Request for Proposal No. 1-JP76-P-00170-00.pdf

RFP No. 1-JP76-P-00170-00

Janell Piechocinski Procurement Specialist V

Financial Management and Procurement Services Procurement Department Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

(630)252-7072 jpiechocinski@anl.gov

July 21, 2021

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 1-JP76-P-00170-00 based on Argonne National Laboratory

Statement of Work for Argonne Utilities Upgrade (AU2) Subproject 1 Project, Revision 6 dated July 19, 2021.

UChicago Argonne, LLC (“Argonne” or “Laboratory”), under prime contract No. DE-AC02-06CH11357 with the U. S. Department of Energy (DOE), has a requirement to obtain services which are the subject of this RFP. Therefore, you are invited to submit a firm fixed-price proposal to perform the desired services in accordance with the requirements contained in Appendix “B”. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated.

Note that this is a request for proposal, not a contract.

Enclosure No. 1: Contract Articles and General Provisions applicable to any resultant contract including:

A. Sample Fixed Price Architect-Engineer Contract (10/31/2006) amended for RFP No. 1-JP76-P-

00170-00.

B. Appendix “A,” Argonne Terms and Conditions for Fixed Price Architect/Engineer Contracts, ANL-

525 (June 29, 2021)

C. Appendix B Statement of Work entitled, “Argonne Utilities Upgrade (AU2) – Subproject 1 Project”, Revision 6 dated July 19, 2021.

D. Appendix C, High Risk Work by Contractors on the Argonne Site Supplemental Conditions, ANL-

366H (June 2, 2020) modified as follows:

1. Paragraph 3(a) is hereby amended to include, “Professional Liability Engineering. Professional Errors and Omissions Liability providing coverage for claims, damages, losses or expenses arising out of or resulting from the performance of Professional Services for a minimum of $2,000,000 per occurrence and in aggregate.”

2. Paragraph 3(b) is hereby amended to read as follows:

“(b) All policies, excluding Workman’s Compensation and Professional Liability, shall provide by appropriate language that UChicago Argonne, LLC, the University of Chicago and the United States Government are additional insureds; that the insurance afforded by such policies is primary insurance; and, that all rights of the insurer for contribution from other insurers of UChicago Argonne, LLC, the University of Chicago and the United States Government are waived.”

E. Appendix D-8, Intellectual Property Provisions Supplies and Services Requiring Delivery of Data, ANL-537IP (June 2020).

F. Appendix E, Small Business Subcontracting Plan, PD-135 (October 6, 2020). (The Procurement

Official will advise when this submission is required)

Enclosure No. 2: Pre-Award Information and Booklet of Representations and Certifications, ANL-

70B (April 22, 2021).

Enclosure No. 3: Contract Pricing Proposal (PD-9) and Instructions for Completion of a Contract

Pricing Proposal. A separate PD-9 shall be completed for the base work and each option.

Enclosure No. 4: Evaluation Criteria dated June 18, 2021.

Enclosure No. 5: Instructions for Preparation of Proposals and Notice to Offerors dated February 16, 2021.

GENERAL INSTRUCTIONS

Your immediate requirements are to submit a firm fixed price proposal for performing the work set forth in the Statement of Work, identified as Appendix “B” to the sample contract included under Enclosure No. 1 to the RFP. Your proposal should also respond to all of the requirements contained in the Enclosures to the RFP, as well as the requirements described in the following paragraphs. Based upon your submission(s) and determination by the Laboratory for any subsequent award, a potential contract similar to that transmitted to you for information purposes, may be transmitted to you.

For ease of evaluation of the proposals by the Laboratory, it is requested that your proposal be segregated into two (2) separate packages: (1) Technical proposal; and (2) Cost/Price and Business Management proposal, including all non-technical portions of your proposal. Detailed instructions for preparation of proposals are outlined in Enclosure No. 5 dated February 16, 2021. Enclosure No. 4 sets forth proposal evaluation criteria and their relative importance.

A. Description of Work

A Total Proposal Amount is being requested as well as a breakout of the proposal into separate prices for Base Work and Optional Work as follows:

1. Base Work

Base work includes all the labor and materials necessary to complete all work associated with siting verification services, reference Statement of Work entitled, “Argonne Utilities Upgrade (AU2) – Subproject 1 Project”, Revision 6 dated July 19, 2021 for a full description of the base work.

2. Options

i. Option No. 1 – Preliminary Design

Option No. 1 includes the labor and materials necessary to complete all work associated with the Preliminary Design services, reference Statement of Work entitled, “Argonne Utilities Upgrade (AU2) – Subproject 1 Project”, Revision 6 dated July 19, 2021 for a full description of the optional work.

