Repair Base Security Specifications.pdf

Statement of Work

For

REPAIR BASE SECURITY

TQKD 15-2124

Portland Air National Guard Base

Portland, Oregon

March 2022

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIRMENTS

01 11 00

01 14 00

01 30 00

01 31 50

01 32 01.00 10

01 32 16.00 20

01 33 00

01 35 40.00 20

01 45 00.10 20

01 50 00

01 57 20.00 10

01 57 23

01 74 19

01 78 00

01 78 23

SUMMARY OF WORK

WORK RESTRICTIONS

ADMINISTRATIVE REQUIREMENTS

REQUEST FOR INFORMATION

PROJECT SCHEDULE

CONSTRUCTION PROGRESS DOCUMENTATION

SUBMITTAL PROCEDURES

ENVIRONMENTAL MANAGEMENT

QUALITY CONTROL FOR MINOR CONSTRUCTION

TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS ENVIRONMENTAL PROTECTION

TEMPORARY STORM WATER POLLUTION CONTROL

CONSTRUCTION AND DEMOLITION WASTE

MANAGEMENT CLOSEOUT SUBMITTALS

OPERATION AND MAINTENANCE DATA

DIVISION 02 – EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 03 – CONCRETE

03 30 00 CAST-IN-PLACE CONCRETE

DIVISION 31 – EARTHWORK

31 00 00 EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 11

32 16 13

32 31 13.53

32 92 19

GRADED-CRUSHED AGGREGATE BASE COURSE

CONCRETE SIDEWALKS AND CURBS AND GUTTERS

HIGH-SECURITY CHAIN LINK FENCES AND GATES,

BOLLARDS,TRAFFIC ARMS AND TRAFFIC SPIKES

DEADMAN DETAILS

SEEDING

PANGCEDIV1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Overview

This project addresses the deficiencies in the perimeter fence at Portland Air National Guard Base that could lead to a security breach. It addresses those deficiencies with the demolition of portions of the existing perimeter fence line and replacement with UFC compliant security fencing.

1.1.2 Background

In 2015, approximately 40% of the installation perimeter fence was upgraded to meet current UFC standards in place by the Department of Defense. To meet UFC and ANG requirements, a fencing update is required.

1.1.3 Project Description

This project involves replacing perimeter fencing, which includes demolishing and replacing fencing that meets the current UFC standards and incidental related work.The following is a list of principal features of the project as described in the specifications, shown, noted or implied upon the accompanying drawings, showing the general characteristics and extent of the work. Parts not specifically detailed shall be constructed in a manner and conforming to the class of work required for the whole project.

Period of performance: Contractor shall complete all work within 180 days of notice to proceed (NTP).

1.1.4 Location

The work shall be located at the [Portland Air National Guard perimeter., .

The exact location is shown on the drawings..

1.1.4.1 Schedule of work

Because of the nature of this project and the risk associated with opening the perimeter fence, PANG is requesting a specific schedule of work. A suggested schedule has been provided below, however, if there is a need to change the plan, please submit the requested changes with your reasoning as to why you need to alter the plan.

1. Jersey Barrier Storage

2. Area 1

3. Area 2

4. Area 4

SECTION 01 11 00 Page 1

1.1.4.2 Scope

Pre-Bid

a. Government will provide as-builts and property boundary line survey.

Install Temporary fencing:

a. Temporary fencing shall be installed prior to demolition of existing fence in each area.

b. Temporary fencing shall be located inside the existing perimeter fence.

See drawings C-102

c. Once temporary fencing is installed, approval must be obtained by the Project Engineer before the the removal of the existing permanent fence line.

d. Contractor is responsible for moving existing Vehicle Jersey Barriers in front of temporary fence line on PANG side.

United States Postal Sercive Fencing:

a. USPS Fencing shall be used as temporary fencing during work on Area 3 and a section of Area 2.

b. USPS fencing shall be demolished after new PANG fence is installed and accepted by Project Engineer.

c. Contractor will be required to submit demolition schedule of the USPS fence.

Demolition:

a. Remove existing gates, fencing, posts, concrete and barbed wire.

b. Contractor responsible for all removal and disposal of demolished materials.

c. Demolition to be completed in order by area to reduce threat to perimeter.

