Records Storage Facility Roof Replacement.pdf

RECORDS STORAGE FACILITY ROOF REPLACEMENT

26-C01336

County of Hernando

15470 Flight Path Drive

Brooksville, FL 34604

County of Hernando

Records Storage Facility Roof Replacement

I. SOLICITATION

II. INTRODUCTION

III. AWARD

IV. DEFINITIONS AND SOLICITATION INSTRUCTIONS

V. GENERAL CONDITIONS

VI. SPECIAL CONDITIONS

VII. SCOPE AND SPECIFICATIONS

VIII. PRICING PROPOSAL

IX. VENDOR QUESTIONNAIRE

Attachments:

A - Hernando County Records Storage Building Reroofing Drawings-d2 Sealed

B - Hernando County Records Storage Building Reroofing Project Manual-d2 Sealed

C - Asbestos Survey - Records Storage Building

D - Sample Construction Contract 26-C01336

E - Construction Documents Required After Award

F - Holiday Schedule-2026 undefined #26-C01336 Title: Records Storage Facility Roof Replacement

1. SOLICITATION

ISSUED BY:

BOARD OF COUNTY COMMISSIONERS

HERNANDO COUNTY, FLORIDA

Jerry Campbell, Chairman

Ryan Amsler, Vice Chairman

Steve Champion, Second Vice Chairman

John Allocco

John Mitten

SUBMIT BID OFFER TO:

HERNANDO COUNTY

PROCUREMENT DEPARTMENT

via Hernando County's eProcurement Portal

Carla Rossiter-Smith

Chief Procurement Officer

SEALED BIDS FOR FURNISHING THE SERVICES, SUPPLIES OR EQUIPMENT DESCRIBED HEREIN WILL BE

RECEIVED BY THE OFFICE OF PROCUREMENT, VIA THE COUNTY'S eProcurement Portal UNTIL 10:00 a.m., LOCAL TIME ON Monday, October 12, 2026. NO BIDS WILL BE ACCEPTED AFTER THE BID SUBMISSION

DEADLINE. THIS IS AN ADVERTISED SOLICITATION AND THE RESPONDING BIDDERS WILL BE PUBLICLY

READ AT 15470 FLIGHT PATH DRIVE BROOKSVILLE, FL 34604 IN THE ADMINISTRATIVE CONFERENCE

ROOM AT 10:00 a.m. ON Monday, October 12, 2026. PURSUANT TO FS 119.071 SEALED BIDS, PROPOSALS, OR REPLIES RECEIVED BY AN AGENCY PURSUANT TO A COMPETITIVE SOLICITATION ARE

EXEMPT FROM INSPECTION UNTIL SUCH TIME AS THE AGENCY PROVIDES NOTICE OF AN INTENDED

DECISION OR UNTIL THIRTY (30) DAYS AFTER OPENING THE BIDS, PROPOSALS, OR FINAL REPLIES, WHICHEVER IS EARLIER.

Procurement Contact Information:

Julie Crull, Contracting Agent II

(352) 754-4020 jcrull@co.hernando.fl.us https://secure.procurenow.com/portal/hernandocounty mailto:jcrull@co.hernando.fl.us

2. INTRODUCTION

2.1. ADVERTISEMENT OF BID

INVITATION TO BID

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Hernando County, Florida, is accepting Bids for:

CONSTRUCTION CONTRACT ITB NO. SOLICITATION NO. 26-C01336

FOR

Records Storage Facility Roof Replacement

Hernando County Board of County Commissioners is soliciting professionals that are Florida licensed

Certified Roofing Contractors (CCCs) or Certified General Contractors (CGCs) who are experienced and active in removal and replacement of roofing systems, for the Hernando County Records Storage

Facility.

Bids for furnishing the above will be received and accepted up to 10:00 a.m. (local time), Monday, October 12, 2026, via Hernando County Procurement Department’s eProcurement Portal. Only electronic submittals through the eProcurement Portal shall be accepted by the County.

The Board of County Commissioners of Hernando County, Florida reserves the right to accept or reject any or all bids and waive informalities and minor irregularities in bids received in accordance with the solicitation instructions and the Hernando County Procurement Ordinance.

Interested firms may obtain the bid documents and plans and drawings and all other pertinent information by visiting the County's eProcurement Portal. For additional project information, please visit the Hernando County Board of County Commissioners Procurement Department at www.hernandocounty.us, or by submitting a question via the Q&A Tab in the County's eProcurement

Portal.

Bids must be accompanied by either a Bid Bond, Certified Check, Cashier's Check, or Official Bank Check in the dollar amount representing not less than five percent (5%) of the total amount bid as a guarantee to enter into a contract and furnish a contract performance and payment bond in the amount of one hundred percent (100%) of the total bid price within fifteen (15) calendar days from the date of notification of the award.

https://secure.procurenow.com/portal/hernandocounty https://secure.procurenow.com/portal/hernandocounty

Ex parte Communication: Please note that to ensure the proper and fair evaluation of all bids, the

County prohibits ex parte communication (i.e., unsolicited) initiated by any bidder to the County official or employee evaluating or considering the bids prior to the time a decision has been made.

