure project incentives. The County will manage applications and paperwork.

o Bi-Weekly Check-ins (Virtual): Maximum 30 minutes with ASD to coordinate project status and updated needs lists.

o Bid Walk: The consultant lead project manager, electrical engineer, and mechanical engineer shall be present at the County-led bid walk.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, o Construction Support:

▪ Pre-construction meeting with the selected contractor (at RCCC campus).

▪ Weekly Owner-Architect-Contractor (OAC) meetings during construction (mostly virtual;

minimum of five (5) in-person).

▪ Site visits as needed to address contractor-generated submittals and Requests for

Information (RFIs).

▪ Close-out punch walk.

• Deliverables:

o Project Schedule: Including meetings and required review periods; provided within one (1) week of contract issuance for County approval and updated monthly.

o 100% Design Development (DD) Set:

▪ Project plans.

▪ Book specifications (Table of Contents only) in CSI format.

▪ 100% DD Cost Estimate.

▪ Updated schedule for remaining project scope.

▪ Critical equipment cutsheets (HVAC equipment selections: heat pump chiller, pumps, expansion tank, chemical feeder, electrical gear).

o 100% Construction Documents - milestones:

▪ 50% Construction Documents (CD) Set: Emphasis on HVAC controls integration and sequences of operations.

• Project plans.

• Book specifications in CSI format (sheet-specs are not acceptable).

• 50% CD Cost Estimate.

• Updated schedule for remaining project scope.

▪ 95% Construction Documents (CD) Set:

• Project plans.

• Book specifications in CSI format.

• 95% CD Cost Estimate.

• Special Inspection Form (ST-16).

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

• Updated schedule for remaining project scope.

▪ Permitting Services: The County will apply for all permits (Building, Local Fire, SIPS).

• Consultant team shall assist in compiling intake items needed for submittal.

• Consultant team shall provide updated plan-check plans/specs and a narrative response letter for each revised submittal.

• Plan check reviews are expected to be concurrent.

▪ 100% Construction Documents / Bid Set:

• After successful permitting, the consultant team will create a "clean" (cloud/delta-free) bid set of plans and specifications.

• 100% CD cost estimate, including potential changes made throughout the permitting process.

o Bidding Services:

▪ The consultant team will attend the County Bid walk

▪ The consultant team will coordinate with the County to provide answers to pre-bid RFIs.

▪ The consultant will update documents as needed for the County to issue bid addenda related to contractor pre-bid RFIs.

o Conformed Set: The consultant will create a conformed set incorporating all bid addenda into the initial bid set.

o Construction Administration:

▪ Provide sketches and plan/specification updates during construction.

▪ Coordinate with the County to periodically issue addenda, rolling up individual plan and spec updates

▪ Review contractor submittals and RFIs.

▪ Attend punch walk and develop a punch list for ASD.

▪ Incorporate contractor redlines into CAD/Revit files for County record drawings (PDF + backgrounds).

▪ Review contractor change orders, including cost review.

o Project Close-out: Participate in a "lessons learned" survey with ASD.

Notes:

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

• The County reserves the right to modify the scope of work prior to the execution of an agreement.

• All estimates shall be provided in CSI MasterFormat.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

4. Evaluation and Selection

4.1 Proposal evaluation and recommendation for selection

The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely; 7) to award multiple contracts to proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County of Sacramento Board of Supervisors or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County of Sacramento Board of Supervisors or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a

Proposer.

The County will issue a Notice of Intent to Award (NOIA) and/or a Notice of Award (NOA), as applicable, to be published on OpenGov Procurement naming County’s selected consultant following completion of the evaluation process.

4.2 Evaluation of responsiveness

The County will consider all the material submitted by a proposer to determine whether the proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

4.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility;

integrity; skill; past performance; and ability. Proposals from proposers considered non-responsible will be rejected.

4.4 Evaluation panel and evaluation criteria

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information. The short list of proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the

County in its sole discretion.

Evaluation criteria shall include the following metrics, refer to section 6 for weight and importance metrics:

1. Qualifications of the proposing team, including:

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, A. Expertise of staff: higher weight will be given to teams the show expertise both at the management level overseeing the projects, as well as at a staffing level for those that will complete the work.

B. Credentialing of Staff: higher weight will be given to such teams that include licensed professionals, such as architects, mechanical engineers, electrical engineers, structural engineers, civil engineer, etc.

