Renovate Public Restroom Specifications.pdf

671-22-111

PHASE I

RENOVATE PUBLIC

RESTROOMS

Veteran’s Administration Medical Center San Antonio, Texas

April 29, 2022

100% CD

SUBMISSION

Engineers

ELK CONSORTIUM

2797 Valencia Lane Schertz, Texas 78154 940.642.9158

Phase I Renovate Public Restrooms 671-22-111 VAMC San Antonio, TX

CONSTRUCTION DOCUMENTS

TABLE OF CONTENTS SEALS PAGE

00 01 07 - SEAL PAGE

ARCHITECT OF RECORD

WestEast Design Group, LLC 200 E. Grayson St.

San Antonio, Texas 78212

04/29/2022

CONSTRUCTION DOCUMENTS

TABLE OF CONTENTS SEALS PAGE

00 01 07 - SEAL PAGE

MECHANICAL & PLUMBING ENGINEER OF RECORD

200 E. Grayson St.

San Antonio, Texas 78212

00 01 10-1

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

00 01 00 Cover 00 01 07 Seals Sheets 00 01 10 Table of Contents 00 73 19 Health and Safety Requirements 00 73 19A ICRA 2.0 Assessment (ICRA Update from ASHE)

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 05-21 01 25 00 Substitution Procedures 01 25 00A Substitution Request Form 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) 03-20 01 33 00 Submittal Procedures 01 42 19 Reference Standards 11-20 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 04-19 02 82 13.19 Asbestos Floor Tile and Mastic Abatement 09-15

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 61 16 Solid Surface Wall Panels 04-22

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-17

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16 08 31 13 Access Doors and Frames 04-22 08 71 00 Door Hardware 08 80 00 Glazing 01-21

00 01 10-2

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 30 13 Ceramic/Porcelain Tiling 09-15 09 51 00 Acoustical Ceilings 12-18 09 65 13 Resilient Base and Accessories 02-16 09 65 19 Resilient Tile Flooring 05-18 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

10 14 00 Signage 10-15 10 21 13 Toilet Compartments 01-21 10 26 00 Door Protection 10-15 10 28 00 Toilet and Bath Accessories 02-16

DIVISION 12 – FURNISHINGS

Not used

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 09-20 22 05 23 General-Duty Valves for Plumbing Piping 09-15 22 07 11 Plumbing Insulation 09-15 22 11 00 Facility Water Distribution 09-15 22 13 00 Facility Sanitary and Vent Piping 09-15 22 40 00 Plumbing Fixtures 09-15

DIVISION 23 – HVAC

23 05 11 Common Work Results for HVAC 02-15 23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 37 00 Air Outlets and Inlets 02-15

DIVISION 26 – ELECTRICAL

Specifications in drawings

01 50 00 - 1

SECTION 01 73 19

HEALTH AND SAFETY REQUIREMENTS

SEE ATTACHED

01 73 19A ICRA 2.0 Assessment

©2022 American Society for Health Care Engineering of the American Hospital Association

Infection Control Risk Assessment 2.0 Matrix of Precautions for Construction, Renovation and Operations

Step One:

Using Table 1, identify the Construction Project Activity Type (A-D).

Table 1 - Construction Project Activity Type:

Type A

Inspection and non-invasive activities.

Includes but is not limited to:

Removal of ceiling tile for visual inspection-limited to 1 tile per 50 square feet with limited exposure time.

Limited building system maintenance (e.g., pneumatic tube station, HVAC system, fire suppression system, electrical and carpentry work to include painting without sanding) that does not create dust or debris.

Clean plumbing activity limited in nature.

Type B

Small-scale, short duration activities that create minimal dust and debris.

Includes but is not limited to:

Work conducted above the ceiling (e.g., prolonged inspection or repair of firewalls and barriers, installation of conduit and/or cabling, and access to mechanical and/or electrical chase spaces).

Fan shutdown/startup.

Installation of electrical devices or new flooring that produces minimal dust and debris.

The removal of drywall where minimal dust and debris is created.

Controlled sanding activities (e.g., wet or dry sanding) that produce minimal dust and debris.

Type C

Large-scale, longer duration activities that create a moderate amount of dust and debris.

