Request for Proposal 21-1102.pdf

620 W. Clairemont Avenue Eau Claire, WI 54701

REQUEST FOR PROPOSAL

RFP # 21-1102

Spray Booth Painting System

Auto Collision Program - Transportation Education Center

DUE: December 17, 2020 at 2:00 PM CST

CHIPPEWA VALLEY TECHNICAL COLLEGE

Spray Booth Painting System - Auto Collision Program - Transportation Education Center

Request for Proposal # 21-1102 Product/Service Requested Spray Booth Painting System Location of System/Service CVTC Transportation Education Center – Eau Claire, WI

The Board of Chippewa Valley Technical College is requesting proposals for a Spray Booth Painting System, which will be located at the new CVTC Transportation Education Center. All proposals will be evaluated according to the criteria listed within this document. All proposals must be guaranteed for sixty (60) days after the date of opening.

Spray Booth Painting System Proposal Due Date:

• 12/17/2020 at 2:00 PM - Central Time

** Late submissions will not be accepted.

Thank you, Board of Trustees Chippewa Valley Technical College

Jody Schneider

Jody Schneider CVTC District Purchasing Coordinator jschneider69@cvtc.edu

620 W. Clairemont Avenue Eau Claire, WI 54701

Table of Contents

Section 1 - Background

Section 2 - Scope

Section 3 - Schedule of Activities

Section 4 - Project Specifications

Section 5 - Contract / Proposal Information

Section 6 - Standard Terms and Conditions

Section 7 - Proposal Submission Documents

Part 1 - Company Information

Part 2 - References

Part 3 - Requirement Satisfaction

Part 4 - Project Cost

Attachment B - Certificate of Insurance/Requirements

Attachment C - Cooperative Purchasing Agreement

RFP # 21-1102

Section 1 – Background

DESCRIPTION OF COLLEGE

Chippewa Valley Technical College serves parts or all of 11 counties in west central Wisconsin and is a member of the sixteen-district Wisconsin Technical College System. CVTC offers associate degrees, technical diplomas and certificates in over 100 programs to approximately 17,000 unduplicated students. The College employs 494 full-time and 257 part-time faculty and staff members. For the fiscal year ending June 30, 2019, the College had total expenditures of $91 million.

DISTRICT AND CAMPUS INFORMATION

The Chippewa Valley district is located in the west central portion of Wisconsin and covers an area of 5,500 square miles with a population of more than 313,000. The counties served are Chippewa, Dunn, Eau Claire, Pepin and Pierce plus portions of Buffalo, Clark, Jackson, St. Croix, Taylor, and Trempealeau. Campuses are maintained in the following locations: Eau Claire, WI 54701; Chippewa Falls, WI 54729; Menomonie, WI 54751; Neillsville, WI 54456; River Falls, WI 54022.

MISSION STATEMENT

Chippewa Valley Technical College delivers innovative and applied education that supports the workforce needs of the region, improves the lives of students and adds value to our communities.

GOALS

• CVTC will meet the dynamic and diverse employment and training needs of the region.

• CVTC will meet changing student educational needs.

• CVTC will enhance seamless transition for all students between educational systems in Wisconsin.

• CVTC will be fiscally and organizational healthy.

Section 2 – Scope

SCOPE

The Board of Chippewa Valley Technical College also referred to as “CVTC” or “College”, is requesting proposals for a Spray Booth Painting System, which will be located at the new CVTC Transportation

Education Center. The terms: bidder, contractor, proposer, responder, supplier or vendor shall be used interchangeably to refer to the person or entity responding to this request for proposal. All proposals will be evaluated according to the criteria listed in this document. Late submissions will not be accepted.

Chippewa Valley Technical College is a 2-year technical college in an 11-county area of west central

Wisconsin that seeks proposals from firms qualified to provide the College with Spray Booth Painting

Systems used in the Auto Collision program to teach auto refinishing to our students. As part of our Auto

Collision programming we are seeking innovative fabrication equipment to help teach our students modern auto refinishing processes on industry-specific equipment, utilizing typical industry technology.

This equipment will be installed in CVTC’s Transportation Education Center, which is currently under design.

Based on this equipment being housed in our new Transportation Education Center, we ask for equipment delivery approximately 12/1/2021.

Section 3 – Schedule of Activities

1. Transportation Education Center Building

2. Paint Booth System for Transportation Education Center

CVTC reserves the right to change these dates as necessary.

ACTIVITY DATE

Construction Documents December 2020 Bid Period January 2021 - February 2021 Construction Begins April 2021 Equipment Delivery to TEC January 2022 Construction Complete June 2022 Program Equipment Installation June 2022 - August 2022 Program Instruction Begins August 2022

ACTIVITY DATE

Distribution of RFP 12/3/2020 Vendor Questions Due 12/8/2020 1:00 PM CST Addenda: Response to Vendor Questions Due 12/11/2020 Proposals Due 12/17/2020 2:00 PM CST CVTC may consider a Virtual Presentation of Proposal TBD Project Award Date 1/7/2021 Contract Engagement 1/14/2021 Equipment Delivery to TEC 12/1/2021

TRANSPORTATION EDUCATION CENTER - FLOOR PLAN – ATTACHMENT D

Section 4 – Project Specifications Footprint

Site Specifications

Roof Height: 20’ Roof Pitch: Flat System Voltage: 480 VAC, 3 Phase, 3 Wire Lighting Voltage: 120/277 VAC, 1 Phase

Proposed equipment must include the following:

1. Downdraft Paint Booth - A

a. Clear working dimensions: 14' W x 9' H x 30' L

b. Overall dimensions (approximate): 15' 3" W x 14' 7" H x 30' 5" L

c. Panel type: Dual skin insulated steel

d. Panel finish: White pre-paint

e. Panel material: 20 GA

f. Airflow style: Downdraft

g. Total CFM: 15,000

h. Air make-up unit: 1.7 MBTU air make-up unit on top of booth

i. Curing style: 90/10 Recirculation

j. Exhaust method: Exhaust pit

k. Pit size/type: 27' 2-Row pit

l. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP

m. Intake method: Controlled airflow ceiling

n. Intake fan quantity/size/horsepower: (1) 34'' Dual intake fan with 15 HP motor

o. Light quantity: 14

p. Light type: Inside access T8 4-tube LED lights

q. Front opening/door style: 4-Wing 4 window door

r. Opening/door size: 10' 8" W x 8' 9" H

s. Personnel door quantity/size: (2) 3' W x 7' H personnel door

t. Control panel type: Electronic touch pad / Logic 3

u. Pressure control type: Auto-balance

v. Glass windows on visible side.

w. Integrated advanced cure system – I series, blade style blowers at roof

x. 6’ Exhaust duct section: 18 GA, G90 Galvanized

Proposed equipment must fit in the footprint defined on the Transportation Education center floor plan included as Attachment D.

2. Downdraft Paint Booth - B

a. Clear working dimensions: 14' W x 9' H x 30' L

b. Overall dimensions (approximate): 15' 3" W x 14' 7" H x 30' 5" L

c. Panel type: Dual skin insulated steel

d. Panel finish: White pre-paint

e. Panel material: 20 GA

f. Airflow style: Downdraft

g. Total CFM: 15,000

h. Air make-up unit: 1.7 MBTU , Make-up unit on top of booth

i. Curing style: 90/10 Recirculation

j. Exhaust method: Exhaust pit

k. Pit size/type: 27' 2-Row pit

l. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP m Intake method: Controlled airflow ceiling

n. Intake fan quantity/size/horsepower: (1) 34'' Dual intake fan with 15 HP motor

o. Light quantity: 14

p. Light type: Inside access T8 4-tube LED lights

q. Front opening/door style: 4-Wing 4 window door

r. Opening/door size: 10' 8" W x 8' 9" H

s. Personnel door quantity/size: (1) 3' W x 7' H personnel door

t. Control panel type: Electronic touch pad / Logic 3

u. Pressure control type: Auto-balance

v. Integrated advanced cure system – I series, blade style blowers at roof

w. 6’ Exhaust duct section: 18 GA, G90 Galvanized

3. Two Bay Downdraft Paint Booth - C

a. Two-Bay Downdraft booth with dividing curtain

b. Clear working dimensions: 24' W x 9' H x 27' L

c. Overall dimensions (approximate): 24' 8" W x 14' 10" H x 27' 6" L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Airflow style: Downdraft

h. Total CFM: 15,000

i. Air make-up unit: 1.7 MBTU Space Saver air make-up unit on top of booth

j. Curing style: Forced dry

k. Exhaust method: Exhaust pit

l. Pit size/type: 24' (2) 2-Rows pit

m. Control panel type: Electronic touch pad

n. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP

o. Intake method: High performance ceiling

p. Intake fan quantity/size/horsepower: (1) 34” Dual intake fan with 15 HP motor

q. Light quantity: 16

r. Light type: Inside access T8 4-tube LED lights

s. Front opening/door style: Curtain

t. Opening/door size: (2) 11' W x 9' H

u. Personnel door quantity/size: (1) 3' W x 7' H personnel door

v. Control panel type: Engage

w. Pressure control type: Manual with dual VFD

x. 6’ Exhaust duct section: 18 GA, G90 Galvanized

4. Paint Mix Room - D

a. Equipment type: Mix Room

b. Clear working dimensions: 15' W x 9' H x 9' L

c. Overall dimensions (approximate): 15' 3'' W x 11' 1'' H x 9' 5'' L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Exhaust fan quantity/size/horsepower/static: (1) 10'' Blower fan with 1/2 HP motor at 1/2" SP

h. Light quantity: 3

i. Light type: Inside access T8 4-tube LED lights

j. Personnel door quantity/size: (1) 3' W x 7' H personnel door

k. Control panel type: Light Switch & Fan Disconnect

l. 6’ Exhaust duct section: 18 GA, G90 Galvanized

5. Paint Mix Room - E

a. Equipment type: Mix Room

b. Clear working dimensions: 15' W x 9' H x 9' L

c. Overall dimensions (approximate): 15' 3'' W x 11' 1'' H x 9' 5'' L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Exhaust fan quantity/size/horsepower/static: (1) 10'' Blower fan with 1/2 HP motor at 1/2" SP

h. Light quantity: 3

i. Light type: Inside access T8 4-tube LED lights

j. Personnel door quantity/size: (1) 3' W x 7' H personnel door

k. Control panel type: Light Switch & Fan Disconnect

l. 6’ Exhaust duct section: 18 GA, G90 Galvanized

6. Single Bay Exhaust Box and Curtain Walls - F

a. Equipment type: Single Bay Exhaust Box

b. Overall dimensions (approximate): 10' W x 11' H x 1' 8" L

c. Panel type: Single skin

d. Panel finish: White pre-paint

e. Panel material: 18 GA

f. Total CFM: 2,200

g. Exhaust fan quantity/size/horsepower/static: (1) 18'' Tube axial fan with 2 HP motor at 3/4" SP

h. Control panel type: CP-Control Package

i. 2 sided curtain walls 27’ x 10’ x 14’

j. 6’ Exhaust duct section: 18 GA, G90 Galvanized

7. Installation

a. Assembly of booth systems

b. Compressed air piping in booths Provide connection point for building contractor

c. Ductwork to roof deck

d. Electrical and control wiring in booths Provide connection point for building contractor

e. Providing gas connection point for building contractor

f. System startup

** NOTE

Building Contractor will provide and is responsible for:

Fire protection piping Roof openings, curbs and mounting of fan units

8. Code Compliance

a. System must be ETL listed. Provide ETL report number.

b.