Communication between a bidder and the County will be initiated by the appropriate County official or employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the bid. Ex parte communication may be grounds for disqualifying the offending bidder from consideration or award of the solicitation or any future solicitation.

The Procurement Department will post addenda on the eProcurement Portal to all questions in accordance with the solicitation instructions. It is your responsibility to visit the County’s eProcurement portal to ensure that you are aware of all addenda issued pertaining to this solicitation.

Pursuant to sec. 119.071, F.S., sealed bids, proposals or replies received by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies whichever is earlier.

NOTICE TO BIDDERS

To ensure that your bid is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your bid. Your method of contact for this solicitation is the Q&A Tab in the County's eProcurement Portal.

2.2. MANDATORY Pre-Bid Conference and Site Visit

MANDATORY Pre-Bid Conference immediately followed by Site Visit will be held

Wednesday, September 16, 2026, at 10:00 a.m., at the Hernando County Facilities Department

Records Storage Facility 234 E. Jefferson St., Brooksville, FL 34601.

Representatives of Owner will be present to discuss the project. THIS CONFERENCE WILL BE HELD ONLY

ONCE. YOUR FAILURE TO ATTEND AND SIGN IN SHALL DISQUALIFY YOU FROM SUBMITTING A BID. YOU

MUST BE PRESENT AT THE START OF THE PRE-BID CONFERENCE. ARRIVAL AFTER THE START OF THE PRE-

BID CONFERENCE SHALL BE CAUSE FOR DISQUALIFICATION.

3. AWARD

UPON AWARD, PLEASE SUBMIT INVOICES TO:

Hernando County

Facilities Department

1525 E. Jefferson St.

Brooksville, Florida 34601

4. DEFINITIONS AND SOLICITATION INSTRUCTIONS

4.1. DEFINITION OF TERMS

DEFINITION OF TERMS Where the following terms, or their pronouns, occur herein, the intent and meaning shall be as follows:

A. ADDENDA: Written or graphic instruments issued prior to the opening of bids which clarify, correct, or change the bidding requirements or the proposed Contract Documents.

B. APPLICATION FOR PAYMENT: The form acceptable to Engineer which is to be used by

Vendor/Contractor during the course of the work in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Contract

Documents.

C. BID: The offer or proposal of a bidder submitted on the prescribed form setting forth the prices for the work to be performed.

D. BID BOND/GUARANTEE: The certified check or surety bond furnished by the bidder with his bid as evidence of good faith.

E. BIDDER: The person, joint venture, or business organization submitting a bid to the County in response to this solicitation.

F. BOARD: The Board of County Commissioners for Hernando County, Florida; the governing body of Hernando County, Florida.

G. CHANGE ORDER: A document that details and authorizes an addition, deletion, or revision in the work or an adjustment in the contract price or the contract times, issued on or after the effective date of the Contract, and which requires the recommendation of the Engineer and the authorized signatures of the Vendor/Contractor and the County and any other applicable agency.

H. CONSTRUCTION ADMINISTRATOR: Juan Cueto and/or Sam Burdin, shall act as the

“Construction Administrator” for the work in relation to acceptance and approval of the

Vendor/Contractor's applications for payment pursuant to the provisions of the Local

Government Prompt Payment Act, Ch. 218, F.S.

I. CONTRACT or THE CONTRACT (uppercase C): The written agreement, and any amendments, extensions and renewals thereof, that is executed by the County and Vendor/Contractor for performance of the work, and that includes the and the Contract Documents listed in the

Contract including, but not limited to, the Solicitation-Offer-Award, plans, specifications, shop drawings, notices to bidders, notices to the Vendor/Contractor, proposal, surety bonds, addenda, bid documents and other incorporated or referenced documents in the solicitation or the Contract, whether or not attached thereto.

J. CONTRACT DOCUMENTS: All the documents listed as Contract Documents in the

Contract including, but not limited to, the Solicitation-Offer-Award, plans, specifications, shop drawings, notices to bidders, notices to the Vendor/Contractor, proposal, surety bonds, addenda, bid documents and other incorporated or referenced documents in the solicitation or the Contract, whether or not attached thereto.

K. CONTRACT PRICE: The funds payable by the Owner to the Vendor/Contractor for completion of the work in accordance with the Contract.

L. CONTRACT TIMES: The number of days within which, or the dates by which, the work is to be substantially completed and ready for final payment as set forth in the Contract. The contract times will commence on the date indicated in the notice to proceed.

M. COUNTY: Hernando County, Florida. Sometimes referred to as the "Owner".

N. ENGINEER: Under separate agreement with the Owner, the Engineer in the administration of this Contract and any references to the Engineer or the Professional shall be deemed to mean R.

Vance Tankersley, PE of REI Engineers, for the plans and specifications referenced in this

Contract. Engineer may delegate or designate certain duties to be performed by other qualified professionals.

O. FDEP: Florida Department of Environmental Protection

P. FDOT: Florida Department of Transportation.

Q. FIELD ORDER: A written order issued by Engineer which requires minor changes in the work but which does not involve a change in the contract price or the contract times.

