Request for Information.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

Request for Information IAW FAR 52.215-3 2 April 2024

This Request For Information (RFI)/Sources Sought (SS) is issued by the Air Force Installation Contracting Center (AFICC), 766 Enterprise Sourcing Squadron, Strategic Acquisitions Flight (766 ESS/PKZ). This is not a Request for Quote (RFQ) or Request for Proposal (RFP). No contract award will be made on the basis of any response(s) to this notice.

The results of this RFI/SS will be used as an effort to identify competition, qualified potential sources, and promote full and open competition to the maximum extent practicable in accordance with IAW FAR Part 19, FAR Part 10, FAR Part 6, FAR Part 5, and the Competition in Contracting Act (CICA), 41 U.S.C. 253.

IAW FAR 15.201(c)(4), the Contracting Officer may host one-on-one meetings with any or all potential Offerors who provide an adequate response to the RFI/SS, without further public notice.

Contracting Office Address:

Department of the Air Force, Air Force Installation Contracting Agency, 766 Enterprise Sourcing Squadron, Strategic Acquisition Flight (766 ESS/PKZ) – Joint Base Pearl Harbor – Hickam (JBPH-H), 90 G Street, BLDG 1201, Honolulu, Hawaii 96853- 5230, United States

Primary Point of Contact:

Submit responses to Mr. Jamie Meier by 10:00 AM HST, on April 8, 2024

Purpose:

The purpose of this notice is to conduct additional market research and conduct an exchange with industry prior to issuance of the solicitation and the submission of a proposal, in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201, for a known agency requirement. The Government seeks industry comments in response to the specific questions listed below and the Draft Statement of Work (SOW) attached.

An early exchange of information improves the understanding of Government requirements and industry capabilities, thereby allowing potential Offerors to judge whether or how they can satisfy the Government's requirements, and enhances the Government's ability to obtain quality supplies and services, at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

The responses/feedback received in response to this notice will be used to identify and resolve concerns regarding the acquisition strategy, including proposed contract type, terms and conditions, and acquisition planning schedules; the feasibility of the requirement, including performance requirements, statements of work, and contract deliverables/requirements; the suitability of the proposal instructions and evaluation criteria, including the approach for assessing past performance information; the availability of referenced documents (if applicable); and any other industry concerns or questions.

Description of Services:

The Government has a requirement for non-personal administrative services in support of the United States Air Force, Headquarters Pacific Air Forces (PACAF), Aircrew Standardization and Evaluation (A3TV), PACAF Aviation Squadron Administrative Support program.

The PACAF Aviation Squadron Administrative Support services will be provided with a total of eighty-five

(85) Full Time Equivalents (FTEs) across three (3) countries, at thirty-one (31) facilities at eight (8) PACAF locations: Eielson Air Force Base (AFB), Alaska; Joint Base Elmendorf-Richardson (JBER), Alaska; Joint- Base Pearl Harbor-Hickam (JBPHH), Hawaii; Osan Air Base (AB), Republic of Korea (ROK); Kunsan AB, ROK; Kadena AB, Japan; Yokota AB, Japan; and Misawa AB, Japan.

The contract award will provide flying squadron functional support towards non-flying duties of pilots/weapons duty officer (WDO) for operations training (scheduling and training functions), operations standardization and evaluations (scheduling, standardization and evaluation), WDO standardization and evaluation (assistant to government security manager), unit deployment manager (UDM) (prepare and process individual deployments), and operations group and evaluation administration (OGV) (group level standardization and evaluation functions and maintenance of Patriot Excalibur (PEX) and/or Graduate Training Integration Management System (GTIMS)).

For the breakdown of FTEs per facility, please see Appendix C: Positions on location, of the draft SOW attached.

Anticipated Contract:

The anticipated contract will be a Firm-Fixed Price contract. Period of Performance: one (1) 12 month base period year and four (2) 12 month option periods. The resultant contract award will include FAR Clause 52.217-8, Option to Extend Services for a period of performance not to exceed a six (6) month extension of services. The total period of performance shall not exceed 3 (three) years and 6 (six) months.

Projected Contract Award Date:

On/about 29 September 2024.

Procurement History for Similar Services:

Award Date: 21 September, 2017; Acquisition type: Unrestricted; Contract number: GS00Q14OADU109; Task Order: FA521517F7004; Contractor: HII Mission Driven Innovative Solutions Inc.; Cage: 0MWW4. The current contract supports twelve (12) facilities at seven (7) locations across three (3) countries with sixty-two (62) FTEs.

