Rental_Haul_Trucks_with_Operator.pdf

COUNTY OF ORANGE

COUNTY EXECUTIVE OFFICE - CPO

REQUEST FOR PROPOSAL (RFP)

FOR

RENTAL HAUL TRUCKS WITH OPERATOR

RFP NO. RFP-017-2966001 -JL

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

County Executive Office - CPO - Rental Haul Trucks with Operator, RFP-017-2966001 -JL

County of Orange

County Executive Office - CPO

Procurement and Contract Services

400 W. Civic Center Dr.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation June 5, 2026

Pre-Submittal Meeting and Site Visit

(Mandatory)

June 5, 2026, 4:00pm

TBD

Question Submission Deadline June 19, 2026, 2:00pm

Question Response Deadline June 19, 2026, 2:00pm

RFP Submittal Closing July 10, 2026, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Friday, July 10, 2026

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. COST PROPOSAL

SECTION 6. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

SECTION 7. VENDOR RESPONSES

Attachments:

A - RFP-017-2966001-JL Model Contract for Rental Haul trucks w operator - Final

B - Equipment_Availability_Exhibit

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide Rental Haul Trucks with Operator proposed in accordance with contract requirements set forth in the solicitation and Model Contract including attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the County Executive Office - CPO will be closed on the following County holidays:

• September 1, 2025, Labor Day

• September 26, 2025, Native American Day

• November 11, 2025, Veterans Day

• November 27, 2025, Thanksgiving Day

• November 28, 2025, Day after Thanksgiving

• December 25, 2025, Christmas Day

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Purchasing Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Friday, June 19, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Purchasing Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its http://www.dnb.com/ http://www.usfcr.com/ response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 OPTIONAL PRE-SUBMITTAL MEETING AND SITE VISIT

Attendance of Pre-Submittal Meeting and Site Visit is not required and will be held on Friday, June 5, 2026 at 4:00 pm local time, no one will be admitted 10 minutes after meeting has started.

The meeting will be located at TBD. At this meeting, County staff will discuss the scope of work, general contract issues, and respond to questions from the attendees. The Pre-Submittal Meeting and Site Visit will be conducted one time only. All questions will need to be submitted in writing through the County’s online eProcurement system at https://procurement.opengov.com/portal/ocgov. The Respondent will have until Friday, June

19, 2026 before 2:00 pm to submit questions.

• Please confirm your attendance by replying via the RSVP feature in the County's eProcurement Portal.

• Respondents are responsible for securing parking and payment of parking fees (if applicable)

• Respondents are encouraged to arrive early to ensure a parking space

1.5 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondent’s shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

A. Must have the ability to supply a minimum of thirty (30) trucks at any given time for any single participating agency, and sufficient additional trucks to simultaneously support all other participating agencies, whether for a single job site or across multiple job sites.

B. Must be able to respond to service requests on a 24-hour a day, 7-day a week basis, including holidays.

C. Rental haul trucks with operator must be capable of responding on a 24-hour a day, 7-day a week basis to various locations, including areas of limited access and under adverse operating conditions such as day and night operations, and during rain, fire, and/or other storm-related or emergency events, as requested by any participating agency.

D. Respondent must fill in and complete Attachment titled "Equipment Availability- List" and include in response to RFP.

1.6 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the 2024 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.7 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to/requires approval(s) by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.8 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

https://cpo.oc.gov/cpm

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period of time, Respondent shall guarantee the prices quoted in their responses. County and the lowest responsive, responsible Respondent may mutually agree in writing to a longer deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.9 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.10 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, or the deputy purchasing agent (DPA) the required W-9 or W-

8.

1.11 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Jessica Loy at jessica.loy@ceo.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Jessica Loy at jessica.loy@ceo.oc.gov, no later than five

(5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Jessica Loy at jessica.loy@ceo.oc.gov, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 GENERAL INFORMATION:

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation. The County of Orange may have over 100+ locations/facilities that may require servicing throughout the County. The County of Orange may have over 100+ locations/facilities that may require servicing throughout the County.

The objective is to ensure the efficient acquisition, maintenance, and repair of equipment, infrastructure, and facilities to support uninterrupted operations. This includes sourcing, supplying, and managing essential spare parts, consumables, tools, and contracted services necessary for routine maintenance, emergency repairs, and operational efficiency. The selected vendor(s) will be responsible for delivering high-quality materials and services in compliance with industry standards, safety regulations, and organizational needs while optimizing costs and minimizing downtime.

