REES STATEMENT OF WORK.pdf

STATEMENT OF WORK

STATEMENT OF WORK

REES SCIENTIFIC SERVICE MAINTENANCE

GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and with all other terms and conditions set forth herein.

SCOPE: The contractor shall maintain, repair, and perform preventive maintenance and annual verification checks on all newly installed and existing monitoring probes in specified refrigerators, freezers, incubators, and other equipment along with any necessary monitoring equipment at Naval Hospital Twentynine Palms (NHTP) and associated Branch Health Clinics. The preventive maintenance and annual verification checks must meet accreditation standards set forth by AABB, College of American Pathologists, and Food & Drug Administration.

The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.

LOCATION:

a. Naval Hospital Twentynine Palms, Biomed Repair Department, Bldg 1343, MAGTFTC MCAGCC, 1145 Sturgis Road, Twentynine Palms, CA 92278.

b. Adult Medical Care Clinic (AMCC), Bldg 1552, MAGTFTC MCAGCC, Twentynine Palms, CA 92278.

c. Veterinary Clinic

d. Branch Health Clinic China Lake (BHCCL), 1 Administrative Circle, Bldg 1403 Rm 232, China Lake, 93555.

e. Branch Health Clinic Bridgeport (BHCBR), DeWert Branch Medical Clinic Mountain Warfare Training Center, Bldg 3005 St Rt 108, Bridgeport, CA 93517.

NHTP PREVENTIVE MAINTENANCE REQUIREMENTS:

a. Perform service repair/preventive maintenance to industry standards.

b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification.

c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.

NHTP CORRECTIVE MAINTENANCE REQUIREMENTS:

a. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Biomed Repair Department, Naval Hospital Twentynine Palms, an emergency telephone number.

Contractor will respond by telephone no later than two (2) hours after telephone notification Monday-Friday, hours of 0730-1700.

b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary.

c. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction.

d. Notify the Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices.

e. Ensure that original design and functional capabilities will not be changed, modified, or altered unless the Biomed Repair Department, Naval Hospital Twentynine Palms authorizes such changes in writing.

f. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.

g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory.

• TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.

• RESPONSE TIME: Contractor shall use commercially reasonable efforts to:

(1) Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by Biomed Repair Monday - Friday, 0730-1700.

(2) Provide on-site support within one (1) business day of notification by Biomed Repair personnel.

• TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment.

The government retains ownership to title thereof.

• LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

• UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The Facilities Manager must approve contractor electrical equipment to ensure compatibility with the Naval Hospital Twentynine Palms’ electrical wiring and equipment.

• SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Biomed Repair Department Naval Hospital Twentynine Palms, Branch Health Clinic China Lake, or Branch Health Clinic Bridgeport.

• ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.

• GOVERNMENT PERSONNEL: NHTP, BHCCL, and BHCBR employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

• PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days.

• LABOR: All compensation for labor from the hours of 0730-2100 local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 2100-0730, NHTP Biomed Repair Department or OOD shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.

SECURITY REQUIREMENTS: Contractor will be required to contact the Biomed Repair Department at (760) 830- 2152 to submit the required information to complete the Marine Corps Air Ground Combat Center (MCAGCC) or Naval Air Weapons Station Security Pass form or provide necessary information by 1200 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will proceed to the Gate Pass Office and provide the Gate Pass Office attendant with the Biomed Repair or Branch Health Clinic’s contact number.

CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Biomed Repair Department or Branch Health Clinic check-in desk during the hours of 0730-1630, Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at:

Field Service Report (FSR) to the Biomed Repair and Laboratory Departments at:

Naval Hospital Twentynine Palms

Bio Medical Repair

MAGTFTC MCAGCC

BLDG 1343

Box 788250

Twentynine Palms, CA 92278-8250 Phone: (760)-830-2452

The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following:

Contractor Name Technician's Printed Name, Telephone Number and Signature

Date and Time of Arrival ECN (Equipment Code Number) and Serial Number

Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's

Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service.

Completed Field Service Reports are required prior to Acceptance of any Invoice.

PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES SERVICES SHALL BE REQUIRED

BASED UPON THE FOLLOWING AGREED SCHEDULES:

PREVENTIVE MAINTENANCE: (Check One) X One (l) time per fiscal year ________________________________