Attachment 1 - Draft Statement of Work 20240308.pdf

STATEMENT OF WORK

For

Pacific Air Forces

Aviation Squadron Administrative Support

Aviation Squadron Augmentation

Last Updated 8 March 2024

TABLE OF CONTENTS

Section Page Number

1. Description of Services 3

2. Requirement Objectives 3

3. Tasks 3

4. Additional Services that shall be required to be performed 18

5. Period of Performance 19

6. Travel Requirements 19

7. Required Regulations 20

8. Duty Hours 20

9. Transition Period 20

10. Security Requirements 22

11. Additional Security Matters 24

12. Other Terms, Conditions and Provisions 24

13. Data Accession List (DAL) 25

14. Deliverables 25

15. Services Summary 26

16. Government Furnished Property 26

Appendix A: Deliverables 28 Appendix B: Services Summary 31 Appendix C: Positions on location 34

1. DESCRIPTION OF SERVICES

1.1 Background. Headquarters Air Force (HAF) conducted an Air Force Smart Operations for the 21st Century (AFSO21) event to determine factors contributing to the Air Force’s pilot shortage. The findings point to additional duties as being the main reason for poor retention rates. This requirement task order is to support non-flying duties in Pacific Air Forces (PACAF) flying squadrons that traditionally utilized pilots/Weapons System Officers (WSOs) to accomplish additional duties.

1.2 Scope. This requirement is for flying squadron operations support at PACAF locations. The squadrons operations support functions provide skills such as Aircrew Scheduling, Operations Training support, Standardizations & Evaluations (Stan/Eval) support, Mobility/Unit Deployment Manager (UDM) Security Manager Assistant/Weapons Duty Officer (WDO).

Additionally, designated Wings will receive one Operations Group Standardization and Evaluation (OGV) Administrative FTE. Work locations include temporarily duty locations with unit deployment along with the below permanent locations:

18 FIS Eielson AFB AK 99702 355 FS Eielson AFB AK 99702 356 FS Eielson AFB AK 99702

19 FS JBPHH HI 96818

65 AS JBPHH HI 96818

535 AS JBPHH HI 96818

36 FS Osan AB AA 96278 25 FS Osan AB AP 96266 80 FS Kunsan AB 96264 35 FS Kunsan AB AA 96264 67 FS Kadena AB APO AP 96368 44 FS Kadena AB APO AP 96368 33/31 RQS Kadena AB APO AP 96368 909 ARS Kadena AB APO AP 96368 961 AACS Kadena AB APO AP 96368 13 FS Misawa AB APO AP 96319 14 FS Misawa AB APO AP 96319

525 FS JBER AK 99506

90 FS JBER AK 99506

517 AS JBER AK 99506

962 AACS JBER AK 99506

36 AS Yokota AB APO AP 96328 459 AS Yokota AB APO AP 96328

2. REQUIREMENT OBJECTIVES

2.1 The objective of this requirement is to provide aviation squadron functional support to include Scheduling, Operations Training, Stan/Eval, Security Manager Assistant/Weapons Duty Officer (WDO), and Unit Deployment Manager (UDM).

2.2 This is a requirement for Support Services. During performance of this requirement, the Contractor shall adhere to the requirements outlined in this SOW, as well as regulations IAW FAR Part 37.

3. TASKS

3.1 The Contractor shall provide flying squadron functional support to each location identified in Section 1.2 IAW Appendix C. A Full-Time Equivalent (FTE) is defined as 1920 hours annually. The Contractor personnel shall perform their assigned daily duties with-in a sliding 9-hour window (1 hour for lunch) based on mission and training requirements. The sliding window is designed to cover scenarios outside the standard work hours (reference paragraph 8.1). The Contractor shall provide one core FTE per location that meets the minimum Knowledge, Skills, and Abilities (KSA) for each of the tasks in paragraphs 3.2 – 3.6 and in the quantities specified in Appendix C. Assigned FTE’s may be trained and cross-utilized at the Commander’s discretion to assist on any of the additional tasks in this SOW. The required Contractor support shall enable aircrew to fulfill requirements while achieving and/or maintaining aircraft mission qualification in their assigned weapon system by providing the expertise in this task order as described in the following subtasks. The Contractor shall identify a single point of contact who has full authority to act for the Contractor on all matters relating to daily operation of the contract; has full authority to remove/replace personnel at the request of the Contracting Officer (CO); complete all in-processing and indoctrination actions prior to the start of all newly-hired personnel; ensure all personnel receive and maintain documentation of their duties and responsibilities and orientation in these duties and responsibilities prior to performance start. This individual will communicate directly with the CO and Contracting Officers Representative (COR) on matters pertaining to the execution of this SOW.