Award Date: 30 September, 2020; Acquisition type: Unrestricted; Contract number: GS00Q14OADS119; Task Order: FA521520F0025; Contractor: RiverTech, LLC. Cage: 7CG51. The current contract supports thirty one (31) facilities at eight (8) locations across three (3) countries with one hundred and five (105) FTEs.

Award Date: 21 February, 2024; Acquisition type: 8(a) sole-source direct award; Contract number:

FA521524C0008; Contractor: Akime Systems Engineering, LLC. Cage: 7W2J0. The current contract supports thirty one (31) facilities at eight (8) locations across three (3) countries with eighty-five (85) FTEs.

Business Size Standard:

The associated North American Industrial Classification System (NAICS) code, and related size standard for this requirement is 541611 - Administrative Management and General Management Consulting Services.

Information Requested:

Potential Offerors shall provide responses in the same numerical order as listed below. At a minimum, potential Offerors shall provide complete/sufficient responses to questions below. DO NOT SUBMIT A CAPABILITIES STATEMENT/BRIEF. Specific responses to the questions below are requested. Total responses shall not exceed 10 pages.

1. Company Information:

Name, address, telephone number, point of contact name(s), e-mail address(es), DUNS and CAGE code, business size large or small. If small business, please identify the following: type of small business and/or socio economic class. If an 8(a)/SDB firm, include 8(a) program graduation/exit date.

Business Size Standard: Interested sources shall identify their business size standard based on the primary NAICS code. Responses may be used to develop and/or determine if small business prime and subcontracting opportunities exist for this requirement IAW FAR Part 19.501(b) and if a change in NAICS code identification for the requirement is needed.

- Small Business (SB) Concern

- Woman-Owned Small Business

- Historically Underutilized Business Zone (HUBZone)

- Veteran-Owned Small Business

- Service-Disabled Veteran-Owned Small Business (SDVOSB)

For more information, refer to https://www.sba.gov/federal-contracting/contracting-guide/size-standards.

2. List and provide details of any experience with recruiting and/or retaining qualified candidates in the following locations: Eielson AFB, Alaska; JBER, Alaska; JBPHH, Hawaii; Osan AB, ROK; Kunsan AB, ROK; Kadena AB, Japan; Yokota AB, Japan; and Misawa AB, Japan. What type of experience does your organization have supporting Outside the Continental United States (OCONUS) services, specifically in foreign countries?

3. Status of Forces Agreements (SOFA) and Working Overseas: what is your experience working with SOFA compliance procedures in ROK and Japan?

4. Similar Commercial and Non-Commercial Contracts:

a. Have you provided similar services to the Government or to Commercial entities?

If so, please provide the following for each similar contract:

contract number brief scope of the contract dollar value number of sites supported number of FTE’s different locations for the provided service.

CPARS rating Did your company perform the work as the Prime Contractor or the Subcontractor?

b. If the work was performed as a subcontractor, please identify what percentage of contract tasks were managed under your subcontract, and how many FTE’s you employed as a result of your subcontract?

https://www.sba.gov/federal-contracting/contracting-guide/size-standards

5. Are you on any Government-Wide Acquisition Contracts? If so, which one(s)?

IAW FAR 15.201, the Draft SOW has been provided to improve the understanding of the requirement and enhance the ability of the Government to obtain quality services. The Government requests that industry carefully review Attachment 2 – RFI Industry Questions and offer comments or suggestions, with specific references to the attachments (e.g. section, paragraph number, page number). Any changes to the Draft SOW will be at the discretion of the Contracting Officer.

The Contracting Officer will review and consider all responses and/or questions received. However, the Contracting Officer is not required to implement any feedback/suggestions received. The Contracting Officer will not provide a written and/or verbal response to any questions received.

RESPONSES: All submissions for this notice shall be submitted in writing via email to both jamie.meier.3@us.af.mil and christian.freire@us.af.mil. Submissions via email shall reference the proper subject - RFI-1 Response for PACAF Aviation Squadron Administrative Support. The Contracting Officer will not consider questions/comments received after the closing date of this RFI. Potential Offers shall provide clear, concise, and complete answers via e-mail NO LATER THAN 10:00am, Hawaii Standard Time (HST) on April 8, 2024.

Attachments:

1. Attachment 1 – Draft Statement of Work

2. Attachment 2 – RFI Industry Questions mailto:jamie.meier.3@us.af.mil mailto:christian.freire@us.af.mil