Request for Information Responses- Fuel Station 9.1.docx

This is a Request for Information Responses document from the Town of Sheffield, Massachusetts, regarding a Highway Garage Fueling Station project located at 48 Sheffield Business Park, Ashley Falls. The project scope includes the supply and installation of one 2,000-gallon diesel double-wall above-ground tank, one 1,000-gallon gasoline FIREGUARD tank, two remote dispensers, two remote pumping units, pedestal mounting kits, a Smart Fill fuel management system with 50 FOBs, dual-band WiFi module, antenna, pop-up gauges, spill containers, overfill prevention valves, caps, and pressure vacuum vent. Installation will occur on a customer-built pad, with offloading and electrical work excluded from the contractor's scope. Sealed bids were due September 9, 2026, at 2:00 p.m. The project must comply with Massachusetts prevailing wage rates as determined by the Commissioner of the Department of Labor and Workforce Development, with weekly certified payroll documentation required. The contractor must complete the project within a specified number of consecutive calendar days, with liquidated damages assessed for delays beyond the completion date, and provide a one-year guarantee on all work following final payment.

The estimated contract value is $100,000, covering both materials and labor for installation on the customer-built pad. No building permit is required for the fueling station installation. The property line is located 67 feet from the tanks, the existing building corner is 107 feet away, and the salt shed is 26 feet from the tanks. Award goes to the lowest responsible and eligible bidder. The selected contractor must obtain General Liability insurance ($1,000,000 per occurrence / $3,000,000 aggregate), Automobile Liability ($1,000,000), Workers' Compensation with statutory limits of not less than $1,000,000 per accident, and Umbrella Liability ($2,000,000 per occurrence / $2,000,000 annual aggregate), naming the Town as additional insured. Bid security of five percent of the bid price is required, with performance and payment bonds equal to one hundred percent of the contract price required upon execution. Work must commence within ten days of receiving the Notice to Proceed.