3.1.1. In order to maximize support and ensure flexibility, Contractor may be requested by Contracting Officer to utilize Contractor personnel in following roles: Operations Assistant (Training), Operations Assistant (Stan/Eval), UDM, and WDO/Standardizations and Evaluations. Contracting Officer may request to shift Contractors between the Operations Assistants roles, UDM, and WDO/Stan/Eval roles depending on the needs of the units. If there is a disparity between the wages of two jobs the primary contracting company owning the contract will coordinate between the CO, COR, and the unit to reach an amiable agreement.

3.2 Operations Assistant—Training office: The Operations Assistant working in the Training office FTE position consists of scheduling and training functions at the squadron level. Both scheduling and training are challenging and dynamic processes. Even after the schedule is printed, numerous changes may be required because of aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity to name a few. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. Furthermore, overseas locations may require additional Host Nation coordination and localized procedures. The scheduler needs to be able to adapt quickly to changing circumstances in a medium-to-high stress environment. Scheduling activities shall be in accordance with (IAW) Air Force Instruction (AFI) 10-420.

3.2.1 The contractor shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.

3.2.2 The contractor shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.

3.2.3 The contractor shall keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments. Contractor shall de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings. Ensure 100% accountability for aircrew schedule inputs and coordinate with Flight/CC (Commander’s) to receive/integrate late inputs.

3.2.4 The contractor shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer. To the maximum extent possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM). Scheduling and ORM updates will be reported to squadron and wing leadership as necessary.

3.2.5 The contractor shall facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.

3.2.6 The contractor shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required. Run flying schedule coordination change requests driven by operations requirements.

3.2.7 The contractor shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.

3.2.8 The contractor shall comply with Operations Group and scheduling chiefs’ locally-developed guidance when building the schedule.

3.2.9 The contractor shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.

3.2.10 The contractor shall perform daily updates of scheduling data to compensate for changing conditions and training completion rates.

3.2.11 The contractor shall coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.

3.2.12 The contractor shall provide inputs to OSS Scheduling and update daily Supervisor of Flying (SOF) and Top 3 schedules.

3.2.13 The contractor shall correlate sortie length and airspace requirements with syllabus requirements.

3.2.14 The contractor shall attend weekly special use airspace scheduling meeting for schedule coordination and de-confliction.

3.2.15 The contractor shall attend weekly planning/coordinating airspace restrictions meeting for schedule coordination and de-confliction.

3.2.16 The contractor shall attend monthly range scheduling meetings for schedule coordination and de-confliction. Conduct final range coordination and scheduling IAW local and/or Host Nation procedures.

3.2.17 The contractor shall create, submit and file AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.

3.2.18 The contractor shall assist the DO in building the unit Annual Flying Hour Program.

3.2.19 The contractor shall represent unit requirements as required at airspace/range users conferences.

3.2.20 The contractor shall produce and disseminate scheduling effectiveness reports (weekly wrap-up) IAW local standards.

3.2.21 The contractor shall update data in PEX/GTIMS or future equivalent systems, and locally-developed computer database systems as required.

3.2.22 The contractor shall interface with Host Aviation Resource Management (HARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.

3.2.23 The contractor shall review and update student/permanent party records, folders and grade books IAW the applicable Air Force Instructions (AFI 11-202V1 and AFI 11-2MDS-V1), associated Major Command (MAJCOM) Installation supplements, and locally-developed guidance. Number of records will vary depending on unit manning/student throughput.

3.2.24 The contractor shall administer classes and exams as required. Coordinate with scheduling to ensure crewmembers are scheduled for Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and any other grounding or pre-deployment training requirements. Number of classes/exams will vary depending on unit manning/student throughput.

3.2.25 The contractor shall perform periodic gradebook checks of personnel training and ancillary training requirements. Periodic frequency will be determined by squadron leadership.

Discrepancies will be reported to squadron leadership.

3.2.26 The contractor shall prepare and execute training/testing plans for approval and scheduling as required by squadron leadership.

3.2.27 The contractor shall provide weekly updates to squadron leadership containing the flight and readiness status of personnel to facilitate tracking of duty status and performance report/decoration accomplishment.

3.2.28 The contractor shall coordinate with scheduling officer, enabling them to maximize training opportunities IAW unit leadership guidance. Scheduling and training will be consistent with AFIs.

3.2.29 The contractor shall provide daily tracking of upgrade and continuation training accomplishment for the unit Operations Supervisor (or equivalent) as well as weekly summaries for the Operations Officer.

3.2.30 The contractor shall assist in the development of new curriculum and syllabi for aircrew and ground training.

3.2.31 The contractor shall report all MAJCOM training requirements IAW MAJCOM and local guidance.

3.2.32 The contractor shall assist in maintaining unit “first fly” and “incentive/familiarization flight” checklists IAW evolving AFIs and Local Supplements.