System must comply with all applicable city, state and national code requirements including but not limited to: NFPA 33, NFPA 70, NFPA 86, NFPA 91, NFPA 101, IFC 24, 2018 IBC and OSHA 1910.107.

9 - 12. Other Requirements

9.

Drawings: At time of order, equipment supplier will be required to provide submittal drawings and specifications for installation. Drawings shall be submitted 7-10 days after issuance of Purchase Order.

10.

Service: Describe your service department capabilities, location and response time. Describe any preventative maintenance and/or inspection services offered.

11. Training: Describe training and system documentation to be included as part of the system

12. Warranties: Describe system warranty and any option for extended warranty.

NOTE: If any portion of the services specified in this RFP being quoted by you will be subcontracted to a third party organization, the identification of such third party organization and an itemized list of the contracted services that will be assigned to the third party, it must be clearly specified on the Final Cost Proposal Documenation.

RFP # 21-1102

Section 5 – Contract/Proposal Information

1. PROPOSER RESPONSIBILITIES

It is the responsibility of the Proposer to carefully read the entire Request for Proposal (RFP), which contains all provisions applicable to successful completion and submission of a proposal.

Proposers should provide sufficient information in their proposal to show their ability to provide the required equipment and materials, also perform and provide all services listed in the Project Specifications documentation.

2. BINDING

Any proposal submitted shall be binding upon the Proposer for a minimum of (60) calendar days and shall not be withdrawn after the specified RFP opening time.

3. PROPRIETARY DATA

If, for any reason, you have any restriction(s) in CVTC’s use of the data included in your proposal, you must clearly identify those restrictions. Please note that CVTC may not be able to protect proprietary data if another firm makes a request through the open records law for such information through an attorney of law.

4. COOPERATIVE PURCHASING

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the contractors agree to extend their terms to them. Participating in the service gives vendors opportunities for additional sales without additional bidding.

Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.).

** Complete Attachment C - Cooperative Purchasing, if you desire to extend your services to other entities under a cooperative contract.

5. INSURANCE

As a direct condition of all purchase orders requiring work performance at CVTC campuses, the contractor shall:

1. Maintain workers' compensation insurance, as required by Wisconsin Statutes, for all employees engaged in the work.

2. Maintain public liability and property damage insurance against any claim(s) which might occur in carrying out the agreement/contract.

3. Provide an insurance certificate indicating coverage, countersigned by an insurer licensed to do business in Wisconsin, covering the period of the agreement/contract. The insurance certificate is required to be presented prior to the issuance of the purchase order or before commencement of the contract.

The Contractor shall at its sole expense, procure and maintain in force throughout the performance of the contract, with duly qualified insurance carriers acceptable to the college, adequate insurance to protect him from claims under workers' or workmen's compensation acts and other employee acts, claims for damages because of bodily injury, including death, and from claims for damages to property which may arise out of or result from the Contractor's operations under the contract. This shall be evidenced by the Contractor providing the college with an original policy or Certificate of Insurance. The policy shall provide a ten (10) calendar day prior written notification to the college by the insurance carrier of any cancellation termination or restrictive amendment regarding the insurance. There shall be a thirty (30) calendar day prior written notification given to the college by the Contractor of any alteration or change contemplated in any of the policies. The Contractor shall enforce the same insurance requirements for any and all of its agents.

** See Attachment B for General Insurance Requirements.

6. RFP – ERRORS

Any ambiguity, inconsistency or error discovered in the RFP must be brought to the attention of the Purchasing Coordinator by emailing Jody Schneider – CVTC Purchasing Coordinator at jschneider69@cvtc.edu.

mailto:jschneider69@cvtc.edu

7. RFP INFORMATION CLARIFICATION

Proposers may e-mail inquiries concerning this RFP to obtain clarification of requirements.

a. Send all inquiries via email to Jody Schneider – CVTC Purchasing Coordinator at jschneider69@cvtc.edu.

i. Subject line of inquiry email must read: RFP #21-1102 – Your company name – Inquiry.

All requests for interpretations or corrections must be received by 12/8/2020, 1:00 PM CST.

Phone calls will not be accepted.

NOTE: No inquiries will be accepted after the date/ time indicated in the Schedule of Activities.

Interpretations or corrections to the RFP will be made in the form of an addenda issued by Jody Schneider - CVTC Purchasing Coordinator and will become a part of the original RFP document.

Only interpretations or corrections of the RFP made in writing by the Purchasing Coordinator are binding.

8. ADDENDA

All addenda issued by the Purchasing Coordinator shall become a part of the specifications, shall be covered in the proposal, and will be made part of the contract.

The only official response to a Vendor’s inquiries are those responses that are published as a modification on DemandStar or Vendor Net, issued in the form of an Addenda.

Vendors should not rely on any other statements that alter any specification or other term or condition of this RFP.

Any Proposer as a result of any oral discussion with any college employee shall execute no negotiations, decisions or actions.