This Contract is for Rental Haul Trucks with Operator for various locations throughout the

County of Orange. Contractor shall furnish all staffing, labor, equipment, and incidentals required for Rental Haul Trucks with Operator. Services shall be provided on an as-needed basis as required by County.

I. Scope of Work mailto:CPOAppeals@ocgov.com

Background:

The County of Orange is comprised of 22 departments and over 18,000 employees. The

County’s core businesses are public safety, public health, environmental protection, regional planning, public assistance, social services, and aviation. The County of Orange may have over

100+ locations/facilities that may require servicing throughout the County.

This Contract is for Rental Haul Trucks with Operator for various locations throughout the

County of Orange. Contractor shall furnish all staffing, labor, equipment, and incidentals required for Rental Haul Trucks with Operator. Services shall be provided on an as-needed basis as required by County. Usage is not guaranteed.

II. Requirements:

A. Rental Haul Trucks with Operator shall be utilized as needed by County to meet routine and major projects, as well as emergency commitments.

B. Materials to be hauled include but are not limited to: dirt, silt, rocks and/or other material, as requested by County, to and from flood control channels, basins, landfill and road maintenance work at various facilities Countywide. Additional materials may include recyclable or compost, to be hauled from County landfills to customers or recycling centers.

C. Work may be requested under routine daily operations and/or in the event of emergency operations. Therefore, rental haul trucks with operator must be able to respond on a 24-hour a day, 7-day a week basis to various locations including areas of limited access and under adverse conditions such as day and night operations, during rain, fire and/or any storm related events, when requested by County.

D. Rental equipment will be intended to supplement the department’s fleet as needed and no guarantee of usage will be given.

1. Rental equipment may be utilized for the transport of various materials to non-County facilities, as approved by the County.

III. Equipment

Contractor shall provide all equipment as specified herein. Name brand, if listed, is for equipment type and size reference. Bids offering equivalent items meeting the standards of quality specified may be considered, unless otherwise specified, providing the bid clearly describes the article offered and how it differs from the specified brand. Unless bidder specifies otherwise, it is understood that the bidder is offering the brand item as specified. If contractor bids an “equal,” Contractor must state the brand name and must submit complete specifications of equipment being offered. Determination of equality shall be at the sole discretion of County, and County reserves the right to request a sample for determining equality with the specified brand.

A. Haul Trucks: Contractor shall provide haul trucks suitable for the hauling of dirt, silt, rocks, and/or other material as requested by County. Acceptable equipment shall be

Standard Dump Trucks, Super Ten Dump Trucks, Side Dump Trucks, Semi Trailer End

Dumps and Transfer Dump Trucks, Transfer Trailer, Truck w/conveyor (i.e. Slinger trucks).

B. All vehicles utilized in the performance of this Contract must meet all vehicle operating requirements of the State of California Department of Motor Vehicles, CAL OSHA, AQMD regulations, and all other applicable codes required in the State of California.

C. The contractor shall adequately maintain all vehicles both mechanically and visually and ensure they are fully operational at all times. All Vehicles must be equipped with a tarp to cover the load.

IV. Contractor Requirements

A. Contractor shall have the capability of supplying as many as thirty trucks at any given time to OC Public Works and additional trucks for all other agencies for any one job site or for use at multiple job sites as required by County.

B. Contractor shall supply all pertinent licenses, permits, and fees necessary to perform the work under this Contract.

C. Contractor shall respond to requests on a 24-hour a day, 7-day a week basis.

D. Contractor’s response time to County’s requests for rental haul trucks with operator in an emergency situation is critical. Contractor is advised that rental haul trucks with operator response times need to be precise when given to County’s Project Manager at time of ordering. Failure to provide accurate and responsible equipment availability & response times under emergency requests shall be grounds for immediate termination of this

Contract.

E. Contractor is required to provide the names and telephone numbers of personnel available

24-hours at the beginning of this Contract and on October 1st of each succeeding year.

F. Contractor’s Personnel:

1. Background/Security: All personnel engaged in performance of this Contract shall be warranted to possess sufficient experience and security records to perform this work. Contractor shall conduct a thorough background investigation of each employee providing services under this Contract, including but not limited to, investigation of employment and police records and shall maintain copy of that request.