R. F.S.: Florida Statutes; the version in effect on the effective date of the Contract, unless otherwise indicated.

S. ISSUING OFFICE: The office from which the bid documents are to be issued and where the bidding procedures are to be administered. Specifically - Hernando County, Procurement

Department, 15470 Flight Path Drive, Brooksville, Florida 34604.

T. MUTCD: Manual on Uniform Traffic Control Devices https://mutcd.fhwa.dot.gov

U. NPDES: National Pollutant Discharge Elimination System.

V. NOTICE: Any notice shall be in writing and shall be served upon the Vendor/Contractor either personally or by leaving the said notice at his residence or with his agent in charge of the work, or addressed to the Vendor/Contractor at the residence or place of business given in the bid and deposited in a postpaid wrapper in any post box regularly maintained by the United States Post

Office.

W. MOT: Maintenance of Traffic.

X. NOTICE OF AWARD: The written notice by Owner to the successful bidder stating that upon successful bidder's timely compliance with the conditions precedent listed therein, Owner will sign and deliver the Contract.

Y. NOTICE OF INTENT: The written or published Notice of Intent to Award the contract resulting from this solicitation.

Z. NOTICE TO PROCEED: A written notice given by Owner to Vendor/Contractor fixing the date on which the contract times will commence to run and on which Vendor/Contractor shall start to perform the work under the Contract. A Notice to Proceed may be given at any time after the effective date of the Contract.

AA. OSHA: Occupational Safety and Health Act.

BB. OWNER: Hernando County Board of County Commissioners; the County.

CC. OWNER DESIGNATED REPRESENTATIVE: The Owner Designated Representative will act as the

Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to the Owner Designated Representative in the Contract. Juan Cueto and/or Sam

Burdin, is the assigned Owner Designated Representative for this Contract.

DD. PAYMENT AND PERFORMANCE BONDS: The County-approved forms of security furnished by the Vendor/Contractor and his surety as a guaranty on the part of the Vendor/Contractor to execute the work in accordance with the Contract and to pay all obligations associated with the

Contract.

EE. PROJECT BUDGET/ESTIMATE: The project budget/estimate is the amount of funds the County has projected for this solicitation. The County estimates this solicitation to fall within the following dollar amount Threshold A: less than $199,999.99. Note: This is only an estimate and should not be the basis to determine the Vendor/Contractor bid submission amount.

1. Threshold A: less than $199,999.99

2. Threshold B: $200,000- $1,000,000

3. Threshold C: $1,000,000.01- $5,000,000

4. Threshold D: $5,000,000.01 - $15,000,000

5. Threshold E: $15,000,000.01 - $25,000,000

6. Threshold F: greater than or equal to $25,000,000.01

FF. PROJECT MANAGER: The duly authorized representative of the County during the construction period. The Project Manager of record for this solicitation is: Juan Cueto and/or Sam Burdin.

GG. PUBLIC OPENING: The opening of the bids or proposals received in response to this solicitation, and the announcing of the bidders that submitted the bids received in response to this solicitation, in the presence of the public, that occurs immediately after the bid submission deadline.

HH. SHOP DRAWINGS: All drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the Vendor/Contractor, a subcontractor, a manufacturer, supplier or distributor and which illustrate the equipment, material or some portion of the work.

II. SITE: Lands or areas indicated in the Contract being furnished by Owner upon which the work is to be performed, including rights-of-way and easements for access thereto, and such other lands furnished by Owner which are designated for the use of Vendor/Contractor. The site or location for the work to be performed in this Contract will be 234 East Jefferson St., Brooksville, FL 34601.

JJ. SUBCONTRACTOR: Any person, firm or corporation other than employees of the

Vendor/Contractor that contracts with the Vendor/Contractor to furnish, or actually furnishes labor, materials or equipment for the performance of a part of the work.

KK. SURETY: Any person, firm or corporation which is bound by Performance Bond and Payment

Bond with and for the Vendor/Contractor to be responsible for the Vendor/Contractor's acceptable performance of the work and for payment of all debts pertaining thereto.

LL. VENDOR/CONTRACTOR: The entity with whom the County has entered into the Contract resulting from this solicitation. Sometimes referred to as the "Contractor".

MM. WORK or THE WORK: Any and all obligations, duties and responsibilities necessary for the successful completion of the project assigned to or undertaken by the Vendor/Contractor under the Contract, including but not limited to the furnishing of all labor, materials, equipment, supplies and other incidentals; the entire completed construction or the various separately identifiable parts thereof required to be furnished under the Contract. The work is the result of performing the services, furnishing the supplies, and furnishing the labor and incorporating the materials and equipment into the construction, as required by the Contract.

NN. YOU/YOUR: The bidder, whether singularly or on behalf of an entity or a joint venture, its business entities, successors, assigns, employees and representatives, that intends to submit, or does submit, a bid in response to this solicitation. If you and the Vendor/Contractor are one and the same, then any reference to you/your also refers to the Vendor/Contractor and vice-versa.