9. INSTRUCTIONS FOR SUBMISSION/WITHDRAWL OF PROPOSAL

The response to proposal should be organized in accordance with the order of the RFP, documented thoroughly, and assembled in one volume with sections appropriately identified. Proposers are cautioned not to minimize the importance of an adequate response.

Proposals may be withdrawn upon written request prior to the designated time for opening of proposals. Withdrawal notification must be by original signature and received via email to jschneider69@cvtc.edu prior to the designated due date of the proposal.

10. PROPOSAL FORMAT

An officer of the entity authorized to sign the proposal must properly sign the proposal form. Prices shall be typewritten or in ink and shall be indicated in both word and figure form. In case of any discrepancy between word and figure, the word form shall prevail. Any alterations of the proposal form or foreign conditions attached thereto may cause rejection of the proposal.

11. CORRECTION OF MISTAKES

Erasures, write-over, corrections or other changes in the proposal shall be explained or noted over the signature of the Proposer. Failure to do so may result in rejection of the proposal without further consideration.

12. SUBMISSION OF PROPOSAL

All proposal packages shall be emailed to Jody Schneider – Purchasing Coordinator for CVTC.

mailto:purchasing@cvtc.edu

13. PROPOSAL DUE DATE AND TIME

Spray Booth Painting System Proposal Due Date:

• 12/17/2020 at 2:00 PM - Central Time

Proposal submissions MUST be emailed to:

• Jody Schneider – Purchasing Coordinator at jschneider69@cvtc.edu

• The Subject Line of your email must read: RFP #21-1102 – Your Company Name

** Proposals received after the specified date and time will not be considered for any causes whatsoever **

14. RFP OPENING

Note: Proposals Will Not Be Publicly Opened.

15. REJECTION/SELECTION OF PROPOSAL

CVTC reserves the right to reject any and all proposals and to waive any informality in accordance with state law. CVTC reserves the right to reject a proposal if the evidence submitted by, or investigation of, the Supplier fails to satisfy CVTC that the Supplier is responsible and qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

Incomplete, illegible, partial or informal proposals may be rejected.

CVTC reserves the right to reject all proposals received and resubmit the RFP if it feels an adequate level of competition was not obtained; or if specifications/terms did not allow for a sufficient level of competing proposals to be received; or if desired specifications, features, or standards were not, in the opinion of CVTC, acceptable.

CVTC reserves the right to select the proposal that best meets its needs, and to informally negotiate certain points of the final agreement with the firm that submitted said proposal. Although a significant factor, price will not be the College's only criteria for selection. Services will be selected based on the firm’s responsiveness to CVTC's needs and CVTC's evaluation of their experience and ability to provide services proposed.

mailto:Jschneider69@cvtc.edu

16. EVALUATION /SELECTION PROCESS

Evaluation Method

a. The College will appoint an evaluation team consisting of at least three (3) members of its staff to evaluate proposals, and to recommend award of a contract with the proposer, which meets the best interest of the College.

b. The College shall be the sole judge of its own best interest, the proposals, and the approval of the resulting contract. The College’s decisions will be final.

Non-Responsive Proposals

c. Non-responsive proposals may be rejected by the CVTC Purchasing Coordinator and will not be distributed to the evaluation team for consideration. Additionally, the evaluation team may determine that the required submittals/documentation is so inadequate as to be determined to be non-responsive. Non-responsive proposals may include, but are not limited to the following:

• Failure to sign the proposal

• Failure to acknowledge addenda

• Failure to provide required submittals/documentation

• Submission of a late proposal

• Proposer does not meet minimum requirements

d. The evaluation team will evaluate all responsive written proposals to determine which proposals best meet the needs of the College based in the evaluation criteria.

Short Listing

e. Upon completion of the evaluation of all written proposals, the evaluation team may recommend award to the proposer with the highest score or request additional information from the proposers to best determine the proposal that is in the best interest of the college.

Statement of Qualification

f. To ensure that all RFP’s are fairly evaluated, scored and ranked, it is very important that the RFP’s are prepared according to the prescribed format. Failure to follow the requirement may result in the disqualification of your proposal.

RFP’s will be evaluated based on the criteria indicated below:

CRITERIA DESCRIPTION POINTS

Company capability, capacity, location 30 Proposed System’s ability to meet College need 25 Volume of comparable installations 20 Cost 15 References 10

TOTAL POINTS FOR RFP 100

Section 6 - Standard Terms and Conditions

1. ACCEPTANCE-REJECTION

Chippewa Valley Technical College reserves the right to accept or reject any or all bids or proposals/quotes and to waive minor technicalities as deemed to be in the best interest of the college. Documentation is required for both.

2. ACCESS TO RECORDS

The Contractor agrees that the college and the Legislative Auditor of the State of Wisconsin shall have access to and the right to audit and examine, any pertinent books, documents, papers, and records of the Contractor related to this proposal and resulting contract.

3. APPLICABLE LAW

This contract or purchase order shall be governed under the laws of the State of Wisconsin.

4. ASSIGNMENT

The contract or any portion thereof or any interest therein shall not be assigned, transferred, conveyed, sublet or disposed of without the previous consent, in writing of the Purchasing Manager. Any attempted assignment under the contract shall be void and of no effect.

5. AVAILABILITY OF FUNDS

Contract award and any contract extensions shall be contingent upon the continued funding of college operations. Project implementation is subject to the availability of funds within budget parameters for each project and any required CVTC Board and Wisconsin Technical College System Board approvals.

6. CANCELLATION

Chippewa Valley Technical College reserves the right to cancel this contract in whole or in part without penalty due to the non-appropriation of funds or for failure of the contractor to comply with the terms, conditions, and specifications of the contract.

