Registered Dietician Specs.docx
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- Attached to
- Registered Dietician
- Solicitation number
- ARFQ 0618 BVH2600000007 1
- Issued by
- Cabell County, West Virginia
About this file
This is a Request for Quotation specifications document for Registered Dietician Consultant Services issued by the West Virginia Purchasing Division on behalf of the West Virginia Veterans Home (WVVH), located at 512 Water Street, Barboursville, WV 25504. The solicitation seeks to establish an open-end contract with a qualified Registered Dietician Consultant to provide on-site nutritional services and support to facility residents. The contract requires the selected consultant to maintain a minimum presence of one visit per week at the facility and perform comprehensive duties including nutritional assessments for new admissions, individual dietary education and counseling, bi-annual dietary surveys, quarterly in-service training for nursing and dietary staff, meal planning collaboration, and active participation in resident care planning meetings. The estimated annual usage is 100 hours, though this figure represents an approximation only and actual usage is not guaranteed.
The contract will be awarded to the vendor offering the lowest overall total cost based on an all-inclusive hourly rate multiplied by the estimated annual usage hours. Vendor compensation will be paid on a monthly basis upon submission of invoices by the 15th of each month, and payment will follow the State of West Virginia's standard payment procedures. Qualified vendors must possess a bachelor's degree in Dietetics and maintain a valid West Virginia Registered Dietician License. This procurement may be funded in whole or in part by federal funds, and vendors must comply with all applicable federal procurement provisions. The contract is designated as an open-end agreement, meaning performance will occur pursuant to release orders issued by the agency, with the agency retaining the right to cancel the contract or individual orders upon vendor default.
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Text version
REQUEST FOR QUOTATION
[Registered Dietician Consultant Services]
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Veterans Home to establish an open-end contract for Registered Dietician Consultant Services.
THIS PROCUREMENT MAY BE FUNDED IN WHOLE OR PART BY FEDERAL FUNDS. PLEASE SEE ATTACHMENT 1: PROVISIONS FOR FEDERALLY FUNDED PROCUREMENTS.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means the services as outlined in these specifications to satisfy requirements of the agency facility located at 512 Water St Barboursville, WV 25504 as noted herein.
2.2 “Pricing Pages” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the Solicitation responses.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.
2.4 “Agency” means West Virginia Veterans Home.
2.5 “WVVH” means West Virginia Veterans Home located at 512 Water St., Barboursville, WV 25504
2.6 “CDM” means Certified Dietary Manager.
2.7 “DON” means Director Of Nursing.
3. QUALIFICATIONS:
3.1 Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1.1 Registered Dietician Consultant must have a bachelor degree in Dietetics.
3.1.2 Registered Dietician Consultant must hold a valid WV Registered Dietician License.
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.1.1 Registered Dietician Consultant
4.1.1.1 Registered Dietician Consultant must visit the facility (West Virginia Veterans Home) at least once a week.
4.1.1.2 Registered Dietician Consultant must provide a comprehensive nutritional assessment upon the completion of the admission History and Physical, including learning style inventory, religious dietary practices, and knowledge deficit to ordered diet.
4.1.1.3 Registered Dietician Consultant must provide education/counseling to Veterans regarding any dietary changes. These one on one meetings will be facilitated by either WVVH Social Services employees or Nursing employees.
4.1.1.4 Registered Dietician Consultant must execute dietary surveys with Veterans and gather data/run reports bi-annually and provide the compiled results with Dietary CDM, Nursing DON, Social Services Supervisor.
4.1.1.5 Registered Dietician Consultant must lead quarterly in-services with nursing, dietary, and social work personnel on a nutritional topic.
4.1.1.6 Registered Dietician Consultant must collaborate with nursing on dietary education needs related to special topic diagnoses.
4.1.1.7 Registered Dietician Consultant must collaborate with the Dietary CDM for meal planning and preparation.
4.1.1.8 Registered Dietician Consultant must create and post a “health conscious meal selection” menu alongside the general population weekly menu.
4.1.1.9 Registered Dietician Consultant must effectively mainstream communication between Dietary CDM, Nursing DON, Social Services and support staff within the three departments.
4.1.1.10 Registered Dietician Consultant must actively participate with the Care Plan team.
4.1.1.11 Registered Dietician Consultant must enter comprehensive documentation in the individual Veteran’s chart while supporting the goals and objectives of the West Virginia Veterans Home.
4.1.1.12 Registered Dietician Consultant must submit invoices for the previous month by the 15th of each month.
4.1.1.13 Registered Dietician Consultant must comply with any/all policies and procedures of the WV Veterans Home.
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agencies with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages located on Appendix A.
5.2 Pricing Pages: Vendor should complete the Pricing Page located on Appendix A by entering an hourly rate next to the estimated annual usage hours. In the total column the vendor should enter in the totals by calculating the hourly rate to the corresponding estimated annual usage hours. Finally all totals should be combined at the bottom. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.
5.3 The Pricing Pages located on Appendix A contain a list of the Contract Items and estimated purchase volume. The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.
Vendor should electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: morgan.sheets@wv.gov.
6. PERFORMANCE:
6.1 Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT:
7.1 Agency shall pay an all-inclusive hourly rate, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedure of the State of West Virginia.
8. VENDOR DEFAULT:
8.1 The following shall be considered a vendor default under this Contract.
8.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
8.1.2 Failure to comply with other specifications and requirements contained herein.
8.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
8.1.4 Failure to remedy deficient performance upon request.
8.2 The following remedies shall be available to the Agency upon default.
8.2.1 Immediate cancellation of the Contract.
8.2.2 Immediate cancellation of one or more release orders issued under this Contract.
8.2.3 Any other remedies available in law or equity.
9. MISCELLANEOUS:
9.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________
APPENDIX A
Pricing Page
Vendor should complete the Pricing Page located at the bottom of the specifications by entering an hourly rate next to the estimated annual usage hours. In the total column the vendor should enter in the totals by calculating the hourly rate to the corresponding estimated annual usage hours. Finally all totals should be combined at the bottom. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.
| Contracted Service | Estimated Hours Per Year | Hourly Rate | Estimated Annual Cost |
| Registered Dietician | 100 |
VENDOR NAME:__________________________________________________
ADDRESS:_______________________________________________________
PHONE:__________________________________________________________
EMAIL:__________________________________________________________
SIGNATURE:_____________________________________________________
DATE:___________________________________________________________
Revised 10/27/2014
File details come from the government source that posted it. Updated .