4.2. AVAILABILITY OF BIDDING DOCUMENTS:

Interested firms may obtain bid documents, plans, drawings, site locations, and other information pertinent to this solicitation by visiting Hernando County's eProcurement Portal. For additional information please contact the Hernando County Procurement Department via the County's eProcurement Portal Q&A Tab.

4.3. PREPARATION OF BID

To ensure acceptance of your bid, please follow these instructions:

A. To submit a bid, you must register via the County's eProcurement Portal . Once registered, to submit a bid click on the "DRAFT RESPONSE" button and provide an answer to all of the prompts and questions. You must respond to all required questions and acknowledge all addenda so that your bid may be considered responsive by the County. Submitting more than one bid with different pricing will result in your bid(s) being rejected. Bids that do not comply with these conditions may be subject to rejection.

B. You may submit your bid only through the Hernando County's eProcurement Portal. You are solely and strictly responsible for submitting your bid on or before the bid submission deadline;

your bid will not be accepted after the bid submission deadline. The County bears no responsibility for delays caused by wi-fi connection or speed, power outage or any other occurrence.

1. Submitting your bid by any means other than electronically via the County's eProcurement

Portal will result in your bid being rejected. You must complete and submit all bid documents using the instructions listed herein.

2. The County will not honor any explanation or change in the bid documents unless the

County has issued a written addendum authorizing such change through the eProcurement

Portal.

3. The County reserves the right to reject any and all bids and to waive any informalities thereof.

4. Your bid shall be firm for a period of one hundred twenty (120) days after the time set for public opening. Upon award, prices quoted in your bid will be in effect for the life of the

Contract.

5. Unless otherwise expressly stated herein, the County will furnish no material, labor or facilities.

6. You must properly fill in all blank spaces in the bid documents. You may not change any phraseology in, nor make any additions to, the bid documents; such changes or additions shall render your bid irregular, and your bid will be rejected.

7. You shall make all investigations necessary to thoroughly inform yourself regarding all drawings, specifications, delivery requirements, performance requirements, site locations and all solicitation instructions to satisfy yourself of conditions affecting submission of your bid and the terms and cost of performing the Contract. The County will not accept your or

Vendor/Contractor's pleas of ignorance regarding conditions that exist or may hereafter exist as a result of your failure or omission to make the necessary investigations, or your failure to fulfill in every detail the requirements of the Contract, as a basis for varying the

County's requirements or the compensation under the Contract. The submittal of your bid is prima facie evidence you have conducted such investigations.

8. Communications: All technical, scope, and project related questions shall be submitted through the Q&A Tab before the question submission deadline and according to these specifications. Any and all other bidding communications shall only be to the County's

Procurement representative using the contact information herein. Communicating with any other County official or employee regarding this solicitation will subject you to disqualification.

4.4. PUBLIC OPENING

Bids received through the eProcurement Portal by the bid submission deadline will be publicly opened immediately after the bid submission deadline and will remain binding upon the respective bidders for a period of one hundred twenty (120) days thereafter. Pursuant to sec. 119.071(1)(b), F.S., sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after public opening of the bids, proposals, or final replies whichever is earlier.

4.5. SITE VISIT

A mandatory site visit is scheduled for this project. See INTRODUCTION, subsection 2.2. MANDATORY

Pre-Bid Conference and Site Visit for details. All questions after the site visit must be submitted to the

Procurement Department in writing via the County's eProcurement Portal Q&A tab.

4.6. BIDDER’S RESPONSIBILITIES

It is your responsibility before submitting your bid to:

A. Read and completely understand the requirements and the specifications of the items bid.

B. Use complete sets of bid documents in preparing bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from your use of incomplete sets of bid documents.

C. Examine and carefully study the bid documents, other related data identified in the bid documents, and any addenda.

D. Make all investigations necessary to thoroughly inform yourself regarding all drawings, specifications, delivery requirements, performance requirements, site locations, and all solicitation instructions to satisfy yourself of conditions affecting the submission of your bid and the terms and cost of performing the Contract. The County will accept no pleas of ignorance by you regarding conditions that exist or may hereafter exist as a result of failure or omission on your part to make the necessary investigations, or your failure to fulfill in every detail the requirements of the Contract as a basis of varying the Contract requirements or your compensation. The submittal of your bid is prima facie evidence you have conducted such investigations.

E. Request access to the site to become familiar with general, local, and site conditions that may affect cost, progress, and performance of the work.

F. Become familiar with all federal, state, and local laws and regulations that may affect cost, progress, or performance of the work.

G. Obtain and carefully study all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction you will employ, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the bid documents, and safety precautions and programs incident thereto.

H. Be satisfied at the time of submitting your bid that no further examinations, investigations, explorations, tests, studies, or data are necessary to understand and account for your performance of the work at the price(s) bid and within the times and in accordance with the other terms and conditions of the bid documents.

I. Become aware of the general nature of the tasks being performed by Owner and others at the site that relates to the work as indicated in the bid documents.

J. Correlate information and observations obtained from your visit to the site, reports and drawings identified in the bid documents, and all additional examinations, investigations, explorations, tests, studies, and data with the bid documents.

K. Promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that you discover in this solicitation and confirm that the written resolution thereof by Engineer is acceptable to you.