7. CHANGES IN CONTRACT

The contract shall not be modified, altered, or changed except by mutual agreement confirmed in writing by the authorized representative of each party to the contract.

8. CONTRACT TERM

No changes shall be allowed to the RFP documents unless confirmed in writing by the CVTC Purchasing Coordinator. CVTC reserves the right to make an award based on its own determination, or to reject any or all proposals or portions of same.

9. COPYRIGHTS AND PATENTS

The Contractor shall indemnify and hold harmless the State, the college, its officers, agents and employees from liability of any nature or kind for the use of any copyrighted or un-copyrighted composition, secret process, patented or un-patented invention, article or appliance furnished or used in the performance of the contract of which Contractor is not the patentee, assignee, or licensee.

10. DELAYS

The Contractor shall notify the college promptly, in writing, of any material delay in performance of said contract and the reasons thereof. The Contractor shall not be liable for delays in performance due to causes beyond its reasonable control but will be liable for delays due to its fault or negligence. Both parties agree that, if by reason of strike or other labor disputes, civil disorders, inclement weather, acts of God, or other unavoidable cause, either party is unable to entirely perform its obligations, such performance shall not be considered a breach of the contract.

11. DELIVERY

Delivery shall be F.O.B. destination unless otherwise specified on the purchase order.

12. ENTIRE AGREEMENT

The contract, and any properly executed amendment thereto, the RFP, the Contractor's proposal response and his performance guaranty shall constitute the entire agreement between the parties and shall supersede all prior oral or written agreements or understandings.

13. EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION/AFFIRMATIVE ACTION

The Contractor shall be an equal employment opportunity employer. Chippewa Valley Technical College is committed to equal employment opportunity and is obligated not to discriminate against any employee or applicant for employment because of race, color, religion. sex, national origin, age or physical or mental handicap in regard to any position for which qualified. Further, you are advised that as a contractor, subcontractor, or vendor, you may be subject to Executive Order 11246, as amended, and Section 503 of the Rehabilitation Act, as amended. If covered, acceptance of this contract or purchase order shall constitute agreement that you will not discriminate against any employee or applicant for national origin, age, or physical or mental handicap in regard to any position for which qualified; and that you will comply with other specific requirements of these laws. In the event of noncompliance with the nondiscrimination clause, this purchase order or contract may be canceled, terminated, or suspended in whole or in part and you may be declared ineligible for future awards or purchase orders.

14. GOVERNING LAW

Any resulting contract and all matters or issues related to it shall be governed by and shall be in accordance with the laws of the state. If any provision of this proposal or contract as applied to either party, or to any circumstance shall be adjudged by a court to be contrary to established provisions then the contract shall be null and void.

15. HAZARDOUS WASTE GENERATION

In the event the Contractor produces "a hazardous waste" as defined by the Department of Natural Resources Hazardous Waste Division of the State, then the Contractor shall be designated as the "generator" of such waste. The liability of hazardous waste disposal shall rest with the Contractor and not the college.

16. INDEMNIFICATION AND HOLD HARMLESS

The Contractor shall hold harmless and indemnify the College, its officers, agents and employees from any loss, claim, damage, liability, injury, suit, action, recovery or judgment, including defense costs and attorney's fees, of every nature and description arising out of the Contractor’s, its agents or employees performance under the contract. The college shall notify the Contractor promptly in writing of any claim or action brought against the college in connection with the contract. Upon such notification, the Contractor shall promptly take over and defend any such claim or action. The College shall have the right and option to select its own counsel in any such claim or action.

17. INDEPENDENT CONTRACTOR

All of the Contractor's employees furnishing or performing services under the contract shall be deemed employees solely of the Contractor and shall not be deemed for any purpose’s whatsoever employees or agents of, acting for or on behalf of, the college. The Contractor shall perform all services as an independent Contractor and shall discharge all its liabilities as such. No acts performed or representations made, whether oral or written by the Contractor with respect to third parties shall be binding on the college.

18. INSURANCE

As a direct condition of all purchase orders requiring work performance at CVTC campuses, the contractor shall:

• Maintain workers' compensation insurance, as required by Wisconsin Statutes, for all employees engaged in the work.

• Maintain public liability and property damage insurance against any claim(s) which might occur in carrying out the agreement/contract.

• Provide an insurance certificate indicating coverage, countersigned by an insurer licensed to do business in Wisconsin, covering the period of the agreement/contract. The insurance certificate is required to be presented prior to the issuance of the purchase order or before commencement of the contract.

The Contractor shall at its sole expense, procure and maintain in force throughout the performance of the contract, with duly qualified insurance carriers acceptable to the college, adequate insurance to protect him from claims under workers' or workmen's compensation acts and other employee acts, claims for damages because of bodily injury, including death, and from claims for damages to property which may arise out of or result from the Contractor's operations under the contract. This shall be evidenced by the Contractor providing the college with an original policy or Certificate of Insurance. The policy shall provide a ten (10) calendar day prior written notification to the college by the insurance carrier of any cancellation termination or restrictive amendment regarding the insurance. There shall be a thirty (30) calendar day prior written notification given to the college by the Contractor of any alteration or change contemplated in any of the policies. The Contractor shall enforce the same insurance requirements for any and all of its agents.

** See Attachment B for General Insurance Requirements.

19. INVOICING

Purchase orders shall be individually invoiced in accordance with the instructions referenced in the purchase order or contract agreement.