Construction

a. Fencing:

1) Provide and install new Eight (8) foot fence to match existing fence surrounding front gate of PANG. (See drawings C-100)

2) Provide and install four (5) new cable reinforced vehicle swing gates.

(See C-103 and C-104.)

3) Infill existing driveway curbing to match existing sidewalk and landscaping. (See C-103)

4) Varmint fencing is required to be at a 90 degree angle above the ground level and 2 feet below ground level. Maintenance crews must be able to maintain landscape without a gap between security fencing and varmint fencing. (See drawing C-200 )

b. Groundwork

1) Install approximately 54 linear feet of sidewalk curbing to match base sidewalks. (See C-103)

2) Install landscaping to match surrounding areas. (See C-103) Approx. 725 sqft.

c.Jersey Barrier Storage: See C-102 (BID OPTION 1 )

1) Approximately 55’ x 240’

2) Grade and level to match existing elevations.

e. Cleanup

SECTION 01 11 00 Page 2

d. Front gate: See G - 002 (BID OPTION 2)

1) Because of the high visibility of all four properties surrounding Portland Air National Guard property boundaries, it will be required for daily site cleanup. Site must not have debris or garbage left at end of work day. A site sweep will be required daily by contractor to ensure cleanliness before leaving site.

2) Because of the proximity of the air field, FOD mitigation is required in Area 3.

3) All refuse/waste weights are collected by our environmental department for tracking of the base solids waste and recycling efforts. Please contact our environmental department for requirements. (Roger Rein, 503-335-4462)

1.2 INITIAL APPOINTMENT TO VISIT JOB SITE

1.2.1 Job Site Walk Through

A job site walk through may be scheduled for all interested bidders prior to the bid due date that is scheduled and advertised by the KO. Otherwise all bidders shall call and coordinate with the COR at 142 CES for access to the job site.

a. 142 Civil Engineering

1.2.2 Access Requests

General:

a.Provide base access requests 72 business days in advance to security forces. Late requests may result in denial of access.Larger lists over 25 inidividuals may take more time. Plan accordingly.

b. Please contact Installation Access directly for short fused/last minute requestss. Requests received after 1500 (3:00pm- Pacific) may not be aprocessed until the following BUSINESS day.

c. If notification has not been received of clearance or denail after three business days, please contact the Installation Access office directly.

d. The Portland Air National Guard Base uses the Defense Biometric Identification System (DBIDS) for all visitor passes and access credentials. It is your duty, if you are bringing someone aboard this facility, to ensure they are prepared and in compliance with the standing DoD and local policy for installation access.

Security Coordinator:

a. It is the prime contractors responsibility to assign a "security coordinator" to the project. This person will send all names and contact information to the base security forces office for clearance. They will be the liason between project vendors and the secruity forces team.

b. The security coordinator will be the point of contact for base security with ongoing clearance for vendors.

Process:

a. When sending vendor information to security forces, cc your COR, Project Manager or Project POC in the email.

b. Email requests to 142.WG.SFS.VendorPass@us.af.mil

c. Any requests outside of this process will be directed to the prime and directed to use the proper channels.

SECTION 01 11 00 Page 3

d. Place the information in the body of the email as plain text. Do not add photos in email. DO NOT SEND AS AN ATTACHEMENT UNLESS YOU HAVE PREVIOUSLY MADE ARRANGMENTS TO DO SO. Sending photocopies/scans of personal identification creates a risk of information loss or compromise. Government security software frequently removes attachments from emails coming from unknown sources, which causes delays in the process.

Full name Date of birth Driver's license Number/State Last four digits of Social Security number Name of the project vendor is requesting access.

Name of the COR, Project Manager or POC

Requests:

a. A curtesy notification email will be sent to security coordinator.

They will(should) be included in the response from the security managers personnel who has completed and is approved on the check.

b. DO NOT reply all on the response you receive.

c. Individuals will be listed as "clear" or "not clear".

c.1 Federal and state laws prevent security forces from releasing further information.

c.2 If you have questions concerning a clearance or denial notification, please direct them to the individual who sent the notification. (NOTE: SEE Do not reply all. Only reply to individual who sent notification.)