2. Conduct: Contractor personnel providing services under this Contract shall not be incompetent, disorderly, under the influence of alcohol or drugs, who fails or otherwise refuses to perform the work properly and acceptably, or is otherwise objectionable. While performing services under this Contract, personnel consistently come into contact with the general public. Personnel must be respectful and courteous to the public at all times. County expressly retains the right to request any specific Contract personnel be precluded from providing services to County under this Contract. County is not required to provide any reason for requested removal of specified Contract personnel. Contractor shall effectuate removal of the requested

Contractor personnel within three (3) business days.

V. Performance Requirements

A. Operators are required to sign in with the job site lead upon arrival to the job site and sign out upon leaving the job site for the day.

B. Contractor shall be responsible for providing and ensuring that all employees are equipped with personal protective equipment (PPE) that meets all applicable OSHA and

Cal/OSHA standards. Required PPE shall include, but not be limited to, hard hats, safety glasses, gloves, long pants, high-visibility safety vests, and any additional protective equipment as necessitated by specific job site conditions. Employees that do not have the proper PPE’s may be required to leave the job site.

C. Contractor shall be responsible for moving requested equipment to work location as specified by the Project Manager. Contractor shall be responsible for obtaining all necessary transportation permits. During emergency operations, County may assist in obtaining permits if the circumstances necessitate.

D. Contractor is responsible for ensuring that all owned and/or brokered equipment operators are in possession of a valid California Commercial Driver's License with appropriate Class and/or endorsements and a valid Medical Examiner’s Certificate as required by the California Department of Motor Vehicles (DMV) for the type of equipment being operated at all times during the performance of this work.

E. Contractor shall abide by all rules and regulations as mandated by the California DMV, California Department of Transportation (DOT), California Vehicle Code, Section 34520 and the Code of Federal Regulations, Title 49.

F. Pursuant to Section 34510.5 of the California Vehicle Code and Section 3322 of the

California Civil Code, Contractor shall obtain a surety bond in an amount of not less than fifteen thousand dollars ($15,000), executed by a surety duly admitted and certified in the

State of California., A copy of the bond shall be provided to County prior to official

Contract award.

G. Contractor shall comply with all County and local sound control and noise level rules, regulations, and ordinance, which apply to any work performed pursuant to the Contract, and will make every effort to control any undue noise resulting from its operation.

H. Contractor shall be responsible for any damages sustained to any private and/or County equipment or facilities as a result of Contractor's operations. All damage will be repaired or replaced, at the option of County, at Contractor’s expense within two (2) business days after notification of such damage by Project Manager. Exception: Urgent repairs as determined by County’s Project Manager shall be completed immediately. Repairs and/or replacements will be equal to original in all aspects.

I. Best Management Practices (BMP):

A. Contractor shall conduct operations under this Contract so as to assure that pollutants do not enter municipal storm drain systems which systems are comprised of, but are not limited to curbs and gutters that are part of the street systems ("Stormwater Drainage

System"), and to ensure that pollutants do not directly impact "Receiving Waters" (as used herein, Receiving Waters include, but are not limited to, rivers, creeks, streams, estuaries, lakes, harbors, bays and oceans).

B. Orange County lies within two different regions of the State Water Quality Control

Board's jurisdiction: the Santa Ana Regional Water Quality Control Board and the San

Diego Regional Water Quality Control Board.

C. The Santa Ana and San Diego Regional Water Quality Control Boards have issued

National Pollutant Discharge Elimination System (NPDES) permits ("Stormwater

Permits") to the County of Orange, and to the Orange County Flood Control District

(District) and cities within Orange County, as co-permittees (hereinafter collectively referred to as "County Parties") which regulate the discharge of urban runoff from areas within the County of Orange, including the Premises under this Contract. County Parties have enacted water quality ordinances that prohibit conditions and activities that may result in polluted runoff being discharged into the Stormwater Drainage System.

D. To assure compliance with the Stormwater Permits and water quality ordinances, County

Parties have developed a Drainage Area Management Plan (DAMP) which includes a

Local Implementation Plan (LIP) for each jurisdiction that contains Best Management

Practices (BMP) that Parties using properties within Orange County must adhere to. As used herein, a BMP is defined as a technique, measure, or structural control that is used for a given set of conditions to manage the quantity and improve the quality of stormwater runoff in a cost effective manner. These BMPs are found within County’s LIP in the form of Model Maintenance Procedures and BMP Fact Sheets (the Model

Maintenance Procedures and BMP Fact Sheets contained in the DAMP/LIP shall be referred to hereinafter collectively as "BMP Fact Sheets") and contain pollution prevention and source control techniques to eliminate non-stormwater discharges and minimize the impact of pollutants on stormwater runoff.