3.2.33 The contractor shall assist the Chief of Training with mid-year and end-of-year Readiness Reviews, as directed by Air Force regulation.

3.2.34 The contractor shall generate the following reports as required:

• AF Form 4324, Aircraft Assignment/Aircrew Qualification Worksheet

• Monthly aircrew qualification level summary (also known as the “Letter of Xs”) and provide a copy of in-work and final documents to Wing Current Operations (OSS/OSO) and Wing Stan/Eval (OGV) NLT the last day of each month

• Monthly and quarterly Ready Aircrew Program (RAP) reports and RAP inputs to Wing OSS Training each quarter

• RAP reporting as required by the current RAP tasking message

• Monthly summary of aircrew probation/regression status

• Grade Book discrepancy report

3.2.35 The Operations Training support position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4.

3.2.36 Desired Labor Category – Junior Administrative Professional

3.2.37 Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

3.2.38 Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable

3.2.39 Fulfill Additional Duty Training Manager responsibilities contained in AFI 36-2670 and the Unit Training Manager (UTM) PSD, including in-processing and out-processing unit members, providing monthly Status of Training (SOT) briefings to the Commander, and hosting quarterly Squadron training meetings.

3.2.40 Fullfill Readiness duties for the unit within a reasonable scope of responsibility and manageable workload determined by squadron leadership. Manage deployment reporting in tools such as the Defense Readiness Reporting System (DRRS) including Unit Type Code posturing and individual status updates.

3.2.40.1 Use LOGMOD and Excel to track pre-deployment/post-deployment items such as mobility, logistics, security, ancillary training, medical, and dental requirements.

3.3 Operations Assistant—Stan/Eval: The Operations Assistant working in the Stan/Eval office FTE position consists of scheduling and Stan/Eval functions at the squadron level. These job duties involve challenging and dynamic processes. Even after the schedule is printed, numerous changes are required because of aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity to name a few. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. Furthermore, overseas locations may require additional Host Nation coordination and localized procedures. The scheduler needs to be able to adapt quickly to changing circumstances in a medium-to-high stress environment. Scheduling activities shall be in accordance with (IAW) Air Force Instruction (AFI) 10-420. The Contractor shall:

3.3.1 The contractor shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.

3.3.2 The contractor shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.

3.3.3 The contractor shall keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments. Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings. Ensure 100% accountability for aircrew schedule inputs and coordinate with Flight/CC (Commander’s) to receive/integrate late inputs.

3.3.4 The contractor shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer. To the maximum extent possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM). Updates will be reported to squadron and wing leadership.

3.3.5 The contractor shall facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.

3.3.6 The contractor shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required. Run flying schedule coordination change requests driven by operations requirements.

3.3.7 The contractor shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.

3.3.8 The contractor shall comply with Operations Group and scheduling chiefs’ locally-developed guidance when building the schedule.

3.3.9 The contractor shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.

3.3.10 The contractor shall perform daily updates of scheduling data to compensate for changing conditions and training completion rates.

3.3.11 The contractor shall coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.

3.3.12 The contractor shall provide inputs to OSS Scheduling and update daily Supervisor of Flying (SOF) and Top 3 schedules.

3.3.13 The contractor shall correlate sortie length and airspace requirements with syllabus requirements.

3.3.14 The contractor shall attend weekly special use airspace scheduling meeting for schedule coordination and de-confliction.

3.3.15 The contractor shall attend weekly planning/coordinating airspace restrictions meeting for schedule coordination and de-confliction.

3.3.16 The contractor shall attend monthly range scheduling meetings for schedule coordination and de-confliction. Conduct final range coordination and scheduling IAW local and/or Host Nation procedures.

3.3.17 The contractor shall create, submit and file AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.

3.3.18 The contractor shall assist the DO in building the unit Annual Flying Hour Program.

3.3.19 The contractor shall represent unit requirements as required at airspace/range users conferences.

3.3.20 The contractor shall produce and disseminate scheduling effectiveness reports (weekly wrap-up) IAW local standards.

3.3.21 The contractor shall maintain accountability and control of flight testing materials.

3.3.22 The contractor shall perform duties as the squadron Technical Order Distribution Account (TODA) manager per T.O. 00-5-1, and Flight Crew Information File (FCIF) library manager per AFIs.

3.3.23 The contractor shall manage squadron hard and soft copy libraries of standardized reference materials, as dictated by AFI or local supplement. This can include AFIs, T.O.s, Air Force Tactics Techniques and Procedures Manuals, and Joint Publications. Maintain on-line accounts and distribution accounts with the various agencies required to sustain access to current library materials.

