Real_Estate_Title_Services_Scope_of_Services_sep_edits.docx
DOCX document 16 KB Posted
- Attached to
- CDBG-DR Real Estate Title Services
- Solicitation number
- 25-SQ-142KW
- Issued by
- Volusia County, Florida
About this file
The file is a Scope of Services document for Real Estate Title Services from Volusia County, Florida, targeting recovery efforts related to Hurricane Ian and Hurricane Milton. The county is seeking a contractor to provide comprehensive title services through a three-year master agreement with potential two one-year renewals, specifically for projects supported by HUD's Community Development Block Grant - Disaster Recovery (CDBG-DR) funding. Services include preparing Property Information Reports within 10 business days, issuing title insurance commitments, researching parcel histories, obtaining mortgage releases, conducting property closings within 20 business days, and providing final documentation within 15 days after settlement. The solicitation (RSQ 25-SQ-142KW) was released on August 5, 2025, with questions due by August 19, 2025, and final proposals required by August 28, 2025 at 3:00 PM through the county's electronic procurement portal.
The contract will be awarded based on a weighted evaluation criteria: Experience and References (35%), Project Approach and Timeframes (35%), Firm Resources and Capacity (15%), and Pricing Proposal (15%). Contractors must maintain comprehensive insurance coverage, including Workers Compensation, Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per claim), and a $250,000 Fidelity Bond. Pricing will follow state-mandated title service rates per Florida Administrative Code, with tiered structures based on property values. While no specific budget range is provided, the contract allows flexible task-based assignments with compensation determined by an attached price list, subject to annual appropriations and grant fund availability. The county will issue individual task assignments for parcels or groups of parcels, with no guaranteed work volume, focusing on affordable housing repair and replacement initiatives.
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Text version
Real Estate Title Services Scope of Services
1.0 The Contractor shall provide Services and Project deliverables under the resulting Contract and act as Contractor and advisor to the County in accordance to this Scope of Services as specifically set forth in the resulting Contract and its exhibits, and as set forth below:
A. Prepare Property Information (PI) Reports, formerly known as Ownership and Encumbrance Reports (O & E reports) within ten (10) business days following receipt of order;
B. Prepare and issue title insurance commitments, with updates as necessary, within ten (10) business days following receipt of order or a fully executed sale and purchase contract.
C. Prepare and issue title insurance policies;
D. Include copies of all related documents with PI/O & E Reports, title insurance commitments and policies;
E. Research parcel history and/or prepare an abstract of title including a chain of title and all related instruments as directed, including for the purpose of lot combination of single parcels and variance requests;
F. Update title search and title abstract as requested;
G. Obtain a partial release of mortgage(s) for each partial acquisition. Obtain a Joinder and Consent of mortgagee for each easement acquired;
H. Research and obtain all ownership and parcel information to facilitate a closing;
I. Prepare Closing Settlement Statement (HUD-1)
J. Contact the homeowner and other related parties to schedule a closing. The closing shall occur within twenty (20) business days from receipt of the purchase agreement and check.
K. Provide all necessary documents for closing and conduct closing.
L. Provide the final title insurance policy and recorded instruments to the County within fifteen (15) days after settlement and closing.
2.0 Contractor Methods:
A. Once an order is placed with Contractor, the title search shall be secured. If said order is a Property Information / Ownership and Encumbrance Certificate request, same shall be prepared and forwarded together with required documents to the County Project Manager.
B. Once an order is placed requiring title insurance and escrow services, the file shall be assigned to the Contractor's escrow department which shall begin the process of closing the transaction. A title search shall be secured if required and once concluded, a title commitment together with required documents affecting the title shall be forwarded to the County Project Manager. The process shall continue until the transaction is consummated and title policy is issued.
File details come from the government source that posted it. Updated .