Special requests on denials are a case by case basis, this is an exception and not a standard. These should be directed to Cliff Bergstrom clifford.bergstrom.1@us.af.mil

1.2.3 Guidelines For Entering The Base

a. The Oregon Air National Guard base is located at 6801 NE Cornfoot Road in Portland, Oregon 97218.

b. Please do not attempt to enter the Jackson Armory (red sign).

c. Upon entering the main gate please have a valid driver's license, vehicle insurance and registration ready for the security officer;

it saves a lot of time. You will not be allowed to drive on base without these documents.

d. Contractors are not allowed to bring weapons onto the ANG base;

this includes concealed weapon permit holders.

e. All vehicles entering the base are subject to search.

f. Cell phone use at the contractor gate is prohibited.

g. Spitting or smoking tobacco products at the contractor gate is prohibited.

h. Badge must be worn visible at all times while working on base.

Unless special work duties prevents wearing for safety issues.

Must be requested and cleared by security forces.

SECTION 01 11 00 Page 4

1.3 BASE ACCESS AND SECURITY

1.3.1 Contractor Idnetification Badges

1.3.1.1 DBIDS Badges

To be issued by the 142nd SFS (Security Forces) to the Contractor and his personnel and subcontractors.

1.3.1.2 Coordination

The contractor shall be responsible for the coordinating with the 142 SFS/Resource Protection Office (503-335-4984) to gain base access and approval of their personnel and subcontractors. This requires an appointment for each individual needing a DBIBS Badge.

a. Contractors and subcontractors working on the installation shall be issued contractor identification badges.

b. Contractors shall have visible on their person while at PANG.

1.3.2 AT Level Training

a. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level l awareness training within ten (10) calendar days after contract NTP.

b. Certificates of completion for each affected contractor employee and subcontractor employee shall be submitted to the COR.

c. AT Level l Awareness Training will be performed at the Base SFS Building (145). If the Contractors personnel is unable to attend this Base Training, the Contractor personnel shall complete the training at the following website: https://atlevel1.dtic.mil/at.

1.4 OCCUPANCY OF PREMISES

[Building(s)] will not be occupied during performance of work under this Contract.

Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.5 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

SECTION 01 11 00 Page 5

1.6 ON-SITE PERMITS

Notify the Contracting Officer at least 3 working days prior to starting excavation work. The Contractor shall obtain from the Contracting Officer a completed AF 103 Form. A separate AF Form 103 is required for each discrete area to be disturbed. The Contractor shall retain this form until completion of work.

Contractor is responsible for marking and verifying all utilities not marked. Once an area to be excavated has been marked, the contractor is solely responsible for maintaining all markings throughout the life of the contract as needed to facilitate his work. This permit may be issued daily or up to a week at the discretion of the Government.

The Contractor shall obtain an approved Welding, Cutting and Brazing Permit, AF Form 592, from the ANG Base Fire Department prior to welding or starting any open flames. This permit shall be renewed daily.

Other Federal, State and local permits may be required as referenced in Contract Clause 52.236-7 entitled "Permits and Responsibilities."

1.7 LOCATION OF UNDERGROUND UTILITIES

The Contractor shall scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.8 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged shall remain the property of the Government.

N/A

The salvaged property shall be segregated, itemized, delivered, and off-loaded at the [Government designated] storage area located within [__1 ___] kilometers miles of the construction site.

Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 6

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SECTION 01 11 00 Page 7

SECTION 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SPECIAL SCHEDULING REQUIREMENTS

1.2 Not applicable

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Installation become familiar with and obey regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 Initial Appointment to Visit Job Site

a. A job site walk through may be scheduled for all interested bidders prior to the bid due date that is scheduled and advert by the KO.

Otherwise all bidders shall call and coordinate with the Contracting

Officer for access to the job site

b. (1). POC NAME

c. (2). NUMBER

d. Provide base access requests 3 working days in advance to security forces. Late requests may result in denial of access. See 1.2.2 -

1.3.2 for base access information.

1.2.1.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

SECTION 01 14 00 Page 2

1.2.1.1 No Smoking Policy

Smoking is prohibited within and outside of all buildings except in designated smoking areas in accordance with Activity regulations. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The

Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours are between the hours of are between the hours of 0700 a.m. and 1600 p.m., Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. The

Contractor shall provide justification for this work outside of regular working hours. Except for utility cutover work, the Government may require compensation for all additional personnel or services it shall perform to accommodate such work. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress

1.2.4 Utility Cutovers and Interruptions

a. Coordinate utility cutovers and interruptions with the Contracting

Officer. This may require work after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air are considered utility cutovers pursuant to the paragraph entitled "Work Outside

Regular Hours."

