Addendum 2.pdf

ADDENDUM NO. 1 TO ALL BIDDERS:

Reference: Solicitation 127168

Date: 9/3/2026

Commodity: 80158 Signs

Issuing Agency: Virginia Community College System (VCCS)

Bid Due: September 10, 2026

The VCCS Procurement Office seeks to provide an addendum to the above-named Unsealed Bid in order to answer questions from interested parties and to provide clarifications.

1. For off-site installations we rent premises to complete wraps or find a local subcontractor with a shop after award - will this arrangement satisfy the page 3 requirement “The requested contractor must be within a 45-mile radius of the Campus located at.”

Installation site must be no more than a 45-mile radius of the campus.

2. Will NVCC accept a permit certified mobile installation teams to perform work on-site at NVCC campus facilities?

NVCC does not have the space or capability to accommodate installation.

3. Are all contractors permitted to bid regardless of small business status?

All bids will be considered with priority given to registered small businesses in eVA.

4. Please provide some context for VIII. Example Photos are these ‘current’ or ‘desired’ state are these determining removal requirements or is the same/equivalent area being rewrapped e.g.

this is a like-for-like refresh of aged vinyl?

This is a new vinyl design installation for all vehicles and equipment requiring a wrap removal of the old wrap designs. Pictures are for placement purposes

5. What will be the new bid deadline?

September 10, 2026, at 2PM

6. Please confirm that Northern Virginia Community College (NVCC) accepts the risk associated with pre-existing paint or clear-coat failure discovered during vinyl removal or surface prep, provided standard OEM and 3M graphic removal protocols are strictly followed?

Yes, photos can be provided of each vehicle with their current wrap decals. Photos should be a complete 360 view of vehicles and equipment showing all wrap elements

7. For equipment requiring decal removal prior to re-wrapping, will NVCC provide photographic records of current decal age and substrate condition?

Yes, photos can be provided

8. For vehicles and equipment requiring graphic removal, could NVCC provide photos and approximate age of the existing vinyl?

Yes, photos can be provided

9. If extensive adhesive breakdown is encountered, can the contractor bill additional surface remediation at a pre-agreed hourly labor rate?

NO

10. Because vehicles may transit between campuses and installation bays, please confirm whether NVCC will deliver vehicles washed and pre-cleaned, or if the vendor may bill a standard surface washing fee if heavy road grim is present. Please elaborate on the requirement for ‘preparing vehicles and equipment’ on page 4

No, per solicitation contractor is responsible for vehicle and equipment preparation including but not limited washing to ensure proper application.

11. Please confirm whether the contractor is required to remove exterior vehicle hardware (such as bike racks, light bars, camera/sensor housing, and antennas) prior to vinyl installation. If hardware removal is required, will NVCC inspect, function-test, and sign off on re-installed hardware during the joint post-installation inspection, releasing the contractor from pre-existing electrical/mechanical liability?

Yes

12. Please confirm that rubber window gaskets, door seals, and unpainted textured plastics do not require vinyl wrapping and will be trimmed around cleanly in accordance with 3M application standards.

Yes

13. Regarding the vehicle wrap layout and mockup drawings, please confirm that wrap graphics terminate cleanly at the roof line, and that full coverage of the exterior roof surface is not required.

Yes

14. What is the expected NVCC turnaround time for reviewing and providing written sign-off on electronic digital proofs and physical color match swatches once submitted by the contractor?

Turnaround time for review and sign-off is no less than 3 business days after receipt.

15. To ensure compliance with the 30-day completion timeline, please confirm that NVCC will designate a primary on-site POC responsible for inspecting completed vehicles within 24–48 hours of notice, allowing sequential delivery and pickup of subsequent fleet units.

Yes

16. Please confirm whether bidders are required to use a mandatory rigid price sheet or if the vendor's standard, itemized Cost Proposal format (itemizing fabrication, installation labor, removal, and minimum order terms) is acceptable.

Vendor itemized cost proposal is acceptable.

17. Regarding state and local tax provisions, please confirm that NVCC / Virginia Community College Shared Services Center will issue a valid Virginia Sales and Use Tax Certificate of Exemption (Form ST-12) to the winning contractor.

Yes, NVCC will provide tax exemption paperwork

18. Will post-award, non-warranty repair work (e.g., replacement panels following collision damage or vandalism) be billable at the contracted square-footage rate or subject to a separate repair labor rate schedule?

Separate, per the solicitation this is a onetime purchase.

19. Regarding the statement on page 3, “Unit Price per lot shall include transport and delivery to site for each lot item bid’ please confirm this relates specifically to the wraps not the vehicles which will be transported to/from the contractor’s premises by college staff.

Standard Terms, College will transport vehicles and equipment, vendor is to supply wrap fabrication, removal and installation.

20. Will fleet units be transported to the contractor's installation facility by NVCC personnel in batches of 1–2 units, or is the contractor expected to provide vehicle pickup and return transport services?

Per the solicitation vehicles and equipment will be dropped off by college personnel

Shannon Jimenez

Lead Buyer Specialist

Phone: 540-591-4000 Email: sjimenez@ssc.vccs.edu

Note: A signed acknowledgment of this addendum must be submitted in eVA attached to your bid. Signature on this addendum is required.

Signed Acknowledgment

Name of Firm ____________________________________

Signature Date Signed

Printed Name Title