Rejuva pre bid meeting summary.pdf
PDF 87 KB Posted
- Attached to
- LV 2024 OR138E: GLIDE MAINTENANCE PAVING PROJECT
- Solicitation number
- S-73000-00011006
- Issued by
- Douglas County, Gladstone City, Oregon
About this file
This is a pre-bid meeting summary for Wasco County Soil and Water Conservation District regarding contract S-R33119-00011007 for helicopter services to conduct aerial application of herbicides in eastern Wasco County on the Breaks of the Deschutes River, Oregon. The pre-bid meeting was held on July 29, 2024, at 11:00 AM PST at the Wasco County SWCD office located at 2325 River Road, The Dalles, Oregon 97058, with virtual attendance available through Microsoft Teams. During the meeting, project representatives addressed contractor inquiries regarding access points and distances to the project site, available water resources, performance bond requirements, professional liability insurance, and per diem costs.
Key clarifications provided at the meeting included confirmation that the district would waive the performance bond requirement as permitted under ORS 279C.390, eliminate the professional liability insurance requirement in favor of general liability coverage, and that Oregon Department of Fish and Wildlife would provide two 1,600-gallon water trailers and staff support for the project. The district clarified that per diem costs cannot be itemized as a separate line item in the request for proposals and must be incorporated into other bid line items. Project representatives offered in-person site visits to demonstrate access points, though the attending contractors determined the provided map was sufficiently detailed for bidding purposes.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 00011006 Preliminary Results.xlsx | XLSX spreadsheet | |
| 00011006 ITB.docx | DOCX document | |
| ATT A Special Provisions and Specifications~25.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Pre-bid meeting for S-R33119-00011007
HELICOPTER SERVICES FOR AERIAL APPLICATION OF HERBICIDES, EASTERN WASCO COUNTY
ON THE BREAKS OF THE DESCHUTES RIVER, OREGON
Monday, 7/29/2024 11:00am PST, held at Wasco County SWCD, 2325 River Rd. The Dalles, OR 97058 and virtually through Microsoft Teams.
1) How many access points are there and what are the distances between the access points and the location of the project? Are there any available water sources close to the project area that could be utilized?
a. Josh shared a map that outlined the project area and provided an overview of the various access points, including the distance from each location to the project site.
Josh offered to show the contractors the project site and the different access points in person; the contractors didn’t feel that was necessary as they felt that the map provided was sufficient in answering the questions they had.
b. Available water sources were discussed. Josh noted that ODFW pledged two 1600 gallon water trailers and staff available to help as needed.
2) Questions regarding the Performance Bond (e.g., is the Performance Bond required, the reason for that requirement, and whether the district could waive that requirement) was discussed.
a. After consulting with contracting officer and reviewing the statues, the district agreed to waive the bond requirement, as allowed according to ORS 279C.390.
3) There was question as to whether Professional Liability Insurance was required for this project. The contractors did not feel that the project warranted that level of coverage and that their General Liability coverage would be adequate for this project.
a. Josh responded that he would contact the districts insurance agency for clarification.
b. FOLLOWUP- The District will not be requiring professional liability for this contract.
4) The contractors questioned whether charging for daily per diem was going to be an issue.
a. Josh explained that unfortunately for this project, there isn’t a specific line item for Per Diem, so the cost for Per Diem is not a line item in the RFP and would need to be built into another line item,
File details come from the government source that posted it. Updated .