Includes but is not limited to:

Removal of preexisting floor covering, walls, casework or other building components.

New drywall placement.

Renovation work in a single room.

Nonexisting cable pathway or invasive electrical work above ceilings.

The removal of drywall where a moderate amount of dust and debris is created.

Dry sanding where a moderate amount of dust and debris is created.

Work creating significant vibration and/or noise.

Any activity that cannot be completed in a single work shift.

Type D

Major demolition and construction activities.

Includes but is not limited to:

Removal or replacement of building system component(s).

Removal/installation of drywall partitions.

Invasive large-scale new building construction.

Renovation work in two or more rooms.

Step Two:

Using Table 2, identify the Patient Risk Group(s) that will be affected. If more than one risk group will be affected, select the higher risk group.

Table 2 - Patient Risk Group:

Low Risk

Non-patient care areas such as:

Medium Risk

Patient care support areas such as:

High Risk

Patient care areas such as:

Highest Risk

Procedural, invasive, sterile support and highly compromised patient care areas such as:

Public hallways and gathering areas not on clinical units.

Office areas not on clinical units.

Breakrooms not on clinical units.

Bathrooms or locker rooms not on clinical units.

Mechanical rooms not on clinical units.

EVS closets not on clinical units.

Waiting areas.

Clinical engineering.

Materials management.

Sterile processing department - dirty side.

Kitchen, cafeteria, gift shop, coffee shop, and food kiosks.

Patient care rooms and areas

All acute care units

Emergency department

Employee health

Pharmacy - general work zone

Medication rooms and clean utility rooms

Imaging suites:

diagnostic imaging

Laboratory.

All transplant and intensive care units.

All oncology units.

OR theaters and restricted areas.

Procedural suites.

Pharmacy compounding.

Sterile processing department

- clean side.

Transfusion services.

Dedicated isolation wards/units.

Imaging suites: invasive imaging.

Step Three:

Match the Patient Risk Group (Low, Medium, High, Highest) from Step Two with the planned Construction Activity Project Type (A, B, C, D) from Step One using Table 3 to find the Class of Precautions (I, II, III, IV or V) or level of infection control activities required. The activities are listed in Table 5 – Minimum Required Infection Control Precautions by Class.

Table 3 - Class of Precautions:

Construction Project Type

Patient Risk Group TYPE A TYPE B TYPE C TYPE D

LOW Risk Group I II II III*

MEDIUM Risk Group I II III* IV

HIGH Risk Group I III IV V

HIGHEST Risk Group III IV V V

Infection control permit and approval will be required when Class of Precautions III (Type C) and all Class of Precautions IV or V are necessary.

Environmental conditions that could affect human health, such as sewage, mold, asbestos, gray water and black water will require Class of Precautions IV for LOW and MEDIUM Risk Groups and Class of Precautions V for HIGH and HIGHEST Risk Groups.

*Type C [Medium Risk groups] and Type D [Low Risk Groups] work areas [Class III precautions] that cannot be sealed and completely isolated from occupied patient care spaces should be elevated to include negative air exhaust requirements as listed in Class IV Precautions.

Step Four:

Assess potential risk to areas surrounding the project. Using Table 4, identify the surrounding areas that will be affected and the type of impact that will occur. If more than one risk group will be affected, select the higher risk group using Table 2 - Patient Risk Group.

Table 4 - Surrounding Area Assessment

Unit Below: Unit Above: Unit Lateral: Unit Behind: Unit in Front:

Risk Group: Risk Group: Risk Group: Risk Group: Risk Group:

Contact: Contact: Contact: Contact: Contact:

Phone: Phone: Phone: Phone: Phone:

Additional Controls:

Noise Vibration Dust control Ventilation Pressurization Impact to other systems, such as:

Data Mechanical Med Gases Water Systems

Additional Controls:

Noise Vibration Dust control Ventilation Pressurization Impact to other systems, such as:

Data Mechanical Med Gases Water Systems

Additional Controls:

Noise Vibration Dust control Ventilation Pressurization Impact to other systems, such as:

Data Mechanical Med Gases Water Systems

Additional Controls:

Noise Vibration Dust control Ventilation Pressurization Impact to other systems, such as:

Data Mechanical Med Gases Water Systems

Additional Controls:

Noise Vibration Dust control Ventilation Pressurization Impact to other systems, such as:

Data Mechanical Med Gases Water Systems

Noise & Vibration Mitigation Strategies Use diamond drills instead of powder-actuated fasteners.