3.3.24 The contractor shall manage the Technical Order (TO) library, flying related publications and checklists via the Technical Order Distribution Account (TODA) and Enhanced Technical Information Management System (ETIMS) to ensure all TO, publications and checklist are current.

3.3.25 Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.

3.3.26 The contractor shall maintain Flight Crew Information File (FCIF) and any additional Read File libraries (i.e. OGRF, SRF, SOFRF, etc.).

3.3.27 The contractor shall ensure all Briefing Room and Mission Planning materials to include local area maps are maintained, Training Rule publications, checklists and Special Interest Items are current and serviceable. Develop standardized briefing room aids as directed by the Chief of

Stan/Eval to ensure mission spaces comply with AFI requirements for posted information and available reference material.

3.3.28 The contractor shall perform duties as receiving agent for hard copy delivery of Flight Information Publications (FLIP) and host nation FLIP equivalents.

3.3.29 The contractor shall update data in PEX/GTIMS, or future equivalent systems, and locally-developed computer database systems as required.

3.3.30 The contractor shall interface with Host Aviation Resource Management (HARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.

3.3.31 The contractor shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally-developed guidance.

3.3.32 The contractor shall notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.

3.3.33 The contractor shall perform testing administrator duties/function for the unit.

3.3.34 The contractor shall conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.

3.3.35 The contractor shall interpret AFIs and provide guidance and to personnel assigned to Stan/Eval shops to help track training and readiness status of squadron personnel.

3.3.36 The contractor shall generate the following reports/forms as required:

▪ Evaluation and testing status and trend data reports

▪ Provide data to OGV for Stan/Eval board (SEB) 6 month report

▪ AF Form 8, Qualification of Aircrew Qualification

▪ AF Form 847, Recommendation for Change of Publication

▪ Produce monthly check-ride report denoting the current status of all check-ride requirements for aircrew in zone.

▪ Produce a long range check-ride plan which takes into account TDY/Deployments and includes all no-notice check-ride requirements

3.3.37 The Operations Assistant in the Stan/Eval support position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4 within reasonable scope and responsibility, determined by the unit Commander.

3.3.38 Update and maintain FLIP/EFB procedures, systems and databases IAW prevailing AFIs governing EFB usage (ex. ACCI 11-270). These duties include:

3.3.38.1 Identify, address, and elevate, as necessary, EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.

3.3.38.2 Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required by this instruction. May also serve as the Wing EFB Mobile Device Management (MDM) administrator.

3.3.38.3 Assist the Technical Order Distribution Officers (TODO) to provide aircrews with current electronic flight publications and guidance on approved methods to keep all required publications up-to-date on the EFB in accordance with this instruction.

3.3.38.4 Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.

3.3.38.5 Assist with establishing an EFB Program Manager organizational email box.

3.3.39 Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications

3.3.40 Desired Labor Category – Junior Administrative Professional

3.3.40.1 Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable

3.3.40.2 Experience working with PEX/GTIMS or similar proprietary Stan/Eval programs is highly desirable

3.4 Weapons Duty Officer (WDO)/Standardization and Evaluation

3.4.1 The Contractor shall act as an assistant to a government security manager. In order to perform functions as assistant security manager this position requires a MINIMUM clearance of SECRET and access to Special Access Programs (SAPs)

3.4.2 The WDO shall be in place two (2) hours prior to first scheduled aircraft takeoff. The WDO shall remain on duty until 1.5 hours after the last scheduled aircraft land.

3.4.3 Execute duties IAW unit Standard Operating Procedures (SOPs).

3.4.4 Maintain accountability of all aircraft media and classified material assigned to the unit while on duty.

3.4.5 Format and load aircraft media as requested.

3.4.6 Assemble media sign-out logs for each aircraft go.

3.4.7 Ensure sign-out procedures are complied with IAW squadron SOPs.

3.4.8 Ensure all pilots and WSOs comply with weapons read file signoffs prior to issuing media.

3.4.9 Execute Weapon Storage Vault (WSV) procedures IAW SOP.

3.4.10 Download WSV onto computer systems as requested.

3.4.11 Pass P5 puck data to the Top 3 for RTO operations.

3.4.12 Download weapons events and print employment sheets

3.4.13 JAAM shots as requested by flight leads.

3.4.14 Assist the Weapons Officer and Electronic Countermeasures Officer (ECO) with OFP tracking, read-file management, and other tasks.

3.4.15 Provide Range Training Officer (RTO) administrative support.

3.4.17 Maintain accountability and control of flight testing materials.

3.4.18 Perform duties as the squadron Technical Order Distribution Account (TODA) manager per T.O. 00-5-1, and Flight Crew Information File (FCIF) library manager per AFIs.

3.4.19 Manage squadron hard and soft copy libraries of standardized reference materials, as dictated by AFI or local supplement. This can include AFIs, T.O.s, Air Force Tactics Techniques and Procedures Manuals, and Joint Publications. Maintain on-line accounts and distribution accounts with the various agencies required to sustain access to current library materials.

