Renovate Building 40 Boiler Prebid Meeting Minutes.pdf
PDF 164 KB Posted
- Solicitation number
- RFQ 171 260000000381 2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This document is a mandatory pre-bid meeting minutes record for the Renovate Building 40 (Boiler) project, administered by the Department of Military and Veterans Affairs (DMVA) and the Department of Technology, Management & Budget (DTMB) for the Joint Forces Reserve Center in Michigan. The project involves renovating the USPFO Warehouse boiler system and related work in Building 40, with all labor, equipment, and materials to be provided by the contractor. The mandatory pre-bid site visit occurred on July 15, 2026, and attendance documentation is required for bid acceptance. The bidding schedule includes Request for Information (RFI) deadline of July 22, 2026 at 10:00 AM, bid addendums posted by July 24, 2026, and bid opening on July 29, 2026 at 2:00 PM. Electronic bidding will occur through the SIGMA VSS website. The project completion date is 90 calendar days after the preconstruction meeting, with DTMB typically requiring 45 days for contract award after bid receipt. Work hours are 7:45 AM to 4:30 PM Monday through Friday.
Bid security in the amount of 5 percent of the awarded base bid cost is required, with payment and performance bonds waived if the bid is less than $50,000. A $10,000 contingency allowance is included in the project. Davis-Bacon Act wage rates apply, with rates listed in Appendix V of the specification. No bid alternates are offered. Contractors must comply with asbestos abatement submission requirements, provide builder's risk insurance, submit shop drawings prior to construction, maintain daily field reports, and employ a full-time superintendent on site. The project requires six permits from the State of Michigan (LARA): building, mechanical, boiler, plumbing, electrical, and low-voltage electrical permits. Liquidated damages are assessed at $500 per day. A construction waste management plan with a goal of salvaging or recycling 60 percent by weight of non-hazardous solid waste is required, and contractors must maintain as-built drawings for closeout. All work must comply with Build America, Buy America Act requirements.
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MANDATORY PRE-BID MEETING MINUTES for Renovate Building 40 (Boiler) - USPFO DMVA Project No. 26B9226034 DTMB Project No. 511/26406.AGY
Meeting Date: Wednesday July 15th, 2026 at 10:00 AM on site
Introductions: Ben Kopietz – (Project Manager/Designer), Randon Gould – (Owners Field Representative), Project Manager / Design POC is Ben Kopietz, kopietzb@michigan.gov
Project inspection POC is Doug Shilling, ShillingD@michigan.gov Contractor to coordinate all work with Doug.
The work under this contract includes, but is not necessarily limited to providing all labor, equipment, and materials to; Renovate Building 40 (Boiler) – USPFO Warehouse and all related work, at the Joint Forces Reserve Center, in accordance with these specifications and accompanying drawings, DMVA Project No.
26B9226034
Today is the only site visit for bidding purposes. Bidders must sign the mandatory pre bid sign in sheet or the bids will not be accepted by DTMB.
Dates:
Bidding RFI’s accepted until: July 22nd, 2026 at 10:00am Bid Addendums posted NLT: COB July 24th, 2026
Bid Opening: July 29th, 2026 @ 2:00pm local time NOT July 22nd per Section 10 Prebid Information
Follow Section 00100 Instructions to Bidders carefully for instructions on submitting bids.
Bidding will be electronic. Bidding documents are located on the following site: www.michigan.gov click on the Go to SIGMA VSS website https://www.michigan.gov/budget/budget-offices/sigma/doing-business-with-the-state
Contractors & subcontractors must comply with the Davis-Bacon Act for all wage rates. Wages are included in Appendix V of the specification.
There are No Bid Alternates for this project.
There is a $10,000 Contingency Allowance for this project.
Bid Security (bond) of 5% of awarded base bid cost is required
If bid is less than $50,000 no payment and performance bonds are required.
Contractor will be required to have Builder’s Risk Insurance. This is not provided by the State of Michigan.
Refer to Bidding & Contract Document in the specification for the ASBESTOS ABATEMENT submission required with all bids.
Pre award submittals: Section 235216 Condensing Boilers will be requested for this project.
mailto:kopietzb@michigan.gov mailto:ShillingD@michigan.gov http://www.michigan.gov/ https://www.michigan.gov/budget/budget-offices/sigma/doing-business-with-the-state
Project completion date is 90 calendar days after preconstruction meeting. DTMB is typically taking 45 days to award contracts after receipt of the bids. Preconstruction meeting will take place on site. Notice To Proceed will be given at the Preconstruction Meeting and hence, 90 Days will begin. No work is to begin until the written notice to proceed is given to the General Contractor.
There are liquidated damages for this project at $500/day.
All permits from the State of Michigan (LARA) should be applied for upon contract award. This project will be submitted to LARA for plan review by DMVA. The following permits are required for this project;
1. BUILDING PERMIT
2. MECHANICAL PERMIT
3. BOILER PERMIT
4. PLUMBING PERMIT
5. ELECTRICAL PERMIT
6. LOW VOLTAGE ELECTRICAL PERMIT
Hours of work at particular location – 7:45AM to 4:30PM Monday thru Friday.
Contractor to have full time superintendent/project manager to remain on site while construction work is being performed per Section 00700 General Conditions, Subparagraph 2.3.
Contractor is required to provide daily field reports per Section 00700 General Conditions, Subparagraph 2.3.
Site access concerns: Comply with all special working rules listed in the specifications.
All deliveries will need to be coordinated with security and handled by the contractor.
Contractor must submit shop drawings prior to construction scope of work. No work shall commence until adequate amount of approved shop drawings have been issued by designer.
All work is to be done per the contract documents. No changes to the contract are to be made unless approved by DMVA.
Contractor to maintain a set of as-built drawings to be turned over with close-out documents.
There must be a construction waste management and disposal plan in place for this project, see section 017419. Forms are provided in specifications. Documents are to be submitted with quantities and weights.
Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.
Refer to Build America, Buy America Act requirements included in Sigma with the bid documents.
Contractors are welcome to take pictures during the walk thru.
Questions
Site walk thru
END
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