Schedule noise-making periods with adjacent spaces.

Use beam clamps instead of shot.

Prefab where possible.

Use tin snips to cut metal studs instead of using a chop saw.

Install metal decking with vent tabs, then use cellular floor deck hangers.

Consider pro-press instead of soldering, brazing or welding.

Wet core drill instead of dry core or percussion.

Instead of jackhammering concrete, use wet diamond saws.

Use HEPA vacuums instead of standard wet/dry vacuums.

Use mechanical joining system sprinkler fittings instead of threaded.

Where fumes are tolerated, use chemical adhesive remover (flooring glue) instead of mechanical.

To remove flooring, shot blast instead of using a floor scraper.

Use electric sheers instead of reciprocating saw for ductwork cutting.

Install exterior man/material lifts.

Ventilation & Pressurization Mitigation Strategies

HEPA–99.97% to exterior.

Install temporary ductwork.

Utilize temporary HVAC equipment.

Vacate the area.

Install temporary partitions.

Use carbon filtration to filter odors.

Impact to Other Systems Mitigation Strategies

Schedule outages.

Provide temporary systems Back-feed electricity or medical gases.

Flushing and testing of building water systems.

Matrix of Precautions for Construction, Renovation and

Operations

Table 5 - Minimum Required Infection Control Precautions by Class | Before and During Work Activity

Class of Precautions

Mitigation Activities (Performed Before and During Work Activity)

Class I 1. Perform noninvasive work activity as to not block or interrupt patient care.

2. Perform noninvasive work activities in areas that are not directly occupied with patients.

3. Perform noninvasive work activity in a manner that does not create dust.

4. Immediately replace any displaced ceiling tile before leaving the area and/or at end of noninvasive work activity.

Class II

1. Perform only limited dust work and/or activities designed for basic facilities and engineering work.

2. Perform limited dust and invasive work following standing precautions procedures approved by the organization.

3. This Class of Precautions must never be used for construction or renovation activities.

Class III

1. Provide active means to prevent airborne dust dispersion into the occupied areas.

2. Means for controlling minimal dust dispersion may include hand-held HEPA vacuum devices, polyethylene plastic containment, or isolation of work area by closing room door.

3. Remove or isolate return air diffusers to avoid dust from entering the HVAC system.

4. Remove or isolate the supply air diffusers to avoid positive pressurization of the space,

5. If work area is contained, then it must be neutrally to negatively pressurized at all times. *If negative pressure is required, refer to 8-11 guidance listed under Class IV precautions.

6. Seal all doors with tape that will not leave residue

7. Contain all trash and debris in the work area.

8. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

9. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy.

Sticky mats must be changed routinely and when visibly soiled.

10. Maintain clean surroundings when area is not contained by damp mopping or HEPA vacuuming surfaces.

Class IV

1. Construct and complete critical barriers meeting NFPA 241 requirements. Barriers must extend to the ceiling or if ceiling tile is removed, to the deck above.

2. All (plastic or hard) barrier construction activities must be completed in a manner that prevents dust release. Plastic barriers must be effectively affixed to ground and ceiling and secure from movement or damage. Apply tape that will not leave a residue to seal gaps between barriers, ceiling or floor.

3. Seal all penetrations in containment barriers, including floors and ceiling, using approved materials (UL schedule firestop if applicable for barrier type).

4. Containment units or environmental containment units (ECUs) approved for Class IV precautions in small areas totally contained by the unit and that has HEPA-filtered exhaust air.

5. Remove or isolate return air diffusers to avoid dust entering the HVAC system.

6. Remove or isolate the supply air diffusers to avoid positive pressurization of the space.

7. Negative airflow pattern must be maintained from the entry point to the anteroom and into the construction area. The airflow must cascade from outside to inside the construction area. The entire construction area must remain negatively pressurized.