2. Experience of the proposing team, including:

A. Experience with public works projects in the state of California.

B. Experience in design for correctional facilities.

C. Experience coordinating with local utility companies.

D. Experience in providing campus based hydronic heat pump plants. Examples should include electrifications upgrades, planned campus level upgrade plans, and/or campus based hydronic and electrical infrastructure projects of similar size/scope.

E. Past performance of implemented projects.

Higher scores will be given to proposed assigned staff that have direct experience in the above compared to general familiarity of the work at the overall firm/company.

3. Quality of proposal compliance, including:

A. Compliance with proposal format and content

B. Demonstrate understanding of the scope of work and County’s needs.

C. Clarity of the proposal in meeting the scope of work.

D. Clarity of project cost. Provide the assumed expected hours of effort for each of the three (3) deliverables, broken down per labor level, along with hourly rate sheet for potential added scope during the design stage.

E. Acceptance of the County’s terms and conditions (Attachment A)

4. Cost of proposed services

A. Design drawings work (DD, CD), permitting and bidding support shall be done lump sum.

B. Construction Administration work shall be shown as time and material

C. Record drawings, closeout services shall be shown separate and as lump sum.

D. Lumps sum payments to be made as a percentage work complete, lining up with the section 3 scope of work deliverables.

5. Availability:

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, A. Ability to provide project team or personnel needed to complete the project program within the

County’s timeframe of 6 months.

B. Quality of the proposed schedule/work plan.

6. References, including:

A. Provide up to three (3) quality references that highlight the responder's ability to complete the task/work. Provide contact information for selected references. Higher weight will be given to references where examples tasks align with the scope of services for this project.

4.5 Interviews

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information, or an interview/demonstration as determined by the County in its sole discretion.

4.6 Execution of contract

The selected proposer shall execute an agreement with the County of Sacramento, using the standard consulting agreement (Attachment A). Any requested revisions, deletions, or additions, to the language in the attached sample agreement shall be clearly set forth in the proposal for the County’s consideration.

Before a contract becomes effective between the County and any proposer, the contract must be reviewed by County Counsel and the contract award must be approved by the County Board of

Supervisors or its designee. If for any reason the County Board of Supervisors or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the County and the proposer relative to the proposed contract.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

5. Proposal Format and Content

Proposals shall not exceed 20 pages and must adhere to the following format:

5.1 Cover letter

Proposers must submit a cover letter that includes the following:

a. A statement that the proposal is effective for a period of one hundred eighty (180) days or the date the contract takes effect, whichever is later;

b. A statement confirming that the proposer has reviewed and agrees to be bound by County of

Sacramento Terms and Conditions (Attachment A) including insurance provisions; or, alternatively, a statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento

Terms and Conditions (Attachment A), excluding only those provisions that have been redlined for negotiation purposes and are included in their Proposal;

c. A statement that the proposer does not have an actual or perceived conflict of interest regarding this

RFP or in submission of their proposal; or alternatively, a statement explaining any conflict of interest and how to avoid, mitigate or neutralize the conflict;

d. A statement that the proposer’s understands the scope of work and the proposal/solution meets all of the requirements.

5.2 Proposal

Proposals must contain the following information (and in the same order):

a. A brief profile of the proposer, including the size, organizational structure, makeup of team and history of working together (if applicable)

b. A statement of qualifications that includes:

• Descriptions of prior experience performing such services

• Capacity to perform the services, including availability of staff and resources

c. Name of project or account manager to be assigned to the County.

d. A narrative of the experience of the proposer in implementing similar services for other clients, including governmental clients similar in size to Sacramento County, if available.

e. A plan for delivering services consistent with the scope of work in section 3, including but not limited to the following:

• Description of the proposed services

• Timeline for implementation of services after contract is awarded. This shall include the key milestone meetings and deliverables as listed in section 3.

• Description of prior experience performing such services

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

f. Resumes of key staff. Information for key staff must include:

• professional credentials;

• education or certifications;

• expertise and capability;

• applicable professional affiliations and accreditations, and

• applicable professional experience.

g. Up to three (3) references for whom the proposer has provided services similar to those described in this RFP. The County reserves the right to check other references not provided by the proposer. The following information is required for each reference:

• customer name and address;

• point of contact (name, telephone number, email) for contractual/administrative matters and technical performance;

• period of contract performance; and

• description of work performed.

Emphasis should be given to providing references where 1) the resources used are the same or mostly the same as those who will be used for the County’s purposes, and 2) the references are governmental organizations of similar size to the County. The County may request additional references from proposer.

h. Pricing/costs submitted. Break the overall fee down to the five (5) categories below, and for each category (regardless of lump sum or T&M) provide an hourly estimate of which role will provide labor in each milestone.

