Request for Esports Computer TC_10_22_26A rev.pdf

Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting bids for contract pricing for Gaming Computers under Request for Proposal Number TC-10-21-2026 (RFP). The validity of the contract pricing is to be through November 2026.

Bids are due no-later-than 2:00 p.m. EST on October 21, 2026, Business Office 4781 Hereford Farm Road, Evans, GA 30809.

Last day for questions October 14, 2026.

Awarded product will be “inside-delivered” to Support Complex- Technology, 4395 Riverwatch Parkway, Evans, GA 30809. Inside delivery shall include, as a minimum, delivery, unloading and placement in a designated area inside the first floor of building.

Inside delivery shall include, as a minimum, delivery, unloading and placement in a designated area inside the first floor of building.

Bid new items only. No reconditioned items.

Scoring Based on the following:

1. Pricing 30%

2. Value Add (state examples) 20%

3. Success of previous work with CCBOE 20%

4. Adherence to the RFP requirements, including completion of all required forms, provisions of all requested information and adequacy of responses. 15%

5. Quality of Proposal. 15%

Please read all RFP documents carefully. It shall be the sole responsibility of the Bidder to seek clarification from CCSD in sufficient time prior to the RFP closing date and time to resolve any questions or misunderstandings that may arise regarding the RFP. Clarification or information not obtained sufficiently in advance of the bid closing shall be deemed to have been asked and answered. For questions, please email James.VanMeter@CCBOE.net, copy Hudson.Chandler@CCBOE.net and Tracey.Chance@CCBOE.net

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Tracey.Chance@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax, or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The Federal Tax ID number for the CCSD is 58-6000217.

At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to every person or firm responding to this solicitation.

mailto:James.VanMeter@CCBOE.net mailto:Hudson.Chandler@CCBOE.net mailto:Tracey.Chance@CCBOE.net

Columbia County School District Gaming Computer

TC-10-21-2026A

Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be considered non-responsive and result in disqualification of the bidder. The award from this RFP may be made to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever award is deemed to be in the best interest of CCSD.

The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.

The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may deem necessary.

Preparation and submittal of a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFP.

By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will result in disqualification of your bid.

THE FOLLOWING RFP DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.

FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF

YOUR BID.

• Bid Certification and Acceptance form (2-Pages)

• Columbia County School System Bid Parameter Worksheet (1-Page)

• Business References Form (1-Page)

• Bid Inputs

• Attach specifications and warranty information for all bid items.

Columbia County School District Gaming Computer

TC-10-21-2026A

Bid Inputs Page

Student Esports Gaming Computer Minimum Specs

Intel Core Ultra 7 270K Plus Ram: 32GB DDR5 SSD: 1TB NVMe PCIe Graphics: NVIDIA GEFORCE RTX 5060 TI 16 GB GDDR7 27-Inch Gaming Monitor

Business References Form

Company Name: _________________________________________________________________

Authorized Signature: _____________________________________________________________

Title: _________________________________ Date: ____________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Size:

Company or Business Name Address Email address/Contact/Telephone Number

Bid responses that are incomplete or contain less than three (3) business references may not be considered for award.