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REQUEST FOR SPECIAL PROCUREMENT No. REQ-DASOBO-00238276, Amendment No. 3 (Original SP-1145-19, SP-AMD-1, and REQ-DASOBO-00015863, SP AMD-2)

PART A. Requesting Agency must complete Items 1 through 13.

1. Requesting Agency Name: The Department of Administrative Services, State Procurement

Services (DAS SPS), on behalf of the Oregon Health Authority (OHA), Health Policy and Analytics (HPA) Division

2. Date of Request: October 8, 2026 3. Agency Number: 10700 OBO 44300

4. Agency Contact Name: Rachel Smith 5. Phone: (971) 707-0263

6. Type of Request: ___ Class Special Procurement _X__ Contract-specific Special Procurement

7. Amendment Time Period Requested: From: January 1, 2027 To: December 31, 2031

8. Total Estimated Cost for Amendment Time Period: $8,425,606

9. Title: Supplies and/or Services to be acquired: Continued Subscription, Services and access to the Collective Platform

10. Amendment Request, Background, Current Need, and Proposed Contracting Procedure:

a. Amendment Request:

DAS SPS, on behalf of OHA/HPA, requests approval of this Special Procurement (SP) request No. REQ-DASOBO-00238276, Amendment No. 3 (SP AMD-3) to amend Contract No. DASPS- 1601-16 (OHA No. 148728) (Contract) for the Collective Platform from Collective Medical Technologies, Inc. (CMT), by extending for five (5) years and increase the Not-to-Exceed (NTE) by $8,425,606 to a new total contract NTE of $22,865,840.

b. Background:

On October 28, 2021, SP No. REQ-DASOBO-00015863, Amendment No. 2 (SP AMD-2) was approved to extend Contract No. DASPS-1601-16 for an additional five (5) years and increase the NTE. The SP AMD-2 notice to the public on OregonBuys® under No. S-DASOBO-00000587 was released on October 29, 2021 and closed on November 8, 2021. No protests were received.

Table 10.b.(1) below reflects a breakdown of approved increases to the Contract NTE since Contract execution relative to the Contract and the five (5) executed Amendments:

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Table 10.b.(1): Previous Spend

Contract/Amendment Time Period Value Contract NTE

DASPS-1601-16 7/22/2016 – 7/31/2018 $2,800,000 $2,800,000

Amendment 1 7/31/2018 – 12/31/2019 $520,000 $3,320,000

Amendment 2 12/31/2019 – 12/31/2021 $2,970,560 $6,290,560

Amendment 3 12/31/2019 – 12/31/2021 $0 $6,290,560

Amendment 4 12/31/2021 – 12/31/2026 $ 8,149,674 $14,440,234

Amendment 5 4/13/2026 – 12/31/2026 $0 $14,440,234

For additional historical and background information see Attachment No. 1, Original SP- 1145-19, Attachment No. 2, SP AMD-1, and Attachment No. 3, REQ-DASOBO-00015863, Amendment No. 2 (SP AMD-2).

c. Current Need:

DAS SPS, on behalf of OHA/HPA, requests approval to extend the Contract for up to five (5) years and increase the NTE by $8,425,607. The extension of time will allow OHA/HPA and entities accessing the Collective Platform under this subscription to continue accessing critical real-time hospital event alerts for their members or patients. OHA’s Collective Platform subscription makes the services available to Oregon entities, including state programs that provide care coordination to Medicaid enrollees, such as Coordinated Care Organizations (CCOs), local Oregon Department of Human Services (ODHS) long-term care field offices, local ODHS intellectual and developmental disabilities care management entities, and key behavioral health care teams (including Assertive Community Treatment).

OHA receives hospital event data from CMT for monitoring health care delivery in Oregon and specifically for oversight of the operation of the Medicaid program. Entities that may access the Collective Platform during the term of the Contract include, at the discretion of OHA/HPA, any governmental or private entity that provides care coordination to a client base inclusive of Medicaid enrollees, that provides services relating to health care delivery or health services program oversight, or that provides public health services.

Table 10.c.(1) - Total Estimated Cost:

Description Term Cost

CCO Subsidy projections ($0.08 Per Medicaid Member Per Month (PMPM)

1/1/2027 – 12/31/2031 $6,973,032

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State Programs allotted portals 1/1/2027 – 12/31/2031 $885,882

HPA Reporting 1/1/2027 – 12/31/2031 $328,105

Multidrug-Resistant Organism (MDRO) (MDRO) Alerting

1/1/2027 – 12/31/2031 $68,355

(Optional) Activation of ten (10) new portals for State Program use†

1/1/2027 – 12/31/2031 $115,548

(Optional) Excess Ad Hoc Reporting Fees‡

1/1/2027 – 12/31/2031 $54,684

Total Service and Subscriptions 2027 - 2031 $8,425,606

* Cost estimates include the maximum annual Consumer Price Index (CPI)-tied price increases that Contractor can request under the terms of the current Contract (i.e., 3% of the prices prior to an increase). If the CPI-U for the previous 12 months is less than 3%, Contractor may only request increases at the CPI-U rate per Contract Ex. L PAYMENT AND FINANCIAL REPORTING, §2.a.

† Up to ten (10) additional portals can be activated at $2,000 per year per additional portal with a one-time $600 implementation fee per portal. Estimate assumes ten (10) portals activated in 2027 and operated through 2031. Estimate includes annual CPI-tied price increases as noted above.

‡ Ad hoc report requests involving level of effort exceeding 200 hours will be billed at $100 per hour for each additional hour over 200 at the time of work completion. Estimates assume 100 hours over reporting effort threshold per year ($100*100)=$10,000. Estimate includes annual CPI-tied price increases as noted above.

d. Proposed Contracting Procedure:

1. DAS SPS will issue a public notice on the State of Oregon’s eProcurement system, OregonBuys®, as required by Oregon Administrative Rule (OAR) 125-247-0287, for a seven

(7) calendar day period, regarding approval of the SP AMD-3 Request.