8. Maintain negative pressurization of the entire workspace by use of HEPA exhaust air systems directed outdoors. Exhaust discharged directly to the outdoors that is 25 feet or greater from entrances, air intakes and windows does not require HEPA-filtered air.

9. If exhaust is directed indoors, then the system must be HEPA filtered. Prior to start of work, HEPA filtration must be verified by particulate measurement as no less than 99.97% efficiency and must not alter or change airflow/pressure relationships in other areas.

10. Exhaust into shared or recirculating HVAC systems, or other shared exhaust systems (e.g., bathroom exhaust) is not acceptable.

11. Install device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor negative pressurization. The “ball in the wall” or similar apparatus are not acceptable.

12. Contain all trash and debris in the work area.

13. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

14. Worker clothing must be clean and free of visible dust before leaving the work area. HEPA vacuuming of clothing or use of cover suites is acceptable.

15. Workers must wear shoe covers prior to entry into the work area. Shoe covers must be changed prior to exiting the anteroom to the occupied space (non-work area). Damaged shoe covers must be immediately changed.

16. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy.

Sticky mats must be changed routinely and when visibly soiled.

17. Consider collection of particulate data during work to monitor and ensure that contaminates do not enter the occupied spaces. Routine collection of particulate samples may be used to verify HEPA filtration efficiencies.

Class V 1. Construct and complete critical barriers meeting NFPA 241 requirements. Barriers must extend to the ceiling or if ceiling tile is removed, to the deck above.

2. All (plastic or hard) barrier construction activities must be completed in a manner that prevents dust release. Plastic barriers must be effectively affixed to ground and ceiling and secure from movement or damage. Apply tape that will not leave a residue to seal gaps between barriers, ceiling or floor.

3. Seal all penetrations in containment barriers, anteroom barriers, including floors and ceiling using approved materials (UL schedule firestop if applicable for barrier type).

4. Construct anteroom large enough for equipment staging, cart cleaning, workers. The anteroom must be constructed adjacent to entrance of construction work area.

5. Personnel will be required to wear coveralls at all times during Class V work activities. Coveralls must be removed before leaving the anteroom.

6. Remove or isolate return air diffusers to avoid dust entering the HVAC system.

7. Remove or isolate the supply air diffusers to avoid positive pressurization of the space.

8. Negative airflow pattern must be maintained from the entry point to the anteroom and into the construction area. The airflow must cascade from outside to inside the construction area. The entire construction area must remain negatively pressurized.

9. Maintain negative pressurization of the entire workspace using HEPA exhaust air systems directed outdoors. Exhaust discharged directly to the outdoors that is 25 feet or greater from entrances, air intakes and windows does not require HEPA-filtered air.

10. If exhaust is directed indoors, then the system must be HEPA filtered. Prior to start of work, HEPA filtration must be verified by particulate measurement as no less than 99.97% efficiency and must not alter or change airflow/pressure relationships in other areas.

11. Exhaust into shared or recirculating HVAC systems, or other shared exhaust systems (bathroom exhaust) is not acceptable.

12. Install device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor negative pressurization. The “ball in the wall” or similar apparatus are not acceptable.

13. Contain all trash and debris in the work area.

14. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

15. Worker clothing must be clean and free of visible dust before leaving the work area anteroom.

16. Workers must wear shoe covers prior to entry into the work area. Shoe covers must be changed prior to exiting the anteroom to the occupied space (non-work area). Damaged shoe covers must be immediately changed.

17. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy.

Sticky mats must be changed routinely and when visibly soiled.

18. Consider collection of particulate data during work to monitor and ensure that contaminates do not enter the occupied spaces. Routine collection of particulate samples may be used to verify HEPA filtration efficiencies.

Table 6 - Minimum Required Infection Control Precautions | Upon Completion of Work Activity

Class of Precautions

Mitigation Activities (Performed upon Completion of Work Activity)

Classes I, II and III

Cleaning:

1. Clean work areas including all environmental surfaces, high horizontal surfaces and flooring materials.

2. Check all supply and return air registers for dust accumulation on upper surfaces as well as air diffuser surfaces.

HVAC Systems:

1. Remove isolation of HVAC system in areas where work is being performed. Verify that

HVAC systems are clean and operational.