L. Determine that this solicitation is generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the work.

M. Understand all of the terms and conditions of the solicitation instructions, including without limitation those dealing with the disposition of bid security, and that your bid will remain firm and subject to the County's acceptance for one hundred twenty (120) days after public opening, or for such longer period that you and the County may agree to in writing.

N. You have enclosed a certified check, cashier’s check or bid bond in the amount of not less than the five percent (5%) of your total base bid amount payable to the Hernando County Board of

County Commissioners as a guarantee for the purpose set out in the solicitation instructions.

4.7. QUESTIONS REGARDING SPECIFICATIONS OR BIDDING PROCESS:

To ensure fair consideration for all bidders, the County prohibits communication to or with any department, division or employee during the bidding process, except as provided below:

A. All questions regarding interpretation of the specifications or the bidding process shall be addressed in writing via Hernando County's eProcurement Portal Q&A Tab, prior to the question submission deadline.

B. The County's interpretation or clarification made in response to questions will be expressed in the form of an addendum which will be posted on the County's eProcurement Portal Q&A tab.

Oral answers will not be authoritative.

C. It is your responsibility to visit https://secure.procurenow.com/portal/hernandocounty to ensure you are aware of all addenda issued for this solicitation.

D. Questions will only be accepted until the question submission deadline: Monday, September 21, 2026 at 5:00 pm.

E. You must acknowledge all addenda via the County's eProcurement Portal. Your failure to acknowledge any addendum may result in your bid being rejected as non-responsive.

4.8. PROHIBITED COMMUNICATION:

Except for technical, scope, and project-related questions, and questions regarding interpretation of the specifications or the bid process, which shall be submitted through the eProcurement Portal as directed above, your communications with the County shall be through the Procurement Department. Any attempt to communicate with any County employee outside the Procurement Department will be considered a violation of section 19 of the Hernando County Procurement Manual and may result in the rejection of your bid.

4.9. WITHDRAWAL OF BIDS:

You may withdraw your bid only through the County's eProcurement Portal prior to the bid submission deadline. Attempted withdrawal by any other means, such as facsimile, email, or mail, or after the bid submission deadline, will not be recognized. Your negligence in preparing your bid confers no right for you to withdraw your bid after the bid submission deadline.

4.10. BID PROTESTS

To protest the bid specifications or award or intent to award, you must file with the County a notice of protest and a formal written protest in strict compliance with the Hernando County Procurement

Manual, Section 22, which can be found at https://www.hernandocounty.us/media/vwnjxtgp/procurement-manual_v-july-2025.pdf . Your failure to timely file either or both the notice of protest and the formal written protest constitutes a waiver of protest proceedings. Additionally, your failure to post the protest bond or other security in strict accordance with the Hernando County Procurement Manual, Section 22, shall constitute a waiver of protest proceedings.

https://secure.procurenow.com/portal/hernandocounty https://secure.procurenow.com/portal/hernandocounty https://www.hernandocounty.us/media/vwnjxtgp/procurement-manual_v-july-2025.pdf

4.11. QUALIFICATION OF BIDDERS

A. The Vendor/Contractor shall have previous experience in the type of construction work specified herein, and experience in the installation of the materials to be provided for the project specified herein.

B. The Vendor/Contractor and its subcontractors shall be appropriately licensed contractors in the

State of Florida at the time your bid is submitted and must have successfully completed a minimum of two projects of similar size and complexity within the past seven years. These requirements are in addition to the requirements in the section below titled, "Reference

Documents".

C. The Vendor/Contractor’s project superintendent must have a minimum of three years’ experience as a project superintendent and must have directed at least two previous projects of similar size and complexity. These requirements are in addition to the requirements in section below titled, "Reference Documents."

D. You shall submit with your bid evidence of the experience outlined above on the forms provided in the bid documents, along with the accompanying information requested below:

1. Overview of construction experience, including a list of projects successfully completed and indicating owner, location, contract value and completion date of the projects.

2. Documentation of two projects, similar in scope and complexity to this project, which you have successfully completed within the past seven years.

3. Identification of firms comprising the Vendor/Contractor’s team on the Construction

Contractor Qualification Submittal Package attached to Vendor Questionnaire.

4. Resumes of the Vendor/Contractor’s project superintendent documenting the experience required above.

E. Failure to submit this information may be basis for rejection of your bid.

4.12. QUALIFICATION OF SUBCONTRACTORS, MATERIAL VENDORS, SUPPLIERS,

AND OTHERS:

A. In accordance with the contract documents, the Vendor/Contractor will, within ten days after the Vendor/Contractor's execution of the Contract, submit to the Owner Designated

Representative a list of the names of subcontractors, material vendors and suppliers, and other persons and organizations the Vendor/Contractor intends to utilize for the work. The Owner

Designated Representative will notify the Vendor/Contractor in writing if the Owner Designated

Representative, after due investigation, has a reasonable objection to any subcontractor, material vendor, supplier, person or organization on such list. The failure of the Owner

Designated Representative to make a timely objection to any subcontractor, material vendor, supplier, or other person or organization on the list shall constitute an acceptance of such subcontractor, material vendor, supplier, or other person or organization. Acceptance of any such subcontractor, material vendor, supplier or person or organization shall not constitute a waiver of any right of the County to reject defective work, material or equipment, or to reject any work material or equipment not in conformance with the requirements of the Contract.