2. Advertisement of the approved SP AMD-3 will include provisions that any Affected Person(s) may protest the approval of the SP AMD-3 Request.

3. DAS SPS will respond to and resolve protests, if any.

4. If no protests to this approved SP AMD-3 are received and sustained, DAS SPS, on behalf of

OHA/HPA, will proceed with amending the existing Contract to add compensation and extend the end date to December 31, 2031.

5. DAS SPS will obtain Enterprise Information Services (EIS) endorsement before executing the next Contract amendment, as required.

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6. Pursuant to ORS 291.047 and OAR 137-045-0015, DAS SPS will work with the Oregon Department of Justice (DOJ) to obtain legal sufficiency approval prior to executing the Contract amendment, as required.

11. Justification for use of Special Procurement: Describe the circumstances that justify the use of Special Procurement. Attach relevant documentation.

The Contract resulted from approved Original SP-1145-19 (Attachment 1), SP AMD-1 (Attachment 2) and REQ-DASOBO-00015863, SP AMD-2 (Attachment 3) and is, therefore, tied to the SP for the life of the Contract. The only procurement method available through which the Contract can be amended as described in this SP AMD-3, is an amendment to the original, approved SP, SP AMD-1 and SP AMD-2.

This SP AMD-3 continues to ensure uninterrupted services, including those mandated by Enrolled House Bill 2940 (2025) and OAR 333-019-0052, just as stated in the 2021 justification supporting SP AMD-2 and in this SP AMD-3.

The same justifications provided in the Original SP, SP AMD-1 and SP AMD-2 (Attachments 1-3) still apply.

12. Findings to Satisfy the Required Standards: This proposed special procurement:

___X___ (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

The data agreements that Collective Medical Technologies has in place with every hospital in Oregon is the key to real time notification services being effective. While the software may be replicated, access to the data could not. It is imperative that hospital emergency departments and other health care providers receive up to date and accurate data and notifications if their patients or members are in the hospital.

The same findings and supporting facts provided in the Original SP, SP AMD-1 and SP AMD-2 (Attachments 1-3) still apply.

and

______ (b)(i) will result in substantial cost savings to the contracting agency or to the public because:

or

__X_ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

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Every hospital in Oregon is currently submitting data to, and using data from, the EDIE system to receive real-time hospital event notifications. OHA has already expanded resources to achieve and support statewide participation in EDIE by Oregon hospitals and to support adoption and use of the Collective Platform by Medicaid-serving organizations, including CCOs and state programs.

Extending the Contract promotes public interest by supporting public health responsibilities, where appropriate, by leveraging the statewide platform for notifications to health care providers and care coordinators for:

• Multi Drug Resistant Organisms (MDRO) responsibilities for OAR 333-019-0052; and

• Known hemoglobinopathy diagnoses as required by Enrolled House Bill 2940 (2025).

The same findings and supporting facts provided in the Original SP, SP AMD-1 and SP AMD-2 (Attachments 1-3) still apply.

13. Signature: The actual signature of the Agency Head or designee (e.g., Designated Procurement Officer) is not required on the Request submitted through OregonBuys®. Agency may elect to attach a signed Request as a pdf file through OregonBuys® or submit a signed hard copy Request.

Signature: e.g. Electronically in OregonBuys® _________________ Name/Title: Date:

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STATUTORY AND RULE AUTHORITY:

ORS 279B.085(2) states the Director of the Department of Administrative Services may approve a special procurement if the Director finds that a written request submitted under ORS 279B.085(4) demonstrates that the use of a special procurement as described in the request, or an alternative procedure prescribed by the Director will:

(a) Be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts; and (b)(A) Result in substantial cost savings to the contracting agency or to the public; or

(B) Otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with requirements that are applicable under ORS 279B.055, 279B.060, 279B.065 or 279B.070 or under any rules adopted thereunder.

OAR 125-246-0170 delegates the authority of the Director of the Department of Administrative Services to approve special procurements to the State Chief Procurement Officer. OAR 125-247-0285 through 125-247-0288 implement ORS 279B.085.

OAR 125-247-0700(2) Protests and Judicial Review of Special Procurements designates the State Chief Procurement Officer as the Contract Review Authority.

FINDINGS: The findings are accepted, adopted, and incorporated by reference herein.

CONDITIONS OF APPROVAL:

1. Notice Period. The Authorized Agency shall post the Public Notice on OregonBuys®. The Special Procurement may not be used until after the completion of the seven (7) day notice period required pursuant to OAR 125-247-0287(4), and either:

a. No Written protests are received by the Contract Review Authority, State Chief Procurement Officer, from an Affected Person(s) in response to the notice, or

b. If any protest is received during the notice period, then not until:

i. the State Chief Procurement Officer or delegate issues a written disposition of the protest in accordance with ORS 279B.400 and OAR 125-247-0700 and OAR 137-047-0700, and

ii. confirms in writing the first possible date of use of the Special Procurement.

2. ORS 279A.165 Requirements. Authorized Agency shall comply with the requirements of ORS 279A.165 and OAR 125-247-0287(12) regarding a report about this Special Procurement. Agency shall use a form and follow the instructions provided by the State Chief Procurement Officer or delegate.

3. Authorized Agency shall comply with all Enterprise Information Services (EIS) conditions and requirements prior to Contract Amendment execution, if any.

APPROVED:

Kathryn Jones, State Chief Procurement Officer Date:

Department of Administrative Services, State Procurement Services

10/30/26