3.4.20 Manage the Technical Order (TO) library, flying related publications and checklists via the Technical Order Distribution Account (TODA) and Enhanced Technical Information Management System (ETIMS) to ensure all TO, publications and checklist are current.

3.4.21 Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.

3.4.22 Maintain Flight Crew Information File (FCIF) and any additional Read File libraries (i.e.

OGRF, SRF, SOFRF, etc.).

3.4.23 Ensure all Briefing Room and Mission Planning materials to include local area maps are maintained, Training Rule publications, checklists and Special Interest Items are current and serviceable. Develop standardized briefing room aids as directed by the Chief of Stan/Eval to ensure mission spaces comply with AFI requirements for posted information and available reference material.

3.4.24 Perform duties as receiving agent for hard copy delivery of Flight Information Publications (FLIP) and host nation FLIP equivalents.

3.4.25 Update data in PEX/GTIMS, or future equivalent systems, and locally-developed computer database systems as required.

3.4.26 Interface with Host Aviation Resource Management (HARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.

3.4.27 Coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11-202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally-developed guidance.

3.4.28 Notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.

3.4.29 Perform testing administrator duties/function for the unit.

3.4.30 Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.

3.4.31 Interpret AFIs and provide guidance and to personnel assigned to Stan/Eval shops to help track training and readiness status of squadron personnel.

3.4.32 Generate the following reports/forms as required:

• Evaluation and testing status and trend data reports

• Provide data to OGV for Stan/Eval board (SEB) 6 month report

• AF Form 8, Qualification of Aircrew Qualification

• AF Form 847, Recommendation for Change of Publication

• Produce monthly check-ride report denoting the current status of all check-ride requirements for aircrew in zone.

• Produce a long range check-ride plan which takes into account TDY/Deployments and includes all no-notice check-ride requirements

3.4.33 The WDO/Stan Eval support position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4.

3.4.34 Update and maintain FLIP/EFB procedures, systems and databases IAW prevailing AFIs governing EFB usage (ex. ACCI 11-270). These duties include:

3.4.34.1 Identify, address, and elevate, as necessary, EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.

3.4.34.2 Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required by this instruction. May also serve as the Wing EFB Mobile Device Management (MDM) administrator.

3.4.34.3 Assist the Technical Order Distribution Officers (TODO) to provide aircrews with current electronic flight publications and guidance on approved methods to keep all required publications up-to-date on the EFB in accordance with this instruction.

3.4.34.4 Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.

3.4.34.5 Assist with establishing an EFB Program Manager organizational email box.

3.4.35 Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications

3.4.36 Desired Labor Category – Journeyman Administrative Professional

3.4.36.1 Experience working in a Flying Squadron/Group/Wing WDO position office is highly desirable

3.4.36.2 Experience working with PEX/GTIMS or similar proprietary Stan/Eval programs is highly desirable

3.5 Unit Deployment Manager

3.5.1 Prepare and process individuals for deployments/re-deployments to/from combat zones, exercises, and other locations based on US Government, Department of Defense (DOD), AF, COCOM, and any other applicable guidance.

3.5.2 Coordinate and schedule required pre-departure training with the deploying personnel, their supervisor, and DOS. The UDM will need access to the “Automated Civil Engineering System” (ACES) and the “Security Forces Management Information System” (SFMIS) for scheduling pre-deployment training.

3.5.3 Serve as Unit Training Manager to coordinate duties such as Tier 1, Tier 2 and Tier 2A training requirements along with any other training requirements deemed necessary by the Sq/CC.

3.5.4 Procure deployment equipment specified by organizations or guidance from organizations, maintain this equipment, and distribute individual equipment for deploying personnel utilizing current host base and AFI guidance.

3.5.5 Prepare implementation plans to meet reporting requirements as contained within the COCOM Unit Prep Message or Pre-Deployment Message.

3.5.6 Prepare and submit a list of requirements for purchase to squadron leadership in support of mobility/UDM requirements.

3.5.7 Manage deployment reporting in tools such as the Air Expeditionary Force Reporting Tool (ART) and Defense Readiness Reporting System including Unit Type Code posturing and individual status updates.

3.5.8 Physically prepare deployable material for customs inspection into or out of the home station.

3.5.9 Use LOGMOD and Excel to track pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements.

3.5.10 Interface with Government-designated Commercial Travel Office (CTO), Air Mobility Command liaison officers, and unit/group/wing resource advisors to arrange and/or de-conflict deployment/re-deployment travel.

3.5.11 Coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-405, AFI 10-403, AFI 33-332, associated AFCENT/MAJCOM/Installation supplements, and locally-developed guidance.