B. If the Vendor/Contractor declines to substitute any of the subcontractors, material vendors, suppliers or other persons or organizations to whom the Owner Designated Representative has a reasonable objection, the County may award the solicitation to the next lowest responsive, responsible bidder that proposes to use acceptable subcontractors, material vendors, suppliers or other persons or organizations. Declining to make requested substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, material vendor, supplier or other person or organization listed by the Vendor/Contractor against whom the

Owner Designated Representative makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to the County and Owner Designated Representative subject to revocation of such acceptance after the effective date of the Contract.

C. The County will not require the Vendor/Contractor to utilize any subcontractor, material vendor, supplier or other person or organization against whom Vendor/Contractor has reasonable objection.

D. The Vendor/Contractor agrees that he is as fully responsible to the County for the acts and omissions of its subcontractors and of persons such subcontractors directly or indirectly employ, as it is for the acts and omissions of persons it directly or indirectly employs. Nothing contained in the Contract shall create any contractual relation between any subcontractor and the County.

4.13. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE:

A. Subsurface and Physical Conditions:

1. The Technical Specifications will identify:

a. Any reports of explorations and tests of subsurface conditions at or contiguous to the site that Engineer has used in preparing the bid documents.

b. Any drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the site (except underground facilities) that Engineer has used in preparing the bid documents.

2. Copies of any reports and drawings referenced in this solicitation will be made available by

Owner to any bidder via the County's eProcurement Portal. You are responsible for any interpretation or conclusion you draw from any technical data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such reports and drawings.

B. Underground Facilities: Information and data shown or indicated in the bid documents with respect to existing underground facilities at or contiguous to the site is based upon information and data furnished to Owner and Engineer by owners of such underground facilities, including

Owner, or others.

C. Hazardous Environmental Condition: The Technical Specifications identify any reports and drawings relating to a hazardous environmental condition identified at the site that Engineer has used in preparing the bid documents.

4.14. BID GUARANTEE/BID BOND:

A. Your bid must be accompanied by a certified check, cashier’s check, official bank check or bid bond ("bid guarantee") payable to the Owner for an amount equal to at least five percent (5%) of the amount of your bid, as guarantee that within fifteen consecutive calendar days after award, you will enter into a written contract with the County for the work.

B. Submit your bid guarantee to the County.

C. Checks must be drawn on a solvent bank or trust company and payable to the order the

Hernando County Board of County Commissioners and shall have all necessary documentary revenue stamps attached, if required by law. The County will not accept personal checks as a bid guarantee.

D. The bid bond surety must be a duly authorized surety company authorized to do business in the

State of Florida. The bid bond must be issued by or through, and countersigned by, an agent who is regularly commissioned and licensed currently as an agent and appointed as an agent for the surety and who is a resident of the State of Florida; satisfactory evidence of the authority of the person or persons executing the bid bond must be submitted with the bond.

E. The County will, within ten days after the notice of intent to award, return the bid guarantee of all bidders except those posted by the three lowest responsive, responsible bidders, whose bid respective bid guarantees will be returned upon the final award and full execution of the contract resulting from this solicitation, and after the Vendor/Contractor has submitted a satisfactory, executed performance bond and payment bond.

F. Attorneys-in-fact who sign bonds or other surety instruments must attach with each bond or surety instrument a certified and effectively dated copy of their power of attorney.

G. If the successful bidder fails to execute and deliver the Contract, and to furnish the required performance bond and payment bond within fifteen days after the notice of award, the Owner may withdraw the notice of award and the bid guarantee of that bidder will be forfeited. The bid guarantee of the other bidders whom the Owner believes to have a reasonable chance of receiving the award may be retained by the Owner until the earlier of seven days after the effective date of the Contract or sixty-one days after public opening, whereupon the bid guarantees furnished by such bidders will be returned.

H. The bid guarantees of other bidders whom the Owner believes do not have a reasonable chance of receiving the award will be returned within thirty days after the public opening.

I. Bidders desiring their original bid guarantee be returned shall enclose a self-addressed stamped envelope with their bids marked “Bid Bond” in the lower left corner.

4.15. PERFORMANCE AND PAYMENT BOND:

A. You shall furnish a performance and payment bond issued in a sum equal to one hundred percent (100%) of the total awarded contract amount by a surety company considered satisfactory by the County and otherwise authorized to transact business in the State of Florida, for the purpose of insuring the faithful performance of the work and for the purpose of protecting the County from lawsuits for non-payment of debts that might be incurred during the

Vendor/Contractor's performance under the Contract. When applicable, the performance and payment bond form will be included in the contract documents and said bond must be properly executed by the surety company and Vendor/Contractor within fifteen calendar days after the

County's notice of intent to award.