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The

Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

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PART 3 EXECUTION

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SECTION 01 30 00 Page 1

PART 1 GENERAL

1.1 SUBMITTALS

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

11/11

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Schedule; CPM and AF3064 and AF 3065; G

Demolition Plan; G

AF66, Material Submittal Log with completion dates; G

Requests for substitution; G

List of subcontractors; G

Schedule of Values; G

Insurance and Performance Payment Bonds; G

Quality Control Plan; G

Environmental Protection Plan; G

Waste Management Plan; G

MSDS Sheets; G

Initial Base Access List; G

Subcontractor and personnel List; G

1.2 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

c. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws.

d. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

e. Others as required by the solicitation.

1.3 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills. 100% Superintendent attendance required.

SECTION 01 30 00 Page 2

1.4

PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form

1354" Submittal. Major subcontractors who will engage in the work shall also attend.

Preconstruction conference shall comply with FAR 52.236-26

At a minimum, the Contractor shall submit for government review and comment all of the preconstruction submittals noted above at the preconstruction conference, except for progress and completion photos (if required).

Initial base access list shall include the name, company, driver's license number and last four digits of social security number for those personnel that will initially require base access

1.5 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, the electronic "Computer-Aided Drafting and

Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the

Contractor and without liability or legal exposure to the Government. The

Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents.

Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

SECTION 01 30 00 Page 3

1.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the

Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the

Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not allowed.

It is the Contractor's responsibility to make timely distribution of all

Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting

Officer, in writing, of any changes to this email address.

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PART 3 EXECUTION

SECTION 01 31 50 Page 1

1.1 RELATED DOCUMENTS

SECTION 01 31 50

REQUEST FOR INFORMATION

08/14

a. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

a. Section includes administrative provisions for coordinating Requests for Information by the Government, Architect or Contractor.

1.3 DEFINITIONS

a. Request for Information (RFI): A document submitted by the Contractor requesting information or clarification of a portion of the Contract

Documents that is required to properly perform the work.

(1) Requests shall clearly and concisely set forth the issue for which clarification or interpretation is sought and why a response is needed from the Government. On the RFI form, the Contractor shall include a detailed description of all information required in

Article 1.4 of this Section. The COR will respond to all Proper

RFIs, and will return Improper RFIs and Frivolous RFIs without action unless indicated otherwise.

b. Proper RFIs:

(1) Requests shall clearly and concisely set forth the issue for which clarification or interpretation is sought and why a response is needed from the Government. On the RFI form, the Contractor shall include a detailed description of all information required in

Article 1.4 of this Section. The COR will respond to all Proper

RFIs, and will return Improper RFIs and Frivolous RFIs without action unless indicated otherwise.

c. Improper RFIs:

(1) RFIs submitted by entities other than Contractor will be returned with no response.

(2) An Improper RFI can be identified by its lack of conformance to the requirements of Article 1.4 of this Section. Improper RFIs may be returned without action.

d. Frivolous RFIs:

(1) Frivolous RFIs are those that request information that is clearly shown on the Contract Documents.

(2) Frivolous RFIs may be returned without action or may be processed by the Government with costs for the related review effort, by the

Government and Architect/Engineer, being withheld from monies due the Contractor.

SECTION 01 31 50 Page 2

1.4 REQUESTS FOR INFORMATION (RFIs)

a. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

(1) RFIs shall originate with Contractor. Government will return RFIs submitted to COR by other entities controlled by Contractor with no response. RFIs from REQUESTS FOR INFORMATION 013150 - 2 MEAD &

HUNT, Inc. subcontractors or material suppliers shall be submitted through, reviewed by, and signed by the Contractor prior to submittal to the COR.

(2) Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

(3) Wherever possible, such clarification shall be requested at the next appropriate project meeting, with the response entered into the meeting minutes. When clarification at the meeting is not possible, either because of the urgency of the need, or the complexity of the item, Contractor shall prepare and submit an RFI to the COR.

(4) If clarification of an item is required of a document known to have been prepared by a consultant to the Architect, the

Contractor may NOT direct the RFI directly to the consultant. Each

RFI shall be processed through the COR.