The Laboratory may exercise the Option by issuing a unilateral contract modification at any time, but not later than May 31, 2022.

If and when the Laboratory exercises the option, the work shall be completed not later than October 28, 2022.

ii. Option No. 2 – Final Design

Option No. 2 includes the labor and materials necessary to complete all work associated with the Final Design services, reference Statement of Work entitled, “Argonne Utilities Upgrade (AU2) – Subproject 1 Project”, Revision 6 dated July 19, 2021 for a full description of the optional work.

The Laboratory may exercise the Option by issuing a unilateral contract modification at any time, but not later than January 31, 2023.

October 13, 2023.

iii. Option No. 3 – Construction Administration

Option No. 3 includes the labor and materials necessary to complete all work associated with the Construction Administration services, reference Statement of Work entitled, “Argonne Utilities Upgrade (AU2) – Subproject 1 Project”, Revision 6 dated July 19, 2021 for a full description of the optional work.

The Laboratory may exercise the Option by issuing a unilateral contract modification at any time, but not later than June 30, 2024.

December 31, 2026.

3. Evaluation of Options

The Laboratory will evaluate cost proposals by adding the Option Prices and the Base Work Price. Evaluation of the Options does not obligate the Laboratory to exercise the Options.

The Laboratory may reject a proposal as nonresponsive if the prices proposed are materially unbalanced. A proposal is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the proposal will result in the lowest overall cost to the Laboratory even though it may be the low evaluated proposal, or if its is so unbalanced as to be tantamount to allowing an advanced payment.

Offerors shall submit pricing for the Base Work and all Optional Work.

B. General Terms and Conditions

Enclosure No. 1 represents the anticipated contractual vehicle, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your response. Your request must specify the particular term or condition that you desire altered, changed or deleted. Identify the basis of your request. Such exceptions, deviations or conditional assumptions will not of themselves automatically cause a proposal to be deemed unacceptable to the Laboratory. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Laboratory may result in rejection of your proposal(s) as unacceptable.

C. Representations and Certifications

Enclosure No. 2 should be reviewed, completed, and returned with your price submission. Ensure that you have signed and dated the document on the last page.

D. Rights in Proposal Data

Offerors should indicate on the first page and all subsequent pages of their proposal those sections, paragraphs or areas which they consider to be proprietary or otherwise considered confidential (see enclosure entitled, "Representations and Certifications" second page Notice, and pages 14 and 15).

Such marking should be limited in scope to information the disclosure for which would cause substantial harm to the competitive position of the offeror. Argonne reserves the right to review, cancel and ignore such markings consistent with FAR 52.227-14(e)&(f). Pursuant to FAR 52.227- 14 and FAR 52.227-23, the Laboratory and Government shall have certain rights to further use and disclose technical information contained in the proposal.

E. Cost/Pricing Data

Enclosure No. 3 is a pricing format to be used when submitting your price estimates. Full disclosure on the development of each cost element is required. Instructions have been provided to assist you in costing preparation. You are to complete a separate PD-9 for the base work and each option.

Dependent upon the institutional composition of your firm, the following is also presented to assist you in cost development:

1. In the case of corporate structures, all elements of cost, such as base labor rate, hours, overhead, benefits, G & A, travel, ODC, profit/fee (if any, as applicable), etc., shall be broken out and itemized to facilitate an understanding of your total estimate(s).

2. The instructions represent the type of detail desired, regardless of how it is approached.

If subcontract opportunities or the use of outside consultants is considered, full costing information shall be required to substantiate their hourly or daily rate/fee. Therefore, the names of firms, addresses, contract number or work identity annotation, and name and telephone number of an individual contact shall be required.

F. Submission, Modification, Revision, And Withdrawal Of Proposals

1 Proposals and modifications to proposals shall be submitted electronically to jpiechocinski@anl.gov. In addition to the email submission, if desired by the Offeror, an original signed copy of the proposal may be submitted to the Laboratory Procurement Official. Any paper media shall be submitted in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (F)(1)(i) and (F)(1)(ii) of this section.

2 The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available); and

(iii) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

3 Late proposals and revisions.

Any proposal received after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

mailto:jpiechocinski@anl.gov

4 Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

5 Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

6 Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

G. Authorized Contracting Representatives and Key Personnel

Proposals should identify the proposed key individuals(s) performing the project, and the individual(s), (name, title, and telephone number) who will represent the establishment in any ensuing negotiations.