B. If, within fifteen calendar days after the County's notice of intent to award, you fail to execute the contract resulting from this solicitation or fail to furnish the required performance and payment bond, the amount of your bid guarantee shall be forfeited and the same shall be retained by the County. The County will not accept your plea of mistake or misunderstanding of the conditions of the bid guarantee forfeiture shall be available to the Bidder for the recovery of his bid security or as a defense to any action based upon the neglect or refusal to execute a written contract.

C. The surety company must provide an increase rider to the performance and payment bond or execute the Consent of Surety and Increase of Penalty form provided by the County if the contract price is increased by change order or amendment.

4.16. FOREIGN COUNTRIES OF CONCERN:

Pursuant to sec. 287.138, F.S., the County may not enter into a contract, nor extend or renew a contract, which grants an entity access to personal identifiable information if: (a) the entity is owned by the government of a Foreign Country of Concern (as defined by the statute); (b) the government of a

Foreign Country of Concern has a controlling interest in the entity; or (c) the entity is organized under the law of or has its principal place of business in a Foreign Country of Concern. Accordingly, you shall provide a response to the section titled VENDOR QUESTIONNAIRE, Foreign Countries of Concern included in this solicitation; your failure to provide a response shall result in the rejection of your bid.

5. GENERAL CONDITIONS

5.1. CONTRACT DOCUMENTS

The following constitute the Contract Documents (Title, Subtitles, Headings, Running Headlines, Table of

Contents, and Indexes are used merely for convenience purposes):

Solicitation in its entirety

Introduction

Definitions and Solicitation Instructions

General Conditions

Special Conditions

Scope and Specifications

Attachments

Exhibit A-Hernando County Records Storage Building Reroofing Drawings-d2 Sealed

Exhibit B-Hernando County Records Storage Building Reroofing Project Manual-d2 Sealed

Exhibit C-Asbestos Survey - Records Storage Building

Exhibit D-Sample Construction Contract - 26-C01336

Exhibit E-Construction Documents Required After Award

Exhibit F-Holiday Schedule-2026

A. All addenda issued by the County prior to the receipt of bids and all supplementary drawings issued after award of the Contract.

B. Amendments and Supplements:

1. The Contract may be amended by change order or by amendment to provide for additions, deletions, and revisions in the work or the Contract's terms and conditions.

2. The requirements of the contract documents may be supplemented, and minor variations and deviations in the work may be authorized, by one or more of the following ways:

a. A field order;

b. Engineer’s approval of a shop drawing or sample; or

c. Engineer’s written interpretation or clarification per the provisions described in the contract documents.

3. In resolving conflicts, errors and discrepancies, the contract documents shall be given preference in the following order: the Contract, specifications, drawings, solicitation instructions. Within the specifications the order of preference shall be as follows: addenda, General Conditions, Technical Specifications. Figure dimensions on drawings shall govern over scale dimensions, and the detailed drawings shall govern over general drawings. The

Vendor/Contractor shall perform any work that may reasonably be inferred from the specifications or drawings as being required to produce the intended result, whether or not it is specifically called for. Work materials or equipment described in words which so applied have a well-known technical or trade meaning shall be deemed to refer to such recognized standards. In case of conflict the more stringent requirements shall take precedence and govern.

4. The Vendor/Contractor shall take no advantage of any error or omission in the plans or of any discrepancy between the plans and specifications, and the Engineer shall make such interpretation as he deems necessary for the fulfillment of the intent of the plans and specifications as construed by him and his decision shall be final.

C. All provisions required by law to be inserted in the Contract, whether actually inserted or not.

D. Exhibits to the Contract:

1. Vendor/Contractor’s bid.

2. Documentation submitted by Vendor/Contractor after the Notice of Award:

a. Insurance Certificate.

b. Payment and Performance Bond.

E. The following which may be delivered or issued on or after the effective date of the Contract and are not attached hereto:

1. Notice to Proceed.

2. Change Order(s).

F. The documents listed in this paragraph are attached to the Contract (except as expressly noted otherwise).

G. There are no contract documents other than those listed in this paragraph.

H. The contract documents may only be amended, modified, or supplemented as provided in the

Contract Documents.

5.2. BID PRICE/SUBMITTAL REQUIREMENTS:

A. The prices in your bid shall remain firm during the life of the Contract, and shall be inclusive of all labor, equipment, materials and supplies as specified within this solicitation. The said prices constitute the total compensation payable to the Vendor/Contractor for performing the work.

B. Unless otherwise stated, the prices in your bid shall include all costs of packing, transporting, delivery, and services to the designated point within Hernando County.

C. By submitting your bid, you certify that your bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, services, or equipment and is in all respects fair and without collusion or fraud. Further, you agree to abide by all terms and conditions of this solicitation and you certify that the person executing the bid form is authorized to sign your bid.

D. You shall submit a lump sum bid based on unit price line item components as indicated on the bid form, and shall include a separate price for each alternate described in the bid documents and provided for in the bid form. The sum of the unit price line items will be the "total base bid."

The price for each alternate unit price line item will be the amount(s) added to or deducted from the total base bid if the County selects the alternate(s).

E. Discrepancies between the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

F. You must submit all required forms and certifications. Failure to submit these forms may render your bid non-responsive.

