Request for Information- Video Booth- 02 Apr 24.pdf

Request for Information (RFI) / Sources Sought (SS) AFRS Video Booth | Date: 02 Apr 2024

This Request for Information (RFI)/Sources Sought (SS) seeks information regarding availability and capability of all qualified sources, large and small businesses, to perform a potential requirement.

Responses received will be used for acquisition strategic decision-making purposes only and will not be disclosed outside this agency. This announcement is for informational purposes only. The information obtained may be used for acquisition planning purposes and to determine whether the acquisition may be set aside for small businesses. This announcement does not constitute an Invitation for Bids, Request for Proposals, or a Request for Quotations, and is not to be construed as a commitment by the

Government to issue a contract or otherwise pay for the information solicited.

The Government does not intend to award a contract on the basis of this notice. Companies responding to this RFI/SS notice are advised that participation does not ensure involvement in any future solicitation or contract award. No proposals are being requested or accepted under this notice, and this announcement shall not be construed as a commitment by the Government to issue a solicitation or to ultimately award a contract, nor does this synopsis restrict the Government to a particular acquisition approach. Contact with Government personnel, other than those specified in this RFI/SS, by interested firms or their employees regarding this requirement is not permitted. The Government will not pay for any information submitted in response to this announcement. Any costs associated with providing information to either this notice or any follow-up information requests shall not be reimbursed. Costs incurred as a result of this announcement shall be borne solely by the respondent and shall not be payable by the Government.

1. Description of the Requirement

The 338th Enterprise Sourcing Squadron (338 ESS), at Joint Base San Antonio (JBSA) - Randolph, Texas

(TX), is seeking information concerning the availability of technically capable firms to provide the Air

Force Recruiting Service (AFRS), information regarding Video Booth Rental. AFRS is seeking to rent a fully enclosed, Sound-dampened, Video Booth. Must be capable of video capture of a minimum of 1080p.

Rental Terms would be one (1) to five (5) day attendance at Government or Commercial conferences.

This RFI/SS aims to gather insights on vendor capabilities and offerings. All interested firms, regardless of their socio-economic program status or size, are invited to respond to this RFI/SS. In addition, the 338

ESS is also requesting industry feedback regarding the attached Statement of Need (SON) dated 02 Apr

24. (See Attachment 1).

Please indicate, at a minimum, any questions, suggestions, performance risks, ambiguities, and/or unclear or undefined areas within the information provided. Additionally, please provide any recommendations you feel are noteworthy. The government will not provide responses to any questions or comments received and will not share any information received with any other vendor. All interested parties are requested to complete and include Attachment 2 - Industry Feedback-Question and

Comment Worksheet with their response.

For purposes of this RFI/SS Notice, the main North American Industry Classification System (NAICS) code for the requirement will be 512110 – Motion Picture and Video Production, Size Standard $40M.

NOTE: Information within this RFI/SS is subject to change in any resultant solicitation.

2. Purpose

The Government is conducting preliminary Market Research to determine the extent to which sources can provide solutions to conduct all operations associated with:

• Identify vendors specializing in Commercial Off-The-Shelf (COTS) solutions.

• Evaluate the capabilities of potential solutions.

• Identify vendors that align with AFRS Video Booth requirements.

3. Scope:

The government requests information demonstrating the provider’s capability and capacity to provide a

COTS Video Booth solution. The project focuses increased awareness and public support for the Air

Force and to generate leads for the military recruiting force.

Project Objectives:

• Video Booth Rental

• Enclosed, Sound-dampened, Video Booth

• Full Video Booth Digital Imagery Wrap

• User inter-face system software programming

• Equipment shipping to and from the vendor location to the specified locations

• Video booth technician services

• Content management services

• Online Sharing Services

4. Exclusions:

COT item may not be fabricated for this requirement.

5. Deliverables:

• Rental of a fully enclosed, Sound-dampened, Video Booth capable of video capture of a minimum of

1080p.

• Fully Video Booth Digital Imagery Wrap

• User inter-face system software programming.

• Equipment shipping to and from the vendor location to the Government specified locations.

• Video booth technician services.

6.Small Business Information

The Government reserves the right to determine whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. To support a Government SB set-aside determination, interested SB concerns must provide sufficient written information to indicate their capability to successfully perform and manage all the requirements listed in the attached draft SON.

Business type (Large Business, Small Business (SB), Small Disadvantaged Business (SDB), 8(A)-Certified

Small Disadvantaged Business (8a), HUBZone Small Business (HUBZone), Woman-Owned Small Business

(WOSB), Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business

(SDVOSB)) based upon 512110 – Motion Picture and Video Production, Size Standard $40M.

7. Acquisition Information

The Government anticipates issuing a single Request for Quote (RFQ) and awarding a single Firm Fixed

Price (FFP) contract. The Government intends to post an identical RFI/SS on both GSA eBuy and

SAM.gov. Companies need not respond to both RFI/SS notices. It is the responsibility of interested parties to check regularly for any changes or updates.

8. Response Submission

All interested parties who believe they can meet all aspects of the requirements are invited to complete

Attachment 2, Contractor Capability Survey, describing their capability and qualifications to provide the government’s need. The purpose of using the survey format, in lieu of a free format, is to obtain pertinent and uniformed information from all interested firms. Interested firms must be registered in the System for Award Management (SAM) to be eligible for payment from any Department of Defense activity. Information on registration and annual confirmation requirements may be obtained at www.SAM.gov.

Please e‐mail the completed Contractor Capability Survey (Attachment 2) and Industry Feedback‐

Question and Comment Worksheet (Attachment 3) with your response to the following government

Points of Contact (POC), no later than 4:00 p.m. CST on 18 Apr 2024.

Joseph N. Sitterly, Contracting Officer, joseph.sitterly.2@us.af.mil

Kevin Harris, Contracting Officer, kevin.harris.58@us.af.mil

Liliana Gonzales, Contract Specialist, liliana.gonzales.3@us.af.mil

NOTE: The Government is under no obligation to consider information received after the due date as part of the formal market research for his acquisition.

9. Meetings and Discussions

AFRS will review the responses and may contact vendors for further discussions or demonstrations. This

RFI is for information gathering purposes and does not constitute a commitment to procure any products or services.

http://www.sam.gov/ mailto:joseph.sitterly.2@us.af.mil mailto:kevin.harris.58@us.af.mil mailto:liliana.gonzales.3@us.af.mil

10. Contracting Office Address

Department of the Air Force, Air Education and Training Command, 338 ESS/PKA, 2021 First Street West, JBSA-Randolph, TX, 78150-4302

11. Place of Performance

Conference Locations Listed in Attachment 1.

12. Attachments:

1. Statement of Need (SON) _ 02Apr 24

2. Contractor Capability Survey _ 02 Apr 24

3. Industry Feedback - Question & Comment Worksheet

Request for Information (RFI) / Sources Sought (SS)