3.5.12 Receive Increment Monitor and forklift training in order to conduct the palletization and movement of cargo in support of TDYs and deployments.

3.5.13 The UDM position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4.

3.5.14 Directly assist the commander/director in the management of all administrative support program functions.

3.5.15 Use and prepare documents in accordance with regulations and policies regularly to support deployments/re-deployments to/from combat zones, exercises, and other locations based on US Government, Department of Defense (DOD), AF, COCOM, and any other applicable guidance.

3.5.16 Serve as the resident subject matter expert for all mandated administrative support programs (ex. Facility manager, equipment custodian, sharepoint manager, voting assistance monitor, etc.). Ensure unit program compliance with regulations, laws, policies, and squadron commander directives.

3.5.17 Design effective communication plans to publicize unit program requirements, associated policies, and procedures.

3.5.18 Serve as a unit liaison to the military and civilian personnel offices.

3.5.19 Provide accurate and factual information to the commander(s)/director(s), key staff, and customers.

3.5.20 Establish controls and suspense dates and follow ups to ensure that required actions and responses are made within deadlines.

3.5.21 Perform other clerical and administrative work in support of the office/organization.

3.5.22 Establish, maintain, control, and update file system accurately to enable quick and efficient retrieval of information.

3.5.23 Prepare and submit paperwork, such as timesheets, travel orders, file plans, and supply requisitions in a timely manner as coordinated with the unit commander.

3.5.24 Manage the squadron's Arming and Use of Force Program IAW AFI 31-117.

3.5.25 Exercise/flying training deployment deputy Project Officer (PROJO): Attend site surveys and planning conferences and action due outs to execute the exercise, operation, or flying training deployment.

3.5.26 Desired Labor Category – Junior Administrative Professional

3.5.26.1 One year experience working in a squadron-level or higher mobility office is highly desirable.

3.6 OGV Administration Support: The OGV position will be placed under OGV and is the individual responsible for the Group level standardization and evaluation functions, as well as PEX and/or GTIMS maintenance. The Contractor shall:

3.6.1 Assist OGV personnel with Group-level standardization and evaluation administrative functions IAW AFI 11-200 (sharepoint maintenance, electronic libraries, EFB, FCIF, maintain trend and AF Form 847 programs, etc.)

3.6.2 Ensure the PEX/GTIMS servers have all required software patches and can operate on the Air Force computer network.

3.6.3 Plan upgrades to the servers at such a time to have minimal impact on daily operations.

3.6.5 Schedule and upgrade the PEX and/or GTIMS system software as updates become available from the vendor. These upgrades will be scheduled with the PEX and/or GTIMS vendor and shall be planned to have minimal impact on daily operations.

3.6.6 Ensure unit personnel are trained for their job interfacing with the PEX and/or GTIMS system.

3.6.7 Work with Wing/Group OSS Scheduling to develop procedures to utilize PEX and/or GTIMS for scheduling functions.

3.6.8 Train scheduling personnel how to interface with the PEX and/or GTIMS system according to developed procedures.

3.6.9 Provide periodic training sessions covering all the modules in PEX and/or GTIMS to unit personnel as required by squadron leadership.

3.6.10 Compile inputs for improvements to the PEX and/or GTIMS system and provide them as required for the PEX/GTIMS Requirements Working Group.

3.6.11 Test new versions of PEX/GTIMS and recommend improvements as requested.

3.6.12 Interface with Wing Plans and Programs to ensure all requirements of AFIs are met, on a timeline to being accomplished or a waiver to those requirements are in place.

3.6.13 The OGV position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4.

3.6.14 Desired Labor Category – Junior Administrative Professional

3.6.15 Minimum of 1 year of experience working as a PEX and/or GTIMS administrator.

4. ADDITONAL SERVICES THAT SHALL BE REQUIRED TO BE PERFORMED

4.1 The Contractor may be required to support other requirements outside the normal tasks outlined. During periods of high operations tempo (including long-term deployments), squadron manpower will be low and processes, including Contractor tasks, may slow. In these situations the contract employees may be required to perform additional duties at the squadron which may include, but are not limited to, the following:

4.1.1 Airspace: Coordinate with outside organizations (e.g. ACC/AOS, 603rd AOC, Host Nation, etc.) to acquire diplomatic clearances to transit through countries’ airspace

IAW AFI 13-201.

4.1.2 Fitness Manager: Schedule fitness tests for personnel coming due on their fitness assessment. The Contractor shall maintain a tracker to aid squadron leadership in ensuring members do not become overdue.

4.1.3 Report/Awards Manager: Maintain a tracker which reflects current status on Officer Performance Reports (OPR), Enlisted Performance Reports (EPR), and awards.