E. Work shall be performed in conformance with BMP; see fact sheets FF-3 “Equipment

Maintenance and Repair”, FF-4 “Fueling”, FF-10 “Spill Prevention and Control” and FF-11 “Vehicle and Equipment Cleaning” downloaded from the following webpage: www.ocwatersheds.com/documents/bmp/municipalactivities

F. These BMP Fact Sheets may be modified during the term of the Contract; and County’s

Project Manager shall provide Contractor with any such modified BMP Fact Sheets.

G. Contractor shall, throughout the term of this Contract, comply with the BMP Fact Sheets as they exist now or are modified, and shall comply with all other requirements of the

Stormwater Permits, as they exist at the time this Contract commences or as the

Stormwater Permits may be modified. Contractor agrees to maintain current copies of the BMP Fact Sheets on the job sites throughout the term of this Contract. The BMPs applicable to uses authorized under this Contract must be performed as described within all applicable BMP Fact Sheets.

H. Contractor may propose alternative BMPs that meet or exceed the pollution prevention performance of the BMP Fact Sheets. Any such alternative BMPs shall be submitted to

County’s Project Manager for review and approval prior to implementation.

I. County’s Project Manager may visit the job sites and/or review Contractor’s records at any time to assure that activities conducted on the job sites comply with the requirements of this section. Contractor may be required to implement a self-evaluation program to demonstrate compliance with the requirements of this section.

VI. Operating Hours

A. Regular Work Hours: shall be 6:00 A.M. – 4:30 P.M., Monday through Friday.

B. Overtime/Saturdays: shall be from 4:31 P.M. – 5:59 A.M., Monday through Friday and

Saturday 12:00 A.M. – 11:59 P.M.

C. Sundays/Holidays: 12:00 A.M. – 11:59 P.M.

D. Variations of these hours may be required to meet specific job requirements.

E. Contractor shall perform work in strict accordance with the work hours and workdays arranged with the Project Manager.

F. The County reserves the right to require additional regular or overtime working hours, as necessary, to meet the operational needs of participating departments under this contract.

http://www.ocwatersheds.com/documents/bmp/municipalactivities

VII. 2.6. General Conditions

A. If or when Contractor does not provide service as specified, County may provide the services or Contract with others to provide the services and the amount payable under the

Contract shall be reduced by the cost to County of labor, material, overhead, and administration for such corrective action. Such action does not constitute an acceptable alternative to performance of the work by Contractor.

B. No guarantee is given by County regarding usage of this Contract. Estimated quantities are approximates, based upon last usage. Usage may decrease or increase at any time during the Contract term. Contractor agrees to supply services requested as needed by

County, at prices listed in Attachment B “Contractor’s Pricing”.

C. Portal to portal charges shall NOT be allowed by County. Labor hours shall be charged on basis of actual time spent on each job, not on a portal-to-portal basis and shall be computed nearest one-quarter (1/4) hour. Operator is required to check in and check out of the job site with the job site lead.

VIII. County's Requirements

A. County’s Project Manager will be responsible for ordering haul trucks with operator with

Contractor.

B. Routine Requests:

1. County will place orders for haul trucks with operator at least 24 hours in advance of the required date. The request will be made for a specific type of haul truck and substitutions will not be allowed unless prior authorization is given in writing (email is satisfactory). County personnel have determined the size and type of haul trucks needed. If other equipment is to be considered, a prior on-site meeting with County personnel may be necessary.

2. Specific information regarding the job location, work hours, possible special conditions, and other job information will be provided at the time of the request.

3. Period of usage shall be given at the time of the request to the best of County’s estimation.

C. Emergency Requests:

1. County will call Contractor as need occurs, which may be at any time (24 hours a day/7 days a week) to furnish haul trucks with operator on an immediate response. In emergency situations Contractor will be expected to quote reasonable time frames for the arrival of haul trucks with operator to the location specified. Contractor is advised not to quote time frames that cannot be met, and failure to provide haul trucks with operator in the time frame quoted may result in the termination of this Contract.

2. County will provide Contractor with as much specific information as is available, with final details sometimes being furnished directly to the operators by County staff at the job site.