5.3. HOURS

All work is to be performed during regular working hours, 7:00 a.m. to 6:00 p.m.; Monday through

Friday, except County holidays. The County may, on certain occasions, approve work outside of these times. You must obtain written approval from the County for such exceptions at least one day in advance. Vendor/Contractor should provide five days’ notice when scheduling a County employee to be available outside the normal work hours.

5.4. REJECTION OF BID:

The County reserves the right to reject any or all bids. If your bid is incomplete, unbalanced, conditional, obscure, contains irregularities or unauthorized additions of any kind, or does not comply with every aspect of this solicitation, it may be rejected at the County's sole discretion. If an investigation by the

Chief Procurement Officer discloses that you are delinquent on a previously awarded contract or in litigation with the County regarding a previously awarded contract, you will be disqualified from bidding.

5.5. MINOR INFORMALITIES AND IRREGULARITIES:

The County has the right to waive minor defects or variations of a bid from the exact requirements of the specifications that do not affect price, quality, quantity, delivery, or performance times in the solicitation. If your bid contains insufficient information for the County to properly evaluate it, the

County may require you to provide such additional information after public opening, provided that the information requested does not change the price, quality, quantity, delivery, or performance times in the solicitation. The County has the sole discretion to reject any or all bids in whole or in part, and to award by any item or group of items, whichever is most advantageous to the County.

5.6. NON-EXCLUSIVE CONTRACT:

The Contract is non-exclusive. It imposes no obligation on the County to utilize the Vendor/Contractor for all the services or supplies contemplated in the Contract that the County requires during the life of the Contract. The County reserves the right to contract separately with another entity for similar services or supplies if the County deems such action to be in its best interest.

5.7. NON-PERFORMANCE:

Time is of the essence in the Contract and the Vendor/Contractor's failure to complete or fulfill the work within the required time periods shall be considered a default. In the event of default, the County may procure such work from other sources and hold the Vendor/Contractor responsible for all costs occasioned thereby and may immediately terminate the Contract. In addition to terminating the

Contract, the Chief Procurement Officer may debar the Vendor/Contractor for a period of twelve to twenty-four months depending upon the severity of the Vendor/Contractor's default. The

Vendor/Contractor and its sureties, if any, shall be liable to the County for any damages the County incurs as a result of the Vendor/Contractor's default; such liability includes, but is not limited to, any increased costs incurred by the County in completing and fulfilling the work in the Contract.

5.8. ASSIGNMENT

You are required to perform the Contract and may not assign, transfer, convey, sublet, or otherwise dispose of it, in whole or in part, nor any of your rights, title, or interest therein, without prior written authorization by the County which may or may not be given in the County's sole discretion.

5.9. PUBLIC ENTITY CRIMES:

By submitting a bid, you certify that you are aware of, and in compliance with, all requirements under sec. 287.133, F.S., regarding public entity crimes. Accordingly, you shall provide a response to the section titled VENDOR QUESTIONNAIRE, Sworn Statement to Public Entity Crimes, which is included in the bid documents; your failure to respond may result in the rejection of your bid.

5.10. LICENSES AND PERMITS:

A. Prior to performing the work, the Vendor/Contractor shall obtain, at no additional cost to

Hernando County, any and all licenses and permits required to complete the work, unless otherwise stated in the Contract. The Vendor/Contractor shall make said licenses and permits readily available for review by the Chief Procurement Officer or designee. The

Vendor/Contractor's failure to hold and provide proof of a proper active license shall be deemed a default and may result in termination of the Contract.

B. The Vendor/Contractor is hereby notified that a list of fees for construction related City of

Brooksville issued permits can be located at: https://www.cityofbrooksville.us/199/Building-

Division https://www.cityofbrooksville.us/199/Building-Division https://www.cityofbrooksville.us/199/Building-Division

C. The following permits are necessary for the work. It is the Vendor/Contractor's responsibility to determine whether additional permits are required. Vendor/Contractor shall obtain and, if applicable, shall ensure that its subcontractors obtain, and pay for required permits. Notice to

Proceed will not be issued until all the required permits are provided to the Project Manager.

1. Building Permit.

D. You shall ensure that the Vendor/Contractor and its subcontractors comply with all State of

Florida and Hernando County license requirements prior to submitting your bid. You shall submit proof of such licenses with your bid. All licenses shall be in your, the Vendor/Contractor or the key subcontractor’s name, as listed in Vendor Questionnaire. Your failure to submit proof of the required licenses shall render your bid non-responsive. The following is a non-exhaustive list of the licenses necessary for the work. It is your responsibility to determine if additional licenses are necessary.

1. Florida licensed Certified Roofing Contractors (CCCs) or Certified General Contractors (CGCs)

E. Owner shall assist Vendor/Contractor, when necessary, in obtaining such permits and licenses.

Vendor/Contractor shall pay all governmental charges and inspection fees necessary for the work and that are applicable at the time of public opening. Owner shall pay all utility owner charges for connections for providing permanent service to the work.

5.11. LAWS, REGULATIONS, PERMITS AND TAXES:

A. Vendor/Contractor shall abide by all applicable federal and state laws, municipal and county ordinances, and the rules and regulations of all authorities having…