1. All invoices will be required to have the CVTC purchase order number.

2. Invoices can be emailed to AP@cvtc.edu.

20. LIENS

Contractor shall at all times keep the college free and clear from liens asserted by any person, firm or corporation for any reason whatsoever arising from the furnishing of services (whether for services, work, labor performed, or materials or equipment procured) by Contractor under the contract. Contractor shall be held liable for all costs and expenses (including attorney’s fees) incurred by the college in resolving said lien.

21. NOTICES

Any adverse notice to the Contractor shall be in writing and may either be given by personal delivery or sent to the last known address on file with the college. Any notice to the college shall be to Chippewa Valley Technical College Purchasing Coordinator, 620 W Clairemont Avenue, BEC 23C, Eau Claire, WI 54701. Either party may change the address to which such notices shall be made from time to time by written notice via registered mail.

22. PERMITS AND LICENSES

The Contractor shall, at its sole expense, procure and keep in effect all necessary permits and licenses required for performance under the contract, and the Contractor shall post or display in a prominent place such permits and/or notices as are required by law.

23. PERSONNEL

The Contractor agrees that at all times the employees of the Contractor furnishing or performing services under the contract shall do so in a proper professional and dignified manner.

Contractor’s employees shall possess appropriate and valid licenses for the work they are performing.

The College reserves the right to request Contractor removal of specific employees from College property.

mailto:AP@cvtc.edu

24. PRESENCE ON COLLEGE PREMISES

The Contractor agrees that all persons working for or on behalf of the Contractor whose duties bring them upon the college's premises shall obey the rules and regulations that are established by the college and shall comply with reasonable directives of the college's facilities department.

The Contractor shall be responsible for the acts of its agents and employees while on the college's remises. Accordingly, the Contractor agrees to take all necessary measures to prevent injury and loss to persons or property located on the college's premises. The Contractor shall be responsible for all damages to persons or property caused by the Contractor or any of its agents or employees.

The Contractor shall promptly repair to the specifications of the College's Facilities Department, any damage that the Contractor, its agents or employees may cause to the college's premise or equipment. On the Contractor's failure to make restitution the college may repair such damage and the Contractor shall reimburse the college promptly for the cost of repair.

On occasion, contractor may be issued building keys. Contractor is responsible for safe return of keys. If keys are lost, contractor is responsible for replacement cost of keys and any required re-keying.

The Contractor agrees that in the event of any accident of any kind the Contractor will immediately notify the college's Facilities department and thereafter furnish a full written report of such accident.

25. PROPOSAL AWARD

The contract shall be awarded with reasonable promptness by written notice to the responsible Proposer who is determined to be the most responsive to the requirements and specifications set forth in the RFP.

An award for this project will not be made until it is determined which vendor meets specifications.

Vendors will be notified of award by receipt of an award letter. The successful vendor must not commence any billable work prior to receipt of an award letter, contract or purchase order, and a building permit when required. Work done prior to these circumstances shall be at the vendor’s risk.

The College reserves the right to shorten the initial contract period if it feels the circumstances so warrant this action. Furthermore, the contract can be terminated by mutual agreement between Owner and Contractor, provided that at least thirty (30) days’ notice is given by either party prior to termination.

The College retains the right to terminate the contract with seven (7) days’ notice should the Contractor fail to perform work in a professional manner or fail to perform the work within the demands and time constraints established by the College.

26. PUBLICITY

The Contractor shall not in any way or in any form publicize or advertise the fact that the Contractor is providing services to the college without the prior express written approval of the Administrative Contact for each item of advertising or publicity. However, nothing herein shall preclude the Contractor from listing the college on its routine client list for matters of reference.

27. PURCHASE ORDERS

Only those purchase orders directly signed by the purchasing department are authorized by the college.

28. QUALITY

Unless otherwise indicated, all materials shall be first quality. Items that are used, obsolete, or which have been discontinued are unacceptable without prior approval of the purchasing department.

29. SAFETY

The Contractor and its agents and employees shall practice safe work habits, safe use of chemicals, and handle safely equipment employed. In addition, the Contractor shall use equipment, signs, barriers, or other devices to protect persons or property and shall avoid the usage of hazardous materials that are not essential to the performance of the contract.

1. Contractor is responsible for daily cleanup of work areas.

2. Contractor will comply with all OSHA rules and regulations.

3. Contractor shall provide CVTC with copies of all MSDS sheets as required by law.

Materials, equipment, and supplies provided to the college must comply with all safety requirements set forth in the Wisconsin Administrative Code, and all applicable OSHA standards.

When furnished toxic or hazardous materials as defined in sub-part AZ@ of the US Occupational Safety and Health Standards, the contractor shall furnish upon request appropriate OSHA Form 20, "Material Safety and Data Sheet" for each item.

30. STANDARD OF PERFORMANCE

The Contractor agrees to perform the services specified under the contract with that standard of care, skill, and diligence normally provided by a professional organization in the performance of such services.

31. SUBSTITUTIONS

If substitutes are bid, they must be identified by manufacturer, stock number, and any other descriptive literature to establish equivalencies. Chippewa Valley Technical College will be the sole judge of equivalency.

32. SUPERVISION

The Contractor shall provide at all times adequate and expert supervision for its agents and employees in the areas under the contract.

33. TAXES

The Contractor shall pay when due all taxes or assessments applicable to the Contractor. The Contractor shall comply with the provisions of the applicable taxation authority.

The college is exempt from Federal Excise Tax. The State of Wisconsin by legislative action has exempted vocational, technical and adult schools from Wisconsin sales and use taxes.

The statute reference follows:

Section 77.54 General Exemptions--The college is exempt from taxes imposed by this subchapter (general sales and use tax): The College tax exempt number is ES45814.

