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Attachment A
Questions Template
Ref/Sentence
| Question/Comment |
| Government Response |
| 1 |
| 3 |
| 4.3 |
| 4.a - What types of structured data are included? |
| Various systems that house records in their database. |
| 2 |
| 3 |
| 4.3 |
| 4.a - What are the sources of the data? |
| See response to question 1. |
| 3 |
| 3 |
| 4.3 |
| 4.c – Is this requirement from cell phones? |
| Yes, both SMS and iMessage. |
| 4 |
| 3 |
| 4.3 |
| 4.c – Does the agency currently have a solution to collect cell text messages? |
| No, we currently do not have a solution. |
| 5 |
| 3 |
| 4.3 |
| 4 – What is meant by managing records? Does this mean scraping for data or just categorizing and making it searchable? |
| Managing records means automatically identify and classify records in the source location and manage the retention/disposition schedule. |
| 6 |
| 3 |
| 4.3 |
| 4d- what chat messaging systems are currently used? |
| MS Teams, also historical Skype messages. |
| 7 |
| 3 |
| 4.3 |
| Are there any on-prem Sources that need to be identified? |
| It is possible for small number of records to be on-prem. |
| 8 |
| 3 |
| 4.3 |
| How many employees are in this group? |
| Around 300 employees. |
| 1 |
| 4 |
| Please help us understand this definition? Current records volume is less than 1 million but there are over 150 Records series categories. |
| The number of records is fewer than a million but they belong to over 150 records series. |
| 10 |
| 3 |
| 4.2 |
| Please help us understand this question. Please describe the level of Implementation that would be required. |
| The implementation includes the entire systems development lifecycle. |
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Updated .