IX. Additional Work:

A. Upon County request, Contractor shall submit supplemental proposals for Additional

Work not called for under the Scope of Work of this Contract. Contractor must obtain

County Project Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this

Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 4. SCORING CRITERIA

Phase 1 - Written Response Scoring: 500 points maximum

Phase 2 - Presentation/Interview Scoring: 400 points maximum

Phase 3 - Cost Proposal: 100 points maximum

4.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm’s Background, Qualifications &

Experience

A. Company Background and Data

1. Include an overview of firm and brief description of the firm’s history including:

a. Length of time in business;

b. Services provided relevant to the RFP;

c. Describe the Respondent’s experience in performing work of a similar nature to that solicited in this RFP;

and

d. List certifications and/or affiliations that may be relevant to this RFP.

2. Provide the following information:

a. Name and title of person(s) authorized to bind the

Respondent;

b. Main office address; and

c. Telephone number

3. List any previous or current contracts with the County of

Orange within the last five (5) years. Include:

a. Agency/Department name, address and contact person;

b. Contract Number; and

c. Contract Amount

4. Provide a general description of the firm’s prime contractor (if applicable, subcontractor’s) financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, or impending

Points Based 175 (35% of Total) merger) that may impede

Respondent’s ability to complete the services.

5. Proposer must demonstrate the ability to supply a minimum of thirty (30) trucks at any given time for any single participating agency, with sufficient additional capacity to simultaneously serve all other participating agencies across single or multiple job sites.

Proposer must submit a completed Equipment

Availability exhibit confirming the number of trucks owned, leased, or accessible through subcontractors or teaming arrangements for each listed equipment type. Respondents may also list additional equipment beyond the types listed in the Cost Proposal. The

Equipment Availability exhibit is included as Attachment B to this RFP.

6. Proposer must demonstrate and attest in writing to their ability to respond to service requests on a

24-hour a day, 7-day a week basis, including holidays, under routine and emergency operating conditions, at various locations including areas of limited access and under adverse conditions such as day and night operations and during rain, fire, and/or other storm or emergency-related events.

B. Experience

a. Descriptions of at least three (3) recent similar large-scale projects or contracts that the firm has completed (public sector experience preferred).

i. Include project name, date, and location,

ii. Include client name and describe the scope of work,

iii. Describe any obstacles encountered and project outcome, and

iv. Describe, including experience with successfully coordinating and maintaining project schedules while staying on budget.

b. Describe experience of being available and responding to both routine daily operations and emergency operations on

24/7.

c. Describe your experience operating in areas with limited access (ie. flood control channel access roads) and under adverse conditions such as day and night operations, during rain, fire, storm, and/or other emergency related events.

d. Describe your experience hauling dirt, silt, rocks, and/or other materials to and from flood control channels, basins, landfill, and road maintenance work at various facilities

Countywide.

C. e.Describe additional relevant information concerning the services offered in this RFP that it considers important in evaluating its services.

2. Key Personnel/Proposed Staffing

A. Assigned personnel must have a minimum of five (5) years of expertise and experience with emphasis on the public sector with depth and breadth of services available.

B. Describe the Respondent’s team that is being proposed for the project which includes completing the Key

Personnel/Staffing Plan located in the

Vendor Responses section. Provide a brief background of each team member’s experience and the roles and responsibilities they will play in the project.

C. Team organization including an identification of the lead Contractor, project manager, and key personnel who will be working on the project.

An organizational chart and description of the project team may be included. Key members of the project team should be included in the organizational chart.

D. Clearly identify the prime contractor and any sub-contractors, sub-consultants, or brokers if relevant, and the general roles of each on the project.

Points Based 150 (30% of Total)

3. Quality/Effectiveness of Work Plan/Project

Approach

1. Brokerage and

Subcontractor Disclosure

Respondents that utilize subcontractors or brokerage partners to fulfill service requests must identify and disclose the following.

Respondents that operate as direct providers with no brokerage arrangements must affirmatively state so.

1. A list of trucking companies, subcontractors, or brokerage partners the Proposer utilizes or proposes to utilize to fulfill service requests;

2. Identification of which entities are direct providers versus brokered providers; and

3. The proposed hourly rate structure to be paid to each subcontractor or brokerage partner per equipment type.

2. Provide an outline, detailed description of the process, and a comprehensive timeline for accomplishing the services outlined in the

Scope of Work.

3. The Respondent should document a clear understanding of the scope of services.

4. The Respondent should describe the current challenges and opportunities and how your company is best suited to assist the County

Points Based 125 (25% of Total) in facing those challenges and…