(9a) The gross receipts from sales to and the storage, use, or other consumption of tangible personal property and taxable services by:

(9b) Any county, city, village town, or school district in this state. All Chippewa Valley Technical College purchase orders reference this tax-exempt status and should be kept on file, and in case of an audit, these will indicate it was a tax-exempt sale.

RFP # 21-1102

Section 7 – Proposal Submission Documents

1. FINAL SUBMISSION INSTRUCTIONS

Any firm who submits a proposal without completing the following will be considered non-compliant with the criteria set forth by the CVTC for this project.

Submission of the following documents is essential to the CVTC’s evaluation and document purposes.

Proposal Submission Documents:

1. Part 1 – Company Information

2. Part 2 – References

3. Part 3 – Requirement Satisfaction

4. Part 4 – Project Cost

5. Attachment B – Certificate of Insurance

6. Attachment C - Cooperative Purchasing Agreement (this page is optional)

Spray Booth Painting System Proposal Due Date

12/17/2020 at 2:00 PM Central Time

Proposal submissions must be emailed to Jody Schneider – jschneider69@cvtc.edu

Subject Line of your email must read: RFP #21-1102 – Your Company Name

** Proposals received after the specified date and time will not be considered for any causes whatsoever **

Part 1 - Company Information

Instructions

1. Please respond to all the information requested below. Incomplete responses could lead to proposal rejection.

Information Requested Response Required

Company Name

Address of principle office

Organization type - partnership, corporation or other

Year company was established

Branch office locations

CVTC contact office address - Office responsible for this project

Year contact office was established

Brief summary of company’s history

Number of years the firm has been involved in ongoing work in the vicinity of the CVTC project location.

Provide a brief and concise summary that describes your firm’s qualifications, and particular expertise for the scope of work described.

Size and adequacy of the contact office’s ability to perform the proposed work.

List the disciplines represented by your staff whose primary office is at the contact office location. Please include the number of employees.

Indicate firms distance from CVTC’s west campus and plan for project management and communication if contact office distance is greater than 75 miles.

Provide a list of services offered “in-house” by your company

RFP# 21-1102 - Final Proposal Submission Document

Part 2 - References

Instructions

1.

** Please respond to all the information requested below. Incomplete responses could lead to proposal rejection.

Information Requested Response Required

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Service Provided

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Service Provided

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Service Provided

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Reason for Termination

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Reason for Termination

Employer Name Contacts Name Contacts Position Contacts Email Address Contacts Phone Number Duration of Relationship Reason for Termination

As part of our analysis, CVTC reserves the right to interview several of your current and former clients for their views on your performance.

Contact information for references shall be submitted by Firm responding to this RFP in order to be considered for award.

1. A minimum of three (3) references other than CVTC shall be provided for customers similar in size to CVTC for which the Firm provided a similar scope of service in the past five (5) year.

2. A minimum of three (3) references of previous customers who have terminated their relationship with your firm during the past five (5) years and reason(s) for doing so shall be provided.

1. Enter "Yes" or "No" in the column labeled "Response Required"

2. If your entry is "No", please enter the reason in "Section 13 - Unable to Provide as Requested" below

Response Required

1. Downdraft Paint Booth - A My Proposal Satisfies this Requirement?

a. Clear working dimensions: 14' W x 9' H x 30' L

b. Overall dimensions (approximate): 15' 3" W x 14' 7" H x 30' 5" L

c. Panel type: Dual skin insulated steel

d. Panel finish: White pre-paint

e. Panel material: 20 GA

f. Airflow style: Downdraft

g. Total CFM: 15,000

h. Air make-up unit: 1.7 MBTU air make-up unit on top of booth

i. Curing style: 90/10 Recirculation

j. Exhaust method: Exhaust pit

k. Pit size/type: 27' 2-Row pit

l. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP

m. Intake method: Controlled airflow ceiling

n. Intake fan quantity/size/horsepower: (1) 34'' Dual intake fan with 15 HP motor

o. Light quantity: 14

p. Light type: Inside access T8 4-tube LED lights

q. Front opening/door style: 4-Wing 4 window door

r. Opening/door size: 10' 8" W x 8' 9" H

s. Personnel door quantity/size: (2) 3' W x 7' H personnel door

t. Control panel type: Electronic touch pad / Logic 3

u. Pressure control type: Auto-balance

v. Glass windows on visible side.

w. Integrated advanced cure system – I series, blade style blowers at roof

x. 6’ Exhaust duct section: 18 GA, G90 Galvanized

Part 3 - Requirement Satisfaction

2. Downdraft Paint Booth - B My Proposal Satisfies this Requirement?

a. Clear working dimensions: 14' W x 9' H x 30' L

b. Overall dimensions (approximate): 15' 3" W x 14' 7" H x 30' 5" L

c. Panel type: Dual skin insulated steel

d. Panel finish: White pre-paint

e. Panel material: 20 GA

f. Airflow style: Downdraft

g. Total CFM: 15,000

h. Air make-up unit: 1.7 MBTU , Make-up unit on top of booth

i. Curing style: 90/10 Recirculation

j. Exhaust method: Exhaust pit

k. Pit size/type: 27' 2-Row pit

l. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP m Intake method: Controlled airflow ceiling

n. Intake fan quantity/size/horsepower: (1) 34'' Dual intake fan with 15 HP motor