4.1.4 All positions are subject to these additional tasks with an exception of scheduling support, if operation tempo decreases for the squadron as outlined in 4.1.

4.1.5 Records Management, Self-Assessment Program Manager, and Security Assistant

This contract is a support services contract; thus, this contract is for non-personal services.

Although additional duties can be assigned, the Government does not supervise, direct, or control the contractor’s employees at any time during performance of these services. The contract provides for specific requirements for which the government has the right to reject or accept the final result. The contractor directs and controls the actions of his/her employees with the purpose of providing an end result that meets the Government’s performance standards identified in this

SOW.

5. PERIOD OF PERFORMANCE

Period of Performance

4 Years (base + 3)

1 March 2025 – 28 February 2029

Base 1 March 2025 – 28 February 2026

Option 1 1 March 2026 – 28 February 2027

Option 2 1 March 2027 – 28 February 2028

Option 3 1 March 2028 – 28 February 2029

FAR 52.217-8

6 Months

1 March 2025 – 31 August 2025

6. TRAVEL REQUIREMENTS

6.1 In case of needed travel, the government will reimburse the Contractor for all travel required in support of this SOW. All travel shall be Government directed. The CO will approve Contractor-provided Letter of Identification (LOI) and requests for all travel prior to the Contractor traveling as appropriate. Notification should occur no later than 14 days prior to travel. Prior to committing to a travel assignment, the Contractor shall submit a Travel Authorization Request (TAR) to the COR to review and approve trip/mission justification, as well as the CO and PACAF/A3 Resource Advisor to approve travel for lowest cost and availability of funds. The COR will provide the Contractor all travel requirements in writing with the minimum lead-time IAW the LOI.

6.2 Upon completion of travel, the Contractor shall submit a trip report detailing the meeting/survey/briefing activities that occurred. The Contractor shall also submit a copy of the completed travel expense report, to include, at minimum, all supporting documentation, copies of all chargeable receipts over $75, etc. to the COR and CO for approval prior to invoicing electronically via Wide Area Work Flow (WAWF) Invoicing, Receipt, Acceptance, and Property

Transfer (iRAPT). The travel payment request shall be submitted within 30 days of completed travel.

7. REQUIRED REGULATIONS

7.1.1 7.1.1.1 7.1.1.2 7.1.1.3 7.1.1.4 7.1.1.5 7.1.1.6 7.1.1.7 7.1.1.8 7.1.1.9 7.1.1.10 7.1.1.11

Each position must keep most recent copies of the following regulations AFI 11-200 [Aircrew Specific] Training, Stan/Eval AFI 10-405 (Reporting Aerospace Expeditionary Forces) AFI 10-403 (Deployment Planning & Execution) AFI 33-332 (Comm & Info) DoD 5220.22(M)(R) (Industrial Security Manual & Regs) DoDM 5220.32.V1. (Industrial Security Program Management) DoD 5200.1-R (Info Security Program Regs) DoDM 5200.01.V1_DAFM 16-1404.V1., (Information Security) DoDM 5205.07.V3_AFM 16-703.V3. , (Special Access Program) DoD 5400.7-R, Ch. 4 (Freedom of Information Act (FOIA) Program) DoDM 5200.02_DAFMAN 16-1405, Personnel Security Program Management

7.1.1.12 AFI 10-420 (Combat Air Forces Aviation

Scheduling)

8. DUTY HOURS

8.1 The standard work hours for the period of performance are typically 0800 – 1700 (1 hour for lunch), Monday through Friday, but may be changed within a 48-hours notice from the required report time to support the squadron’s flying schedule. The contractor employees shall be flexible and may be required to work weekends, nights and federal holidays on an as needed basis; however, the total work week shall not exceed 40 hours without prior coordination from the CO and the COR. During Exercise support, the duty hours may shift, but total hours of work day will not exceed nine hours. Contractor employee will be notified of the duty hours prior to TDY departure. Schedule changes of the contracted employees will be coordinated between the COR and the contractor.

9. TRANSITION PERIOD

9.1 SOFAs & Performance Approval - The Contractor shall assume complete contract responsibility within 30 days after the performance start date. The Contractor shall accomplish such tasks as hiring and training personnel, gaining approval through Department of Defense Contractor Personnel Office (DOCPER), becoming familiar with work sites, meeting with Government staff members. Performance in Korea and Japan require Status of Forces Agreement (SOFA) authorizing performance in the host country. SOFAs deal with issues necessary for day to-day business, such as entry and exit of forces (employee and dependents), entry and exit of personal belongings (i.e. automobiles), labor, claims and Contractors, and susceptibility to income and sales taxes. SOFA documents shall be submitted prior to the start of performance to ensure easy transition and no break in service.