1. Lump Sum fee:

a. Design Development (with cost estimate)

b. Construction Documents (with cost estimates) - inclusive of permitting

2. Time and Material fee:

a. Bidding

b. Construction Administration

c. Closeout

For all breakouts above, provide estimated hours per labor level (i.e. principal engineer, designer, clerical, CADD technician, etc) for each deliverable. Provide an hourly rate sheet that will be effective for the entire contract duration for potential added scope during design. This will allow the County to get an understanding of how the labor will generally be divided during each stage.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

6. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications of the proposing team

A. Expertise of staff: higher weight will be given to teams the show expertise both at the management level overseeing the projects, as well as at a staffing level for those that will complete the work.

B. Credentialing of Staff: higher weight will be given to such teams that include licensed professionals, such as architects, mechanical engineers, electrical engineers, structural engineers, civil engineer, etc.

0-10 Points 25 (25% of Total)

2. Experience of the proposing team

A. Experience with public works projects in the state of California.

B. Experience in design for correctional facilities.

C. Experience coordinating with local utility companies.

D. Experience in providing campus based hydronic heat pump plants.

Examples should include electrifications upgrades, planned campus level upgrade plans, and/or campus based hydronic and electrical infrastructure projects of similar size/scope.

E. Past performance of implemented projects.

Higher scores will be given to proposed assigned staff that have direct experience in the above compared to general familiarity of the work at the overall firm/company.

0-10 Points 25 (25% of Total)

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

3. Quality of proposal compliance

A. Compliance with proposal format and content

B. Demonstrate understanding of the scope of work and County’s needs.

C. Clarity of the proposal in meeting the scope of work.

D. Clarity of project cost. Provide the assumed expected hours of effort for each of the three (3) deliverables, broken down per labor level, along with hourly rate sheet for potential added scope during the design stage.

E. Acceptance of the County’s terms and conditions (Attachment A)

0-10 Points 15 (15% of Total)

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

4. Cost of proposed services

A. Pricing/costs submitted. Break the overall fee down to the five (5) categories below, and for each category (regardless of lump sum or

T&M) provide an hourly estimate of which role will provide labor in each milestone.

a. Lump Sum fee:

i. Design Development

(with cost estimate)

ii. Construction

Documents (with cost estimates) - inclusive of permitting

b. Time and Material fee:

i. Bidding

ii. Construction

Administration

iii. Closeout

B. For all breakouts above, provide estimated hours per labor level (i.e.

principal engineer, designer, clerical, CADD technician, etc) for each deliverable. Provide an hourly rate sheet that will be effective for the entire contract duration for potential added scope during design. This will allow the County to get an understanding of how the labor will generally be divided during each stage.

0-10 Points 20 (20% of Total)

5. Availability

A. Ability to provide project team or personnel needed to complete the project program within the County’s timeframe of 6 months.

B. Quality of the proposed schedule/work plan.

0-10 Points 5 (5% of Total)

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

6. References

A. Provide up to three (3) quality references that highlight the responder's ability to complete the task/work. Provide contact information for selected references.

Higher weight will be given to references where examples tasks align with the scope of services for this project.

0-10 Points 10 (10% of Total)

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System,

7. Vendor Submissions

7.1. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month.

This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

☐ Yes, I certify that the firm has five (5) or more full-time employees.

☐ No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)

*Response required

7.2. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

☐ the Contractor/Consultant is a government or non-profit entity (exempt), or

☐ the Contractor/Consultant has no Principals Owners (25% or more) (exempt), or

☐ each Principal Owner (25% or more) does not have any existing child support orders, or

☐ Contractor/Consultants Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

7.3. Contractor Certification of Compliance, part 2*

New Contract/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

☐ Please confirm

*Response required

7.4. Proposal (with cost proposal) - 20 pages maximum*

Upload your complete Proposal here. Include your cost proposal in this section.

*Response required

7.5. Confidential sections of proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has awarded a contract. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

7.6. Proposed Contract Exceptions

If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample

Contract attached to this solicitation here. Any submissions are for negotiation purposes only.

If no exceptions are proposed, please skip this question.

7.7. Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded.*

Signatory: name, title, email

Contract manager/admin: name, phone, email

*Response required

7.8. PaymentWorks Contact*

Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

http://www.childsup.ca.gov/

Title: Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

*Response required