o. Light quantity: 14

p. Light type: Inside access T8 4-tube LED lights

q. Front opening/door style: 4-Wing 4 window door

r. Opening/door size: 10' 8" W x 8' 9" H

s. Personnel door quantity/size: (1) 3' W x 7' H personnel door

t. Control panel type: Electronic touch pad / Logic 3

u. Pressure control type: Auto-balance

v. Integrated advanced cure system – I series, blade style blowers at roof

w. 6’ Exhaust duct section: 18 GA, G90 Galvanized

3. Two Bay Downdraft Paint Booth - C My Proposal Satisfies this Requirement?

a. Two-Bay Downdraft booth with dividing curtain

b. Clear working dimensions: 24' W x 9' H x 27' L

c. Overall dimensions (approximate): 24' 8" W x 14' 10" H x 27' 6" L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Airflow style: Downdraft

h. Total CFM: 15,000

i. Air make-up unit: 1.7 MBTU Space Saver air make-up unit on top of booth

j. Curing style: Forced dry

k. Exhaust method: Exhaust pit

l. Pit size/type: 24' (2) 2-Rows pit

m. Control panel type: Electronic touch pad

n. Exhaust fan quantity/size/horsepower/static: (1) 34'' Tube axial fan with 7.5 HP motor at 1" SP

o. Intake method: High performance ceiling

p. Intake fan quantity/size/horsepower: (1) 34” Dual intake fan with 15 HP motor

q. Light quantity: 16

r. Light type: Inside access T8 4-tube LED lights

s. Front opening/door style: Curtain

t. Opening/door size: (2) 11' W x 9' H

u. Personnel door quantity/size: (1) 3' W x 7' H personnel door

v. Control panel type: Engage

w. Pressure control type: Manual with dual VFD

x. 6’ Exhaust duct section: 18 GA, G90 Galvanized

4. Paint Mix Room - D My Proposal Satisfies this Requirement?

a. Equipment type: Mix Room

b. Clear working dimensions: 15' W x 9' H x 9' L

c. Overall dimensions (approximate): 15' 3'' W x 11' 1'' H x 9' 5'' L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Exhaust fan quantity/size/horsepower/static: (1) 10'' Blower fan with 1/2 HP motor at 1/2" SP

h. Light quantity: 3

i. Light type: Inside access T8 4-tube LED lights

j. Personnel door quantity/size: (1) 3' W x 7' H personnel door

k. Control panel type: Light Switch & Fan Disconnect

l. 6’ Exhaust duct section: 18 GA, G90 Galvanized

5. Paint Mix Room - E My Proposal Satisfies this Requirement?

a. Equipment type: Mix Room

b. Clear working dimensions: 15' W x 9' H x 9' L

c. Overall dimensions (approximate): 15' 3'' W x 11' 1'' H x 9' 5'' L

d. Panel type: Dual skin insulated steel

e. Panel finish: White pre-paint

f. Panel material: 20 GA

g. Exhaust fan quantity/size/horsepower/static: (1) 10'' Blower fan with 1/2 HP motor at 1/2" SP

h. Light quantity: 3

i. Light type: Inside access T8 4-tube LED lights

j. Personnel door quantity/size: (1) 3' W x 7' H personnel door

k. Control panel type: Light Switch & Fan Disconnect

l. 6’ Exhaust duct section: 18 GA, G90 Galvanized

6. Single Bay Exhaust Box and Curtain Walls - F My Proposal Satisfies this Requirement?

a. Equipment type: Single Bay Exhaust Box

b. Overall dimensions (approximate): 10' W x 11' H x 1' 8" L

c. Panel type: Single skin

d. Panel finish: White pre-paint

e. Panel material: 18 GA

f. Total CFM: 2,200

g. Exhaust fan quantity/size/horsepower/static: (1) 18'' Tube axial fan with 2 HP motor at 3/4" SP

h. Control panel type: CP-Control Package

i. 2 sided curtain walls 27’ x 10’ x 14’

j. 6’ Exhaust duct section: 18 GA, G90 Galvanized

7. Installation My Proposal Satisfies this Requirement?

a. Assembly of booth systems

b. Compressed air piping in booths Provide connection point for building contractor

c. Ductwork to roof deck

d. Electrical and control wiring in booths Provide connection point for building contractor

e. Providing gas connection point for building contractor

f. System startup

8. Code Compliance My Proposal Satisfies this Requirement?

a. System must be ETL listed. Provide ETL report number in the response box to the right. ETL#

9. Drawings If Awarded - I Will Meet This Requirement a.

At time of order, equipment supplier will be required to provide submittal drawings and specifications for installation. Drawings shall be submitted 7-10 days after issuance of Purchase Order.

b.

System must comply with all applicable city, state and national code requirements including but not limited to: NFPA 33, NFPA 70, NFPA 86, NFPA 91, NFPA 101, IFC 24, 2018 IBC and OSHA 1910.107.

10. Service My Proposal Satisfies this Requirement?

a.

Describe your service department capabilities, location and response time. Describe any preventative maintenance and/or inspection services offered.

11. Training My Proposal Satisfies this Requirement?

a. Describe training and system documentation to be included as part of the system

12. Warranties My Proposal Satisfies this Requirement?

a. Describe system warranty and any option for extended warranty.

2. Service Department Response Time to CVTC Location:

1. Service Department Location(s):

3. Service Department Capabilities:

1. Training and System Documentation:

1. System Warranty:

13. Value Added Incentives My Proposal Offers VAI

a. Indicate any “Value Added Incentives” your company can provide on behalf of CVTC

14. Unable to Provide as Requested If You Answered "No" to Any of the Requirements Above - Enter Explanation Here

a. Describe any items not included with system, installation or startup. Item # / Row Letter

1 - G

2. Options for…