Reelfoot_Lake_Aquatic_Weed_Control__TWRA.pdf
PDF 62 KB Posted
- Solicitation number
- Event 32801-13821
- Issued by
- Lincoln County, Tennessee
About this file
Reelfoot Lake Aquatic Weed Control Procurement Summary
This Invitation to Bid (ITB 32801-13821) is issued by the Tennessee Wildlife Resources Agency (TWRA) for the procurement of aquatic weed control services at Reelfoot Lake in Tiptonville, Tennessee. The services encompass labor, materials, and equipment for control and removal of invasive aquatic vegetation, including monitoring vegetation growth, documenting treatment activities, and reporting on management effectiveness. The procurement specifies five service line items covering 1,165 total acres: 550 acres of copper aquatic spraying for curly-leafed pondweed (Line 1), 80 acres using diquat and endothall (Line 2), 80 acres using 2,4-D with surfactant for pennywort, frogbit, and loosestrife (Line 3), 350 acres using glyphosate for pennywort, frogbit, and loosestrife (Line 4), and 105 acres for miscellaneous species not previously identified (Line 5). The solicitation opened on February 15, 2026, at 08:00 CST with a deadline for bid submission on March 13, 2026, at 14:00 CDT. All deliverables are due by March 18, 2026. This is a single-award procurement with an initial contract term of three years and two optional one-year renewal periods.
Respondents must possess a minimum of seven years of experience in aquatic weed control with suitable equipment, supplies, and trained staff, supported by documentation of three comparable contracts completed within the past two years. Bidders are required to provide unit pricing for each line item, certifications and licenses for herbicide application per specification section D.2, proof of sales and use tax registration with the Tennessee Department of Revenue, and signed statements confirming compliance with insurance requirements detailed in the Terms and Conditions section 7.35. The procurement documents do not disclose a specific budget amount or award value. Respondents must certify non-debarment status, absence of criminal convictions or judgments related to public transactions, compliance with the Iran Divestment Act, and agreement to abide by all applicable state procurement regulations and terms without collusion or fraud. No current incumbent vendor information or set-asides for disadvantaged enterprises are specified in the available materials.
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Event Description This solicitation is for procurement of Aquatic Weed Control Services; inclusive of labor, materials, and equipment, at Reelfoot Lake in Tiptonville, TN. This will be a single-award procurement resulting in one contract with an initial term of three (3) years and two (2) one-year renewal options.
Specifications and Terms & Conditions are attached.
Agency Contact: Will Harmon 615-741-3285 Will.Harmon@tn.gov READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 1 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 2 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Response Comments
Please provide a signed statement certifying that you have read, acknowledged and agree to comply with all the insurance requirements and coverages as detailed in section 7.35 of the attached Terms and Conditions document. A valid COI will be required upon award, and prior to contract execution.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Service Experience, Time in Business, Contracts
(re: Specifications D.1.a. - D.1.e.)
List the length of time respondent's company has been in business. A respondent must have at least 7 years of experience with suitable equipment, supplies and a trained staff capable of performing the services requested.
List the description of services. Please enter the information for three (3) comparable contracts on-going or completed within the last two (2) years.
Comparable Contract List Name/Address of Comparable Contract List the Contact Person List the Phone Number List the Contact Person's Email Address
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 3 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
(re: Specifications D.2.)
Please provide a signed statement certifying that you have read, acknowledged and agree to comply with all certification requirements as detailed in section D.2 of the attached Specifications document. Copies of valid certificates and licensure will be requested upon award, and prior to contract execution.
Required: Yes Mandatory Response:No
Response Comments
Iran Divestment Act. By submission of this response, each respondent and each person signing on behalf of any bidder certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tenn. Code Ann. § 12-12-106. Yes
Required: Yes Mandatory Response:Yes
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 4 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Line Details Line: 1 Item ID: 1000143155 Line Qty: 550 UOM: Acre Bid Qty: 550 Required: Yes Reserve Price: No
Description: Weed control, Aquatic spraying with copper, Curly-leafed pondweed
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: 1000200425 Line Qty: 80 UOM: Acre Bid Qty: 80 Required: Yes Reserve Price: No
Description: Weed control, 1.5 gal diquat + 1 gal endothall
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: 1000200426 Line Qty: 80 UOM: Acre Bid Qty: 80 Required: Yes Reserve Price: No
Description: Weed control, Aquatic spraying using 2,4-D + Surfactant, Pennywort, Frogs bit, Loosestrife
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 5 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Line: 4 Item ID: 1000200427 Line Qty: 350 UOM: Acre Bid Qty: 350 Required: Yes Reserve Price: No
Description: Weed control, Aquatic spraying using Glyphosate, etc., Pennywort, Frogs bit, Loosestrife
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 5 Item ID: 1000209570 Line Qty: 105 UOM: Acre Bid Qty: 105 Required: Yes Reserve Price: No
Description: Weed control, Aquatic spraying, Miscellaneous Species Not Already Identified
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 6 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 7 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: 1000143155 Line Qty: 550 UOM: Acre Description: Weed control, Aquatic spraying with copper, Curly-leafed pondweed
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: REELFOOT LAKE-REGION 1
3895 STATE ROUTE 21E
TIPTONVILLE TN 38079
United States
Quantity: 550 Due Date: 03/18/2026 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: 1000200425 Line Qty: 80 UOM: Acre Description: Weed control, 1.5 gal diquat + 1 gal endothall
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: REELFOOT LAKE-REGION 1
3895 STATE ROUTE 21E
TIPTONVILLE TN 38079
United States
Quantity: 80 Due Date: 03/18/2026 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: 1000200426 Line Qty: 80 UOM: Acre Description: Weed control, Aquatic spraying using 2,4-D + Surfactant, Pennywort, Frogs bit, Loosestrife
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 8 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: REELFOOT LAKE-REGION 1
3895 STATE ROUTE 21E
TIPTONVILLE TN 38079
United States
Quantity: 80 Due Date: 03/18/2026 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: 1000200427 Line Qty: 350 UOM: Acre Description: Weed control, Aquatic spraying using Glyphosate, etc., Pennywort, Frogs bit, Loosestrife
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: REELFOOT LAKE-REGION 1
3895 STATE ROUTE 21E
TIPTONVILLE TN 38079
United States
Quantity: 350 Due Date: 03/18/2026 Freight Terms:
Ship Via: Best Option Available
Line: 5 Item ID: 1000209570 Line Qty: 105 UOM: Acre Description: Weed control, Aquatic spraying, Miscellaneous Species Not Already Identified
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 9 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Shipping Information
Schedule: 1 Ship To: REELFOOT LAKE-REGION 1
3895 STATE ROUTE 21E
TIPTONVILLE TN 38079
United States
Quantity: 105 Due Date: 03/18/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 10 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Will Harmon Phone:
Email: will.harmon@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013821 Sell RFx 11 Event Round Version 1 1 Event Name Reelfoot Lake Aquatic Weed Control; TWRA Start Time Finish Time
02/15/2026 08:00:00 CST 03/13/2026 14:00:00 CDT
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