(5) In cases where RFIs are issued to request clarification of coordination issues, for example, pipe and duct routing, clearances, specific locations of work shown diagrammatically and similar items the Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale and submit same with the RFI. RFIs which fail to include a suggested solution will be returned Unanswered with a requirement that the Contractor submit a complete request.

(6) The Government may opt to retain RFIs for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes in lieu of responding in written form.

(7) Contractor shall endeavor to keep the number of RFI's to a minimum.

b. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

(1) Project name.

(2) Project number.

(3) Date.

(4) Name of Contractor.

(5) Name of Architect/Engineer.

(6) RFI number, numbered sequentially (Example: RFI #001).

(7) RFI subject.

(8) Specification Section number and title and related paragraphs, as appropriate.

(9) Drawing Sheet number and detail references, as appropriate.

(10) Field dimensions and conditions, as appropriate.

(11)Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

(12) Contractor's signature.

(13) Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing

SECTION 01 31 50 Page 3 interpretation.

A. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

(14) Contractor’s requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if the request is too expeditious.

c. RFI Forms: Contractor’s own Software-generated form with substantially the same content as indicated above, acceptable to Government.

(1) Attachments shall be electronic files in Adobe Acrobat PDF format.

(2) Identify each page of attachments with the RFI number and sequential page number.

(3) RFI's may be submitted by E-Mail.

d. Contracting Officer’s Representative (COR)'s and Architect/Engineer’s

Action:

(1) Contracting Officer’s Representative (COR) and Architect/Engineer will review each RFI, determine action required, and provide a response to the Contractor. Allow seven working days for COR's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

(2) The Government will endeavor to respond in less time. If additional time is required beyond the maximum number of days specified, the Architect/Engineer will notify the COR who will then notify the Contractor in writing.

(3) Improper RFIs: The following Contractor-generated RFIs will be returned without action:

A. Requests for approval of submittals.

B. Requests for approval of substitutions.

C. Requests for approval of Contractor's means and methods.

D. Requests for coordination information already indicated in the

Contract

Documents.

E. Requests for changes that entail additional cost or credit.

F. Requests for adjustments in the Contract Time or the Contract

Sum.

G. Requests for interpretation of COR's actions on submittals.

H. Incomplete RFIs or inaccurately prepared RFIs.

(4) COR’s or Architect's action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

(5) COR’s or Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for

Contractor to submit Change Proposal according to Division 01

Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the

Contract Time or the Contract Sum, notify Contracting Officer’s

Representative and in writing within 10 days of receipt of the RFI response.

b. Answered RFIs shall not be construed as approval to perform extra work that may involve a change in the Contract Time or the

Contract Sum.

e. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized

SECTION 01 31 50 Page 4 by the RFI number. Submit log at the time of the construction progress meetings. Software log with not less than the following:

(1) Project name.

(2) Name and address of Contractor.

(3) Name and address of Contracting Officer’s Representative (COR).

(4) RFI number including RFIs that were returned without action or withdrawn.

(5) RFI description.

(6) Date the RFI was submitted.

(7) Date Contracting Officer’s Representative (COR)’s response was received.

(8) Identification of related Minor Change in the Work, Construction

Change Directive, and Proposal Request, as appropriate.

(9) Identification of related Field Order, Work Change Directive, and

Proposal Request, as appropriate.

f. On receipt of COR’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

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PART 3 EXECUTION

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SECTION 01 32 01.00 10 Page 1

SECTION 01 32 01.00 10

PROJECT SCHEDULE

08/08

PART 1 GENERAL

1.1 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall be experienced in scheduling and have previously developed, created, and maintained at least two electronic schedules for projects similar in nature and complexity to this project. This authorized representative shall be experienced in the use of scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project is required.

Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule.

Provide a schedule that is a forward planning as well as a project monitoring tool.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the

Contracting Officer deems necessary to demonstrate how the approved rate of

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3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the

Contracting Officer shall be grounds for a determination, by the

Contracting Officer, that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Site supervision and submittals cannot be considered as line items individually, but shall be included in the appropriate line items. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

3.2.1 Activity Cost Loading

Activity cost loading shall be reasonable and without front-end loading.

Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings/Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent project schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

The computer software system utilized to produce and update the Project

Schedule shall be capable of meeting all requirements of this specification.

