Removal and Installation of Vehicle Wraps Northern Virginia Community College _.pdf

Solicitation # 127168

Removal, Fabrication and Installation of Vinyl Vehicle and Equipment Wraps Northern Virginia Community College

Removal, Fabrication and Installation of Vinyl Vehicle and Equipment Wraps

Northern Virginia Community College - Manassas

Small Purchase Set Aside

Questions will be received Until: August 28, 2026, at 2:00 PM local time.

Bids will be Received Until: September 10, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Removal and Installation of Vehicle Wraps Northern Virginia Community College, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

Intentionally Blank

Removal, Fabrication, and Installation of Vinyl Vehicle and Equipment Wraps

Northern Virginia Community College

Contents

I. PURPOSE: 2

II. QUESTIONS REGARDING UNSEALED BIDS: 2

III. GENERAL DEFINITIONS: 2

IV. SCOPE OF WORK: 3

V. SPECIFICATIONS REQUIREMENTS: 3

VI. METHOD OF PAYMENT: 5

VII. Attachment A – Certificate of Insurance Sample 6

VIII. Example Photos 7

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is

Soliciting bids from qualified firms to Furnish, Remove and Install Vinyl Vehicle/Equipment Wraps

Northern Virginia Community College 10950 Campus Drive Manassas VA 20109

II. QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Installation Notification: The Contractor shall coordinate actual installation with college. Contractor will send notification of at least 1 Week prior to intended installation.

College will transport equipment to and from location Contact information will be given at time of award.

d. Installation Need by Date: December 4, 2026

e. Warranty: Standard Manufacture Warranty

V. SPECIFICATIONS REQUIREMENTS:

Northern Virginia Community College seeks a qualified firm to furnish, remove and install vinyl vehicle/equipment wraps See Scope of work.

College will deliver the vehicle and equipment to awarded contractors site for removal and installation.

Contractor shall coordinate with college for scheduling day/time for drop-off once a purchase order has been issued. Contractor will coordinate order of vehicle and equipment installation with college.

The requested contractor must be within a 45-mile radius of the Campus located at

Northern Virginia Community College 10950 Campus Drive Manassas VA 20109

Contractor shall supply all labor, supervision, resources, equipment, materials, supplies, and incidentals needed to provide the service requested.

Contractor shall be responsible for storing and securing the vehicle and equipment for the period during which such vehicle is in contractors’ possession.

Contractor is responsible for any and all damage to vehicles and equipment during the installation and removal process.

Contractor shall complete services within seven business days of vehicle and equipment drop off.

PDF of wrap and decal design will be provided to the awarded contractor at time of award. Photos attached to solicitation are for reference purposes only.

Contractor is responsible for preparing vehicles and equipment for the wrap installation including but not limited to washing and priming surface area

Quantity Specifications 1 Removal of Existing Vinyl Wrap on a 2017 Interstate™ Trailer 1 Removal of Existing Vinyl Wrap on a 2024 Darkhorse™ Trailer 1 Removal of Existing Vinyl Wrap and Decals on a 2025 Kenworth T880 5 Washing and Priming of all vehicles/equipment 5 Fabrication of Vinyl Vehicle/ Equipment Wrap and Decals 1 Installation of Vinyl Vehicle / Equipment Wrap on a 2025 Toyota™ Pruis

• Right and Left Door Decal

• Rear Wrap

• No wrap on vehicle top

1 Installation of Vinyl Vehicle/ Equipment Wrap on a 2026 Hino L6 Box Truck

• Hood Decal

• Right and Left Door Decal

• Trailer Left and Right Side

• Rear Wrap

1 Installation of Vinyl Vehicle / Equipment Wrap on a 2025 Kenworth T800 Diesel Dump Truck

• Hood Decal

• Right and Left Door Decal

• Right and Left Side Wrap

• Rear Wrap

1 Installation of Vinyl Vehicle / Equipment Wrap on a 2017 Interstate™ Trailer

• Right and Left Side Panel

• Rear Wrap

1 Installation of Vinyl Vehicle / Equipment Wrap on a 2024 Darkhorse Trailer

• Vehicle Facing front Panel.

• Rear Facing Panel

• Right and Left Side Grand Total

VI. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VII. Attachment A – Certificate of Insurance Sample

VIII. Example Photos