H. Correspondence Submissions, Communications, and Due Date

Your proposal shall be submitted electronically to jpiechocinski@anl.gov on or before 3:00 P.M., local prevailing time, Friday, August 20, 2021. In addition to the email submission, if desired, an original signed copy of the proposal may be submitted to the Procurement Official at the following address on or before 3:00 P.M., local prevailing time, Friday, August 20, 2021.

Argonne National Laboratory

BLDG. 201 OCF

9700 S. Cass Ave.

Lemont, IL 60439 Attention: Janell Piechocinski Procurement Specialist V

Reference: RFP No. 1-JP76-P-00170-00

Your proposal should be effective for a period of one hundred twenty (120) days from the date of receipt.

All communications or questions of a contractual nature related to this RFP should be directed to Argonne in writing at the email address provided above.

I. Award Authority

The Laboratory reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussions; and hence, your proposal should be submitted initially on the most favorable terms. Proposed award is based on a continuing program requirement and the issuance of obligational authority from the Procurement Department of the Laboratory. Any subsequent award issued by the Laboratory shall be constituted in writing from authorized representatives of the Laboratory that are authorized to issue contracts or agreements or bind the Laboratory to any form of agreement or understanding. The Authorized Laboratory Procurement Official is the only individual who can legally commit the Laboratory to the expenditure of funds in connection with this proposed procurement.

J. Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal.

K. Period of Performance

All work associated with the Base Scope of Work shall be completed no later than April 1, 2022.

Award is anticipated on or about November 24, 2021.

L. Design Within Funding Limitations

(a) The Contractor shall accomplish the design services required under this contract so as to permit the award of a contract, using standard Federal Acquisition Regulation procedures for the construction of the facilities designed at a price that does not exceed the estimated construction contract price as set forth in paragraph (c) of this clause. When bids or proposals for the construction contract are received that exceed the estimated price, the Contractor shall perform such redesign and other services as are necessary to permit contract award within the funding limitation. These additional services shall be performed at no increase in the price of this contract.

However, the Contractor shall not be required to perform such additional services at no cost to the Laboratory if the unfavorable bids or proposals are the result of conditions beyond its reasonable control.

(b) The Contractor will promptly advise the Laboratory Procurement Official if it finds that the project being designed will exceed or is likely to exceed the funding limitations and it is unable to design a usable facility within these limitations. Upon receipt of such information, the Laboratory Procurement Official will review the Contractor’s revised estimate of construction cost. The Laboratory Procurement Official may, if it determines that the estimated construction contract price set forth in this contract is so low that award of a construction contract not in excess of such estimate is improbable, authorize a change in scope or materials as required to reduce the estimated construction cost to an amount within the estimated construction contract price set forth in paragraph (c) of this clause, or the Laboratory Procurement Official may adjust such estimated construction contract price. When bids or proposals are not solicited or are unreasonably delayed, the Laboratory Procurement Official shall prepare an estimate of constructing the design submitted and such estimate shall be used in lieu of bids or proposals to determine compliance with the funding limitation.

(c) The estimated construction contract price for the base scope of work as described in this contract is from $95,000,000.00 to $105,000,000.00, with a target of $100,000,000.00.

M. Pre-Proposal Meeting and Site Tour

A virtual Pre-Proposal Meeting is scheduled for 9:00 A.M, local prevailing time, Tuesday, August 3, 2021. The meeting can be accessed by the following link https://bluejeans.com/5365581880. The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment.

Offerors are requested to submit written questions relative to the RFP in advance of the meeting so the Procurement Official may prepare responses. Attendance is not mandatory, but strongly encouraged.

A Site Tour is scheduled for 9:00 AM, local prevailing time, Friday, August 6, 2021. Due to the current environment and restrictions, contractor participation will be limited to two (2) representative per prime contractor and one (1) representative per subcontractor. All Prime Contractors shall coordinate their subcontractor attendance for the site tour. All Prime Contractors participating in the site tour shall schedule a time with the Procurement Official via email (jpiechocinski@anl.gov) no later than 5:00 PM, local prevailing time, Tuesday, August 3, 2021. The following information shall be provided for all site tour attendees: name, company, phone number, email address, and U.S. Citizen (Yes or No). Offerors’ participation at this site tour is strongly recommended. Site tour attendees should meet in the 100 area parking lot at the scheduled time. Site access requirements will be provided prior to the site tours being conducted (PPE, access restrictions, etc).

All questions, comments, and correspondence should be directed to the undersigned at the address specified above or telephone (630)252-7072.

Respectfully, Janell Piechocinski Procurement Specialist V/Procurement Official Procurement Department

JP/jp

Enclosures https://bluejeans.com/5365581880 https://bluejeans.com/5365581880