Project Schedule shall be a Gantt chart and clearly indicate the critical path. Each activity shall be cost-loaded consistent with the Schedule of

Values. The original baseline schedule shall indicate the total percent complete projected for each payment period of the project. The updated schedules submitted with payment requests shall continue to show the

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3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the

Project Schedule.

3.3.2 Level of Detail Required

Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The

Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations

(OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule shall include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

3.4 REQUESTS FOR TIME EXTENSIONS

In the event the Contractor believes it is entitled to an extension of the contract performance period, completion date, or any interim milestone date, furnish the following for a determination by the Contracting

Officer: justification, project schedule data, and supporting evidence as the Contracting Officer may deem necessary. Submission of proof of excusable delay, based on revised activity logic, duration, and costs

(updated to the specific date that the delay occurred) is a condition precedent to any approvals by the Government.In response to each Request

For Proposal issued by the Government, submit a schedule impact analysis demonstrating whether or not the change contemplated by the Government impacts the critical path.

3.4.1 Justification of Delay

The project schedule shall clearly display that the Contractor has used, in full, all the float time available for the work involved with this request. The Contracting Officer's determination as to the number of allowable days of contract extension shall be based upon the project schedule updates in effect for the time period in question, and other factual information. Actual delays that are found to be caused by the

Contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

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3.5 PROGRESS MEETINGS

a. Meet bi-weekly with the Government (or as otherwise mutually agreed to) for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress and to review planned activities for the upcoming two weeks. The then current and approved schedule update shall be used for the purposes of this meeting and for the production and review of reports. The Contractor's Project Manager and the Authorized Representative of the Contracting Officer shall attend.

The progress meeting will address the status of RFI's, RFP's and

Submittals.

c. The Government and the Contractor shall jointly review the reports. If it appears that activities on the longest path(s) which are currently driving the calculated completion date (driving activities), are not progressing satisfactorily and therefore could jeopardize timely project completion, corrective action shall be taken immediately.

Corrective action includes but is not limited to: increasing the number of work crews; increasing the number of work shifts; increasing the number of hours worked per shift; and determining if Government responsibility coded activities require Government corrective action.

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1.1 ACCEPTANCE

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CONSTRUCTION PROGRESS DOCUMENTATION

11/09

Prior to the start of work, prepare and submit to the Contracting Officer for acceptance a Project schedule in the form of a Bar Chartin accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for

Construction Contracts," except as modified in this contract. Acceptance of an error free Baseline Schedule and updates is a condition precedent to processing the Contractor's pay request.

1.2 UPDATED SCHEDULES

Update the Project schedule at monthly intervals or when the schedule has been revised. Present the baseline schedule in a Gantt chart. Monthly payments require project progress of each element on the Gantt chart for comparison with the baseline schedule. The updated schedule shall be kept current, reflection actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed.

Update the Construction schedule at monthly payment request intervals or when the schedule has been revised and include the updated schedule with each payment application, showing work completed through the payment interval. The updated schedule shall be kept current, reflecting actual activity progress and the plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed.

1.3 3-WEEK LOOK AHEAD SCHEDULE

The Contractor shall prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the

Project Schedule. The work plans shall be keyed to activity numbers when a

NAS is required and updated each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the Construction Schedule on an electronic spreadsheet program and printed on 8 ½ by 11 sheets as directed by the Contracting Officer. Activities shall not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work.

Three hard copies and one electronic file of the 3-Week Look Ahead Schedule shall be delivered to the Contracting Officer no later than 8 a.m. each

Monday and reviewed during the weekly CQC Coordination Meeting.

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1.5 CORRESPONDENCE AND TEST REPORTS:

All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs, etc.) shall reference Schedule activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure, etc.) shall reference schedule activities that are being addressed.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

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1.1 SUMMARY

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SUBMITTAL PROCEDURES

05/11

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

All submittals, with the exception of samples, shall be submitted as searchable .pdf files. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders;

samples; O&M manuals (including parts list); certifications; warranties;

and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to the start of construction or the next major phase of the construction on a multi-phase contract. They include:

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction project schedule

Submittal register

Schedule of prices

Health and safety plan

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Work plan

Quality Control(QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or un-fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing shall have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

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