2. Verify the HVAC systems meet original airflow and air exchange design specifications.

Classes III, IV and V

Class III (Type C Activities only), IV, and V precautions require inspection and documentation for downgraded ICRA precautions.

Construction areas must be inspected by an infection preventionist or designee and engineering representative for discontinuation or downgrading of ICRA precautions.

Work Area Cleaning:

1. Clean work areas including all environmental surfaces, high horizontal surfaces and flooring materials.

2. Check all supply and return air registers for dust accumulation on upper surfaces as well as air diffuser surfaces.

Removal of Critical Barriers:

1. Critical barriers must remain in place during all work involving drywall removal, creation of dust and activities beyond simple touch-up work. The barrier may NOT be removed until a work area cleaning has been performed.

2. All (plastic or hard) barrier removal activities must be completed in a manner that prevents dust release. Use the following precautions when removing hard barriers:

i. Carefully remove screws and painter tape.

ii. If dust will be generated during screw removal, use hand-held HEPA vacuum.

iii. Drywall cutting is prohibited during removal process.

iv. Clean all stud tracks with HEPA vacuum before removing outer hard barrier.

v. Use a plastic barrier to enclose area if dust could be generated.

Negative Air Requirements:

1. The use of negative air must be designed to remove contaminates from the work area.

2. Negative air devices must remain operational at all times and in place for a period after completion of dust creating activities to remove contaminants from the work area and before removal of critical barriers.

HVAC systems:

1. Upon removal of critical barriers, remove isolation of HVAC system in areas where work is being performed.

2. Verify that HVAC systems are clean and operational.

3. Verify the HVAC systems meets original airflow and air exchange design specifications.

©2022 The American Society for Health Care Engineering of the American Hospital Association Disclaimer: This document is provided by ASHE as a service to its members. The information provided may not apply to a reader’s specific situation and is not a substitute for application of the reader’s own independent judgment or the advice of a competent professional. ASHE does not make any guaranty or warranty as to the accuracy or completeness of any information contained in this document. ASHE and the authors disclaim liability for personal injury, property damage, or other damages of any kind, whether special, indirect, consequential, or compensatory, that may result directly or indirectly from use of or reliance on this document.

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

11-01-21

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for renovation of Public Restrooms as indicated in construction documents as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer or Contracting Officer.

C. Offices of WestEast Design Group, LLC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. Base Bid:

1. Demolition/ Removal of the Existing: Ceramic floor tile, Demo and replace with new the above restrooms flooring, light fixtures and switches, plumbing fixtures and piping, walls, ceilings, blocking, doors, partitions, grab bars, mirrors, garment hook, mechanical and electrical devices.

B. ADD ALTERNATE NO.1: Reference drawings for locations.

1. 7th Floor Room: D710.4.

2. 6th Floor Room: C627 and C631.

3. 2nd Floor D212.1, C202.2, C236, 216, and 217.

4. 1st Floor Main Building and 2nd Floor CLC Building Room: 117.2 and

H117.9.

01 00 00 -2

5. Ground Floor Main Building and 1st Floor CLC Room: F007, F007, and 1A143.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall install all permanent cores at completion of the work turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This

01 00 00 -3 information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only.

Contractor to coordinate with VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

01 00 00 -4

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows:

Refer to Phasing Sheets in drawings, contractor to coordinate with

COR.

01 00 00 -5

H. Designated Portion of Building will be vacated by Government in accordance with above phasing beginning immediately after date of receipt of Notice to Proceed and turned over to Contractor.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding Subparagraph 1 will be temporarily vacated while alterations are performed.

I. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings.

Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 10 degrees C (50 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR and Chief of Facilities Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall

01 00 00 -6 not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification in MEP drawings for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center . Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. No public utility permits are required for this project.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

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B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

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1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.10 LAYOUT OF WORK

A. The Contractor shall lay out the work indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall also be responsible for maintaining and preserving all marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR and Chief of Facilities Management within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

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D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

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l. Typical response time and repair time expected for various warranted equipment.

4. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

5. Procedure and status of tagging of all equipment covered by extended warranties.

6. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work…