Manning Table for the Transition Period Day Contract

Award Day 0

(performance start) Day 15

(after performance Start)

Day 30 (after performance start)

Action Required

**All FS/AGRS

(Fighter Squadrons) personnel positions filled**

Candidates identified for all

AS/ARS/RQS/AACS

positions

All required positions filled

** Indicates positions currently filled by existing contract

9.2 Position Fill. The Contractor shall utilize the 30 day transition period to ensure the labor categories required in this contract are filled on the first day of performance (i.e., first day of performance after the transition period for AS/ARS/RQS/AACS positions). Throughout the period of performance of this contract, the Contractor shall ensure the required positions are filled. The Contractor shall have additional personnel with SOFA designation on standby to have additional personnel with SOFA designation on standby in case of a sudden position vacancy.

9.3 Lapse Rate. Under performance of this contract, a vacancy is defined as a position that has been vacated due to separation of service for any reason. If a vacancy occurs in a required labor category, the Contractor shall calculate the lapse rate and provide the rate in the monthly status report. The lapse rate shall not exceed 7% for the reporting period, which is 30 days. The Government will apply the Lapse Rate calculation to validate invoicing in the event of nonperformance of SOW requirements. The lapse rate will then be multiplied to the amount that will be paid for the month and subtracted from the total cost.

The following formula will be used to calculate lapse rate:

Monthly Lapse Rate = Vacant FTE Days in the Month / (Number of Performance Days in the Month * Total Number of FTEs)

Vacant FTE Days in the Month = Sum of vacant days for each labor category

Example: Number of Performance Days in the Month = 22 Total FTEs = 30 Vacant FTE Days in the Month = 44

Monthly Lapse Rate = 44 / (22*30)

= 44 / (660) = .066667

(6.67%) Amount to be paid for the month:

40 hours [Full Time] *4 Weeks [in month] = 160 hours 160 hours * $60.61 (Labor Rate) = $9,697.60

= 6.67%

(Lapse Rate) * $9,697.60 = $646.83

$9,697.60 - $646.83 = $9,050.77

10. SECURITY REQUIREMENTS

10.1 Facility & Personnel Security Clearances. The National Industrial Security Program Operating Manual (NISPOM), 32 CFR Part 117 and its supplements apply to all classified contract performance. This contract requires a completed DD 254 form for security matters at all locations. The Contractor is also required to have all clearances prior to proposal submission.

The Contract Security Classification Specification (DD Form 254) will be at the Secret level and will encompass all security requirements. Contractors located on military installations shall also comply with Operations Security (OPSEC) requirements as set forth in DoD Directive 5205.02, Operations Security Program and AFI 10-701, Operations Security. In accordance with DoD 5200.2-R, Personnel Security Program (Jan 87), DoD military, civilian, consultants, and Contractor personnel using unclassified automated information systems, including e-mail, shall have, at a minimum, a completed favorable National Agency Check plus Written Inquiries (NACI). Additionally, all contractors will complete Counter Intelligence Awareness and Reporting (CIAR) training requirements in accordance with DoDD 5240.06 and AFI 71-101v4 Counterintelligence. See table below for more details. At any point during performance the Government may require a Top Secret Clearance for any of the positions. Those changes would be incorporated via an official modification at that time.

Performance Locations

PACAF Base – Wing Required Security Clearance

Facility Clearance

Kadena AB, Japan – 18 WG

All positions minimum

SECRET-WDO

position for FS support requires SAP access

Secret Facilities Clearance

Osan AB, Korea – 51 FW minimum

SECRET-WDO

position for FS support requires

Kunsan AB, Korea – 8 FW minimum

SECRET-WDO

position for FS support requires

JBER, Alaska – 3 WG All positions minimum

SECRET-WDO

position for FS and AACS support requires SAP access

Misawa AB, Japan – 35 FW All positions minimum

SECRET-WDO

position for FS support requires

Hickam AFB, Hawaii – 15 WG minimum

SECRET-WDO

position for FS support requires

Eielson AFB, Alaska – 354 WG minimum

SECRET-WDO

position for FS support requires SAP access

Yokota AB, Japan – 374 AW All Positions - Secret Secret Facilities Clearance

10.2 Contractor Visitor Group Security Agreement (CVGSA). A CVGSA is required under this contract. The Contractor shall sign an agreement with the host Security Forces tailored to the period for which the Contractor requires on base oversight. Security agreements are not required for periods of 90 consecutive calendar days or less. The Contractor shall notify the Government security activity of the local Government installation, IAW the Air Force Federal Acquisition Regulation Supplement (AFFARS), Paragraph 5352.204-9000. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances; reports; security checks; security guidance; emergency protection; protection of Government resources; DD Form 254, DoD Contract Security Classification Specification; periodic security reviews; and other responsibilities as required.

10.3 Classified Materials. Security support